Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, December 19, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, T. Thaw

Other Commissioners: 

Staff:  W. Bennett, J. Bruner, J. Carter, D. Hainley, L. Little, P. McNicoll, B. Rowell, C. Stewart, S. Trautz, W. Worley

Press:   M. Permar, L. McAllister

Others:  Jerry Jones, Travis Thomas

 

 

1.      a)   Receive information from Sheriff Wayne Bennett concerning jail overcrowding.

 

      b)   Consider increasing the Sheriff’s Boarding Fees budget by $41,760 to provide funding for the current invoices with funding to be provided by the General Fund fund balance. 

 

This item was moved to the end of the agenda.

 

2.      Consider approval of the consent agenda.

 

a)      Approval of the December 5, 2006 Finance Committee Minutes. 

 

b)      Approval of the Real Property corrections for the tax year 2006, and the Personal Property corrections for tax years 2004, 2005 and 2006 as recommended by the Board of Assessors and/or the Chief Appraiser at their Wednesday, December 6, 2006 meeting. 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approval of the consent agenda.  (Vote:  3-0-0)

 

3.      Consider awarding the bid for miscellaneous vehicles to the lowest responsible vendor for each vehicle type as follows:

           Number     Vehicle Type                               Vendor               Total Cost       Funding

 

              (1)         F-250 Pick Up W/ Mechanic Body  Kings Colonial         $20,666.56      Public Works Budget                   

              (1)         F-150 Pick Up                                    Lilliston Ford             $14,372.12     Public Works Budget

              (5)         F-150 4X4 Pick Up                            Lilliston Ford             $81,984.80     Public Works Budget

              (1)         F-150 Extended Cab                        Legacy Ford             $17,072.00     SPLOST 4

              (5)         Ford Fusions                                      Lilliston Ford             $89,989.79     SPLOST 4

              (2)         Ford Ranger                                       Lilliston Ford             $20,499.48     Public Works Budget

              ( 2)        Ford Ranger Extended Cab            Lilliston Ford             $24,126.36     Public Works Budget

              (1)         Ford Free Style Mini Van                  Lilliston Ford             $15,099.37    Public Works Budget    

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend awarding the bid for miscellaneous vehicles to the lowest responsible vendor for each vehicle type as follows:

     Number     Vehicle Type                                        Vendor               Total Cost       Funding

 

        (1)   F-250 Pick Up W/ Mechanic Body             Kings Colonial         $20,666.56      Public Works Budget                   

        (1)   F-150 Pick Up                                                Lilliston Ford            $14,372.12     Public Works Budget

        (5)   F-150 4X4 Pick Up                                        Lilliston Ford            $81,984.80     Public Works Budget

        (1)   F-150 Extended Cab                                     Legacy Ford             $17,072.00     SPLOST 4

        (5)   Ford Fusions                                                  Lilliston Ford            $89,989.79     SPLOST 4

        (2)   Ford Ranger                                                   Lilliston Ford            $20,499.48     Public Works Budget

        (       2)        Ford Ranger Extended Cab            Lilliston Ford            $24,126.36     Public Works Budget

        (1)   Ford Free Style Mini Van                             Lilliston Ford            $15,099.37    Public Works Budget    

 

  (Vote:  3-0-0)

 

4.      Consider approving a final Change Order in the amount of $132,200 to Winter Construction Company for additional work requested for the St. Simons Island WPCP upgrade project with funding provided by SPLOST IV. 

 

Mr. Jim Bruner, County Engineer, stated that the WPCP upgrade project was complete and had been inspected by all parties as required.  He requested that the change order be approved so that final payment could be made to Winter Construction.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend approving a final Change Order in the amount of $132,200 to Winter Construction Company for additional work requested for the St. Simons Island WPCP upgrade project with funding provided by SPLOST IV.  (Vote:  3-0-0)

 

5.      Consider awarding the contract for Drainage Improvements in Five Neighborhoods to B & B Builders, Inc. of Baxley, Georgia in the amount of $313,834 with funding to be provided by the Public Works budget in the amount of $142,050 and by SPLOST 4, Storm Drainage Improvements in the amount $171,784.

 

Mr. Jim Bruner stated that the project work consisted primarily of installation of storm drain pipe, accompanying drainage structure and associated grading in Cart Subdivision, Strother Place, Hampton Avenue, Timber Ridge, and Lynch Road.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend awarding the contract for Drainage Improvements in Five Neighborhoods to B & B Builders, Inc. of Baxley, Georgia in the amount of $313,834 with funding to be provided by the Public Works budget in the amount of $142,050 and by SPLOST 4, Storm Drainage Improvements in the amount $171,784.  (Vote:  3-0-0)

 

6.      Consider awarding the contract for the placement of striping, pavement markings and raised pavement markers on 12.85 miles of Glynn County roads and additional road(s) (3± miles) to Peek Pavement Marking, LLC of Columbus, Georgia in the amount not to exceed $111,851 with funding to be provided by Georgia Department of Transportation.  If approved by Georgia DOT, the additional pavement to be marked will be on Frederica Road. 

 

Mr. Jim Bruner presented this item and stated that the bid came in at $93,150.25 but that the Department of Transportation (DOT) will pay for the work in an amount not to exceed $111,851.  He stated that he would like to increase the contract amount to $111,851 by adding pavement to be marked on Frederica Road, if approved by Georgia DOT. The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend awarding the contract for the placement of striping, pavement markings and raised pavement markers on 12.85 miles of Glynn County roads and additional road(s) (3± miles) to Peek Pavement Marking, LLC of Columbus, Georgia in the amount not to exceed $111,851 with funding to be provided by Georgia Department of Transportation.  If approved by Georgia DOT, the additional pavement to be marked will be on Frederica Road.  (Vote:  3-0-0)

 

7.      Consider approving the proposal from Integrated Science & Engineering dated December 7, 2006 to provide all the engineering and design services related to the East Beach Utilities Infrastructure Improvements project as outlined in their proposal for a fee not to exceed $31,810 and issue them a change order to their current contract to provide this work.  Further, I move to take this matter directly to the Board of Commissioners meeting on December 21, 2006 and authorize the Chairman to sign the change order.

 

Mr. Jim Bruner stated that he had been requested by the Public Infrastructure Committee (PIC) to obtain a proposal from Integrated Science & Engineering (ISE) to provide design services, among other things, for the redesign of the East Beach utility project for a lift station in the vicinity of the Coast Guard Station.  ISE quoted an amount of $31,810 and Mr. Bruner recommended approval.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend approving the proposal from Integrated Science & Engineering dated December 7, 2006 to provide all the engineering and design services related to the East Beach Utilities Infrastructure Improvements project as outlined in their proposal for a fee not to exceed $31,810 and issue them a change order to their current contract to provide this work.  Further, I move to take this matter directly to the Board of Commissioners meeting on December 21, 2006 and authorize the Chairman to sign the change order.  (Vote:  3-0-0)

 

8.   Consider awarding the contract for the Gascoigne Restroom Facility to B & B Builders, Inc. of Baxley Georgia in the amount of $147,000, authorize payment of all permit fees by Glynn County, and authorize the Chairman to sign the contract.  Further, I move to take this matter directly to the Board of Commissioners meeting on December 21, 2006.

 

Mr. Jim Bruner presented this item and Commissioner Thaw commented that the $147,000 includes not only the restroom but also paving, parking, etc.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend awarding the contract for the Gascoigne Restroom Facility to B & B Builders, Inc. of Baxley, Georgia in the amount of $147,000, authorize payment of all permit fees by Glynn County, and authorize the Chairman to sign the contract.  Further authorize the take this matter directly to the Board of Commissioners meeting on December 21, 2006.

 

1.   a)   Receive information from Sheriff Wayne Bennett concerning jail overcrowding.

 

      b)   Consider increasing the Sheriff’s Boarding Fees budget by $41,760 to provide funding for the current invoices with funding to be provided by the General Fund fund balance. 

 

(a)               Sheriff Wayne Bennett informed the Committee that overcrowding had been increasing for 8 years.  He currently has 440 inmates at the Detention Center and has 25 farmed out.  Almost all misdemeanor cases are out on their own recognizance.  He stated that he visited the facility in Wayne County with Mr. Charles Stewart and Commissioner Don Hogan and that he and the Under Sheriff and Jail Administrator plan to go to Chatham County to look at the temporary housing that they utilize.  Commissioner Thaw requested that the media report quarterly on the number of inmates, lengths of stays, types of crimes, etc.  Sheriff Bennett stated that they have had several inmates in the jail for three years and one in approaching four years.  Commissioner Johnson asked the Sheriff’s opinion of the Wayne County facility.  Sheriff Bennett stated that it took 3.5 years for a small facility and that he would not recommend prison labor.  The following motion made by Commissioner and seconded by Commissioner passed unanimously.

(b)               Mr. Charles Stewart requested a budget increase for boarding out prisoners.  Commissioner Thaw requested that staff estimate the amount needed for the remainder of the fiscal year and bring that back to the next Finance Committee meeting.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend increasing the Sheriff’s Boarding Fees budget by $41,760 to provide funding for the current invoices with funding to be provided by the General Fund fund balance.  (Vote: 3-0-0)

 

8.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda. 

 

Commissioner Johnson identified all items as Consent Agenda items except item #7 and #8 which will go to the December 21 Board of Commissioners meeting .