Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Monday, December 9, 2003
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, C. Fendig
Staff: J.Bruner, J. Catron, D. Chunn,
W. Davis, B. Dimeo, J. Jensen, C. Johnson, B. Mauney, P. McNicoll, G. Moore, D.
Newbern, J. Pereles, S. Santee, R. Shell, A. Thomas, S. Trautz
Press: M. Permar
Others: Marshall Davis, Al Ulfer
1.
Consider approval of the Consent Agenda.
a) Approve
the November 25, 2003 Finance Committee Meeting Minutes.
b) Award
the bid for a Class A Pumper to replace Fire Engine 8, to the lowest responsive
bidder, Ferrara Fire Apparatus, Inc., Holden, LA, in the amount of $255,734
with funding to be provided by SPLOST #4.
c) Award
the bid for the purchase of an emergency squad to the lowest responsive bidder,
Taylor Made Ambulance, Newport, Arkansas, in the amount of $77,815, with
funding to be provided by the EMS Budget in the General Fund.
d) Award
the bid for the Glynn County Public Safety Complex Storm Shutter Project to
Hurricane Protection Industries, Inc., Miramar, FL, in the amount of $92,236.00
with funding to be provided with 90% from a GEMA grant and 10% from the SPLOST
#3 Budget.
The following motion made by Commissioner Fendig
and seconded by Commissioner Bedner passed unanimously.
Recommend approval of the Consent Agenda. (Vote: 2-0-0 )
2.
Consider authorizing the sale of firewood to the
public at Blythe Island Regional Park, effective December 19, 2003, at the
following rates:
- Level pick-up truckload of fire wood in
Standard Wheelbase – $40.00 per load
- Level pick-up truckload of firewood in
Long Wheelbase – $45.00 per load
- No option of trailer loads of firewood
available.
Mr.
Wesley Davis, Recreation Director, informed the Committee that the Blythe
Island Regional Park had an excess of firewood due to the removal of trees at
Selden Park. He requested authorization
to sell the firewood to the public by the truckload and after discussion the
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed unanimously.
Recommend authorizing the sale of firewood to the
public at Blythe Island Regional Park, effective December 19, 2003, at the
following rates:
a. Level pick-up truckload of fire wood in Standard Wheelbase –
$40.00 per load
b. Level pick-up truckload of firewood in Long Wheelbase – $45.00 per
load
c. No option of trailer loads of firewood
available. (Vote: 2-0-0)
3.
Consider approving an additional appropriation of $43,122 for mosquito
control ditcher repairs in the vehicle maintenance budget in the Public Works
Department with funding to be provided by the General Fund fund balance.
Mr.
Joe Pereles, Public Works Director, requested additional funding to replace
budget spent on extensive repairs required for the ditcher. The following motion made
by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.
Recommend approving an additional appropriation of
$43,122 for mosquito control ditcher repairs in the vehicle maintenance budget
in the Public Works Department with funding to be provided by the General Fund
fund balance. (Vote: 2-0-0)
4.
Consider awarding the contract for the Office Park
Plumbing Upgrade to the lowest responsive bidder, F&S Mechanical, Tyrone,
GA, in a negotiated Not To Exceed amount, pursuant to OCGA 36-91-21(b)(4), of
$89,680.00 with funding to be provided by the General Fund, Office Park
Building Improvements budget.
Mr.
Joe Pereles stated that after inviting thirty four vendors to bid on the
plumbing project, only one vendor responded with a bid. The bid exceeded the project budget and
Carter Goble Lee initiated negotiations in an attempt to revise the scope of
work in order to bring the bid in line with the budget. Their negotiations resulted in a revised
proposal in the amount of $89,680. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed unanimously.
Recommend awarding the contract for the Office Park
Plumbing Upgrade to the lowest responsive bidder, F&S Mechanical, Tyrone,
GA, in a negotiated Not To Exceed amount, pursuant to OCGA 36-91-21(b)(4), of
$89,680.00 with funding to be provided by the General Fund, Office Park
Building Improvements budget. (Vote:
2-0-0)
5.
Consider approving change order #1 to Southern Allied Contractors in
the amount of $60,391.58 and authorize payments in the amount of $7,500 to
Thomas & Hutton Engineering and $364.29 to Coastal Engineering for
inspection and engineering services for extended construction duration with the
funding from the Water and Sewer Revenue Bond.
Mr.
Ray Shell, Utilities Manager, presented this item and stated that unforeseen
conditions were revealed during the construction of the new influent pump station
and grit auger at the St. Simons WWTP and change orders were necessitated. He requested approval of the change orders
to Thomas & Hutton Engineering and to Coastal Engineering. After further discussion the
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed unanimously.
Recommend approving change order #1 to Southern
Allied Contractors in the amount of $60,391.58 and authorize payments in the
amount of $7,500 to Thomas & Hutton Engineering and $364.29 to Coastal Engineering
for inspection and engineering services for extended construction duration with
the funding from the Water and Sewer Revenue Bond. (Vote: 2-0-0)
6.
Consider filing a grant request to the Georgia Emergency Management
Agency in the amount of $123,065, with no County match required, for the
purpose of seeking funds to purchase police equipment for use in the event of a
terrorist attack.
Mr.
Dick Newbern, Grants Administrator, requested authorization to apply for a
grant for police equipment that would be needed in the even of a terrorist
attack. He stated that there is no
matching requirement and if awarded, funding would be available in the latter
part of 2004. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed unanimously.
Recommend filing a grant request to the Georgia
Emergency Management Agency in the amount of $123,065, with no County match
required, for the purpose of seeking funds to purchase police equipment for use
in the event of a terrorist attack.
(Vote: 2-0-0)
7.
Consider
·
accepting
the $25,000 federal Coastal Incentive Grant Award Agreement Cycle VI from
Georgia DNR to fund NPDES Phase II program implementation with a 50/50 matching
requirement that will be met with program costs and in-kind staff time; and
·
authorizing
the Chairman to sign the grant contract with Georgia DNR subject to the County
Attorney’s review.
Mr. Dick Newbern stated that the $25,000 grant will
help the County continue implementing Phase II storm water planning activities. The NPDES Phase II program is the National
Pollution Discharge and Elimination System program that requires cities and
counties to plan and manage storm water pollution and run-off. The following motion made
by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.
Recommend
·
accepting the $25,000 federal
Coastal Incentive Grant Award Agreement Cycle VI from Georgia DNR to fund NPDES
Phase II program implementation with a 50/50 matching requirement that will be
met with program costs and in-kind staff time; and
·
authorizing the Chairman to sign
the grant contract with Georgia DNR subject to the County Attorney’s
review. (Vote: 2-0-0)
8.
Consider
·
applying
for a $35,000 federal Coastal Incentive Grant for the following activities:
1.
$25,000
will be used to continue funding the mandated NPDES Phase II stormwater program
and the $25,000 matching requirement will be met with program costs and in-kind
staff time.
2.
$10,000
will be used to fund a stormwater utility study and the County would match the
grant with $10,000 in County funds to be budgeted for FY 2004/05; and
·
authorizing
the Chairman to sign the grant application.
Mr.
Dick Newbern requested authorization to apply for the Coastal Incentive Grant
in order to assist in funding the mandated NPDES Phase II program. The following motion made
by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.
Recommend
·
applying for a $35,000 federal
Coastal Incentive Grant for the following activities:
1.$25,000
will be used to continue funding the mandated NPDES Phase II stormwater program
and the $25,000 matching requirement will be met with program costs and in-kind
staff time.
2.
$10,000 will be used to fund a stormwater utility study and the County would
match the grant with $10,000 in County funds to be budgeted for FY 2004/05; and
·
authorizing the Chairman to sign
the grant application. (Vote: 2-0-0)
9.
Consider transferring $14,853 from the Office
Park HVAC budget in the Public Works Department to Information Technology for the
purchase and installation of fourteen PC’s for the Sheriff’s Office.
Mr. John Catron, Information Technology Director,
stated that the Sheriff’s Office is in need of 14 new computers for use in the
Detention Center pods and to replace the dumb terminals currently used. He stated that the Sheriff had requested
computers in the budget process but they were eliminated from the budget prior
to approval by the Board of Commissioners.
After discussion the following motion made by Commissioner Fendig and
seconded by Commissioner Bedner passed unanimously.
Recommend transferring $14,853 from the Office Park
HVAC budget in the Public Works Department to Information Technology for the
purchase and installation of fourteen PC’s for the Sheriff’s Office. (Vote: 2-0-0)
10.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Bedner identified all items as consent items.