Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Monday, November 25, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, J. Chapman, C. Fendig

Staff:  D. Chunn, J. Hegstrom, P. McNicoll, G. Moore, J. Pereles, B. Rowell 

Press: 

Others:   

 

 

1.         Consider approval of the Consent Agenda.

 

a)      Approve the November 10, 2003 Finance Committee Worksession Minutes.

 

b)      Approve the November 10, 2003 Finance Committee Meeting Minutes.

 

c)      Approve the real property correction to the 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their November 10, 2003 meeting.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote: 3-0-0)

 

2.      Consider authorizing Carter Goble Lee to undertake the bid preparation for the purchase and installation of a new HVAC system at the Courthouse, funding to come from SPLOST IV, Courthouse Improvements. 

 

Mr. Joe Pereles, Public Works Director, informed the Committee that the County had spent approximately $66 thousand in repairs to the Courthouse air conditioning system and had spent over $20 thousand in this year.  Commissioner Fendig questioned how old the system was and Mr. Pereles stated that it was about twelve years old.  Commissioner Fendig requested a memo from Mr. Pereles concerning the factors causing the deterioration of the system and the plans to avoid the problems with the new system.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend authorizing Carter Goble Lee to undertake the bid preparation for the purchase and installation of a new HVAC system at the Courthouse, funding to come from SPLOST IV, Courthouse Improvements.  (Vote: 3-0-0)

 

3.      Receive FY04 Budget Quarterly Report. 

 

Ms. Phyllis McNicoll, Finance Director, summarized the quarterly report to the Committee.  She stated that revenue was coming in as expected and expenditures are in line with budget except for overtime expenditures.  Chairman Bedner stressed that overtime must be dealt with immediately and requested that Ms. McNicoll send a memo to departments with overtime overages, advising them of the problem.  Chairman Bedner questioned the amount of payments made to the City of Brunswick from Splost 4 funds and requested that Ms. McNicoll send a letter to the City Finance Director concerning the Splost reporting required by the contract with the City.

 

4.                  Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.