Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Monday, November 10, 2003
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, J. Chapman, C. Fendig
Staff: J. Bruner, D. Chunn, J.
Hegstrom, P. McNicoll, G. Moore, J. Peterson, W. Pittman, B. Rogers, B. Rowell,
R. Shell
Press: J. Rayburn, M. Permar
Others: Andy Anderson
1.
Consider approval of the Consent Agenda.
a) Approve
the October 28, 2003 Finance Committee Meeting Minutes.
b)
Deny a request by Ms. Sherry Ogornman that
$10.00 paid in penalties on her motor vehicle registration be refunded.
c)
Deny a
request by Ms. Martha Fisher that $204.58 paid for tag and ad valorem taxes on
her vehicle registration be refunded.
d)
Approve
the real property correction to the 1999, 2000, 2001, 2002 and 2003 Digests as
recommended by the Board of Assessors and/or the Chief Appraiser at their
October 22, 2003 meeting.
e) Approve
the Resolution to amend the FY 03/04 Budget.
The following motion made by Commissioner Chapman
and seconded by Commissioner Fendig passed unanimously.
Recommend approval of the
Consent Agenda. (Vote: 3-0-0)
2.
Consider issuing a contract for Engineering Services
related to Roadway Improvements to the Gateway to St. Simons Island be issued
to Reynolds, Smith and Hills, Inc. in accordance with their proposal dated
October 7, 2003.
Mr.
Jim Bruner, County Engineer, stated that proposals were received from six
engineering firms for the Gateway to St. Simons project. The firm that received the highest score is
a nationally recognized as a leader in transportation projects and is also a
general consultant for the McKinnon St. Simons Island Airport. He stated that Splost 4 Tier 1 will provide
funding for the engineering services and subsequent construction funds would be
provided by Splost 4 Tier 2. The
following motion made by Commissioner Chapman and seconded by Commissioner
Fendig passed unanimously.
Recommend issuing a contract in
the amount of $164,220, for Engineering Services related to Roadway
Improvements to the Gateway to St. Simons Island be issued to Reynolds, Smith
and Hills, Inc. in accordance with their proposal dated October 7, 2003. (Vote: 3-0-0)
3.
Consider awarding the bid for the sludge-dewatering
project at the Saint Simons Island Wastewater Treatment Plant to Coastal
Grading and Rental of Savannah, GA, in the amount of $476,881 with funding to
be provided by the Water & Sewer Revenue Bond.
Mr.
Ray Shell, Utilities Manager, stated that the Sludge Dewatering System is part
of the planned upgrade to the St. Simons Wastewater Treatment Plant. After soliciting bids in early September,
the County received only one responsive bid which was submitted by Coastal
Grading and Rental of Savannah, Ga., in the amount of $476,881. Funding is included in the Water & Sewer
Revenue Bond funds. The
following motion made by Commissioner Chapman and seconded by Commissioner
Fendig passed unanimously.
Recommend awarding the bid for
the sludge-dewatering project at the Saint Simons Island Wastewater Treatment
Plant to Coastal Grading and Rental of Savannah, GA, in the amount of $476,881
with funding to be provided by the Water & Sewer Revenue Bond. (Vote: 3-0-0)
4.
Consider awarding the bid to Mike Davidson Ford, Jacksonville, Florida
and to purchase 13 police cars at a cost of $373,034.78 plus $4,497.49 for
directional boards for a total of $377,532.26 with funding to be provided by
SPLOST #4.
Mr.
Joe Pereles, Public Works Director, informed the Committee that bids had been
obtained for the replacement of thirteen police vehicles which were scheduled
to be funded through Splost 4. were received from seven Ford dealerships and
Mike Davidson Ford, Jacksonville, Fl., submitted the lowest responsive bid in
the amount of $28,349 per vehicle. He
also requested authorization to purchase directional boards in thetotal amount
of $4,497.49. The
following motion made by Commissioner Fendig and seconded by Commissioner
Chapman passed unanimously.
Recommend awarding the bid to
Mike Davidson Ford, Jacksonville, Florida and to purchase 13 police cars at a
cost of $373,034.78 plus $4,497.49 for directional boards for a total of
$377,532.26 with funding to be provided by SPLOST #4. (Vote: 3-0-0)
5.
Consider renewing the annual Glynn County Water and Sewer Maintenance
& Operations Contract with American Water Services, Inc., in the amount of
$1,986,534 and authorize the creation of an in-house I/I crew with an annual
cost of $133,723, for a total cost of
$2,120,257 with funding to be provided by the Water and Sewer Revenue
fund.
Mr.
Ray Shell informed the Committee that it was time to enter the final option
year renewal of the five year contract with American Water Services (dba Azurix
of North America). He stated that
American Water Services has appointed a new regional manager, Dewayne Dousay,
to supervise the local management and he was optimistic that changes he is
making will improve the system maintenance program. He requested the renewal in the amount of $1,986,534 and the
authorization to create an in-house Inflow/Infiltration (I/I) crew at an annual
cost of $133,723. The
following motion made by Commissioner Fendig and seconded by Commissioner
Chapman passed unanimously.
Recommend renewing the annual
Glynn County Water and Sewer Maintenance & Operations Contract with
American Water Services, Inc., subject to review by the County Attorney, in the
amount of $1,986,534 and authorize the creation of an in-house
Inflow/Infiltration (I/I) crew with an annual cost of $133,723, for a total
cost of $2,120,257 with funding to be
provided by the Water and Sewer Revenue fund.
(Vote: 3-0-0)
6.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Bedner identified all items as consent items.