Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, October 7, 2003
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, C. Fendig
Staff: D. Chunn, J. Hegstrom, P.
McNicoll, G. Moore, D. Newbern, J. Peterson, S.Schaeffner
Press: M. Permar
Others: Don Hiers
1. Consider approval of the Consent Agenda.
a) Approve
the September 23, 2003 Finance Committee Meeting Minutes.
b) Approve
the real and personal property correction to the 2000, 2001, 2002 and 2003
Digests as recommended by the Board of Assessors and/or the Chief Appraiser at
their September 24, 2003 meeting.
c) Carryforward
FY03 Encumbrances Budget to the FY04 Budget.
The following motion made by Commissioner Fendig
and seconded by Commissioner Bedner passed with a vote of 2-0, with
Commissioner Chapman absent.
Recommend
approval of the Consent Agenda. (Vote:
2-0-0)
2.
Consider award the bid for the re-roofing of the Courthouse to
McCurdy-Walden, Inc., Jacksonville, Florida, in an amount not to exceed
$284,000, with funding to be provided by Splost 4.
Ms.
Phyllis McNicoll, Finance Director, presented this item and stated that
responsive bids were received from two bidders with McCurdy-Walden, Inc.
submitting the lowest bid in the amount of $275,000 base price with a $9,000
unit pricing allowance. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed with a vote of 2-0, with Commissioner Chapman absent.
Recommend awarding the bid for the re-roofing of
the Courthouse to McCurdy-Walden, Inc., Jacksonville, Florida, in an amount not
to exceed $284,000, with funding to be provided by Splost 4. (Vote: 2-0-0)
3.
Consider proceed with the filing of a grant application through the
Georgia DOT TEA Program for the funding of Phase II of the Harry Driggers
Boulevard Multi-Use Path. The approximate cost of Phase II is $300,000, with
eighty percent (80%), or $240,000 to come from the grant funding, and twenty
(20%) percent, or $60,000 to be funded from local dollars. The local match will
be made up of a combination of County dollars in the amount of $15,300, to be
funded in the FY05 Budget, and a contribution request of $44,700 from The
Branigar Organization, Inc.
Mr.
Dick Newbern, Grants Administrator, stated that this project is the 2nd
phase of a multi-use path on Harry Driggers Blvd. He stated that a multi-use path can be used by bike riders and
pedestrians. Commissioner Fendig
questioned whether Branigar committed funding using a letter of intent, and Mr.
Newbern said that they did and he has requested that they issue another
one. The following
motion made by Commissioner Fendig and seconded by Commissioner Bedner passed
with a vote of 2-0, with Commissioner Chapman absent.
Recommend proceed with the filing of a grant
application through the Georgia DOT TEA Program for the funding of Phase II of
the Harry Driggers Boulevard Multi-Use Path. The approximate cost of Phase II
is $300,000, with eighty percent (80%), or $240,000 to come from the grant
funding, and twenty (20%) percent, or $60,000 to be funded from local dollars.
The local match will be made up of a combination of County dollars in the
amount of $15,300, to be funded in the FY05 Budget, and a contribution request
of $44,700 from The Branigar Organization, Inc. (Vote: 2-0-0)
4.
Consider approving the proposed amendment to
the Purchasing Ordinance that will include the Georgia DOT certification in the
bidding as required by Georgia DOT for TEA-funded projects.
Mr. Jerry Hegstrom, stated that the purchasing
ordinance amendment would allow for DOT certification if a funding agency
required that certification. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed with a vote of 2-0, with Commissioner Chapman absent.
Recommend approving the proposed amendment to the
Purchasing Ordinance that will include the Georgia DOT certification in the
bidding as required by Georgia DOT for TEA-funded projects. (Vote: 2-0-0)
5.
Consider entering into a contract, subject to the County Attorney’s
approval, with Carter Goble Lee Associates, Inc. from Fayetteville, Georgia in
the amount of $30,000 to provide project management and architectural
inspection services for the Coast Guard Station Restoration Project.
Mr. Dick Newbern presented this item and Chairman
Bedner asked for information of the timeline of the project. Mr. Newbern stated that the project would be
completed 360 days after the award and that the staff is ready to bid the
project. Chairman Bedner questioned the
source of the matching funds requirement and Mr. Newbern stated that the County
had already met the required match at the federal level. He also stated that the Historical Society
had budgeted $20,500 in new money for the Coast Guard Station project. Chairman inquired about the length of time
required to issue an RFP and stated that he hoped the bid would be awarded by
the end of December. The following
motion made by Commissioner Fendig and seconded by Commissioner Bedner passed
with a vote of 2-0, with Commissioner Chapman absent.
Recommend entering into a contract, subject to the
County Attorney’s approval, with Carter Goble Lee Associates, Inc. from
Fayetteville, Georgia in the amount of $30,000 to provide project management
and architectural inspection services for the Coast Guard Station Restoration
Project. (Vote: 2-0-0)
6.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Bedner identified
all items as consent items.