Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, September 23, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig

Staff:  J. Bruner, R. Cason, D. Chunn, W. Davis, M. Doering, D. Harrison, J. Hegstrom, P. McNicoll, G. Moore, J. Nazzrie, W. Pittman, S. Santee, R. Shell  

Press:  M. Permar, J. Rayburn

Others:  Belinda Jones, Terry Glisson, Wayne Lindstrum, Margaret Mather

 

 

1.         Consider approval of the Consent Agenda.

 

a)      Approve the September 9, 2003 Finance Committee Meeting Minutes.

b)      Deny a request by Mr. Elbert Akin that $25.53 paid in penalties be refunded.

c)      Approve the real property correction to the 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their September 3, 2003 meeting. 

 

The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed with a vote of 2-0, with Commissioner Chapman absent.

 

Recommend approval of the Consent Agenda.  (Vote: 2-0-0)

 

2.      Receive a report from the Gateway Community Services Board.

 

Mr. Wayne Lindstrum and Ms. Margaret Mather presented this item.  Mr. Lindstrum informed the Committee that the month of July ended with a $150 thousand deficit for the month and that the month of August ended with a $70-$80 thousand surplus for the month.  He stated that they have a new Chief Operating Officer and have interviewed for a new Chief Executive Officer and a new Medical Director.  They have plans to reconvene a reconstituted Board.  They have purchased a new accounting system and are installing a new Time Management System.  He stated that they have made significant headway in the business infrastructure.  Ms. Mather spoke briefly about the content of the report and the new strategies for Glynn County.  Commissioner Fendig suggested that the Gateway Board take the lead in establishing a Family Court.  Chairman Bedner requested that Mr. Lindstrum and Ms. Mather be prepared to present a 15 minute overview of their program to the Board of Commissioners on October 2, 2003.

 

3.      Consider 

a)      authorizing the Police Department to take possession and/or ownership of the M113A Armored Personnel Carrier for use during the G-8 Summit from the Georgia Emergency Management Agency Excess Property Program

b)      transporting the vehicle to Glynn County at a cost not to exceed $520.00 with funding to be provided by the Police Department’s FY04 operating budget;

c)      turning possession and/or ownership of the Carrier back to G.E.M.A. after the G-8 Summit; and

d)      transporting the vehicle back to Atlanta at a cost not to exceed $520.00 with funding to be provided by the Police Department’s FY05 operating budget.

 

Chief Bob Pittman, Police Chief, presented this item and stated that this vehicle would be transferred back to GEMA after the G8 Summit.  The following motion made by Commissioner  Fendig and seconded by Commissioner Bedner passed with a vote of 2-0 with Commissioner Chapman absent.

 

Recommend

a)   authorizing the Police Department to take possession and/or ownership of the M113A Armored Personnel Carrier for use during the G-8 Summit from the Georgia Emergency Management Agency Excess Property Program

b)   transporting the vehicle to Glynn County at a cost not to exceed $520.00 with funding to be provided by the Police Department’s FY04 operating budget;

c) turning possession and/or ownership of the Carrier back to G.E.M.A. after the G-8 Summit; and

d) transporting the vehicle back to Atlanta at a cost not to exceed $520.00 with funding to be provided by the Police Department’s FY05 operating budget.  (Vote: 2-0-0)

 

 

4.      Consider awarding a contract to the lowest responsive and responsible bidder, Super Soaker Irrigation, Brunswick, Ga., to perform ground maintenance services at the Courthouse Complex in the amount of $65,519.00 with provisions for two (2) one-year extension options with a 2% increase in the cost each year with funding to be provided in the Recreation Department operating budget. 

 

Mr. Wesley Davis, Recreation Director, informed the Committee that the current contract costs $92 thousand per year so the County will save over $25 thousand per year.  The following motion made by Commissioner  Fendig and seconded by Commissioner Bedner passed with a vote of 2-0 with Commissioner Chapman absent.

 

Recommend awarding a contract to the lowest responsive and responsible bidder, Super Soaker Irrigation, Brunswick, Ga., to perform ground maintenance services at the Courthouse Complex in the amount of $65,519.00 with provisions for two (2) one-year extension options with a 2% increase in the cost each year with funding to be provided in the Recreation Department operating budget.  (Vote: 2-0-0)

 

5.      Consider entering into a contract, subject to the County Attorney’s review and approval, with B.P.O.E. Elk’s Lodge #691 to host the Haunted Forest Event at Blythe Island Regional Park with the following stipulations:

 

a)   Elk’s Lodge agrees to cover all specific costs generated by Elk’s Lodge #691 associated with the special event for the dates October 19 – November 2, 2003.

b)      Thirty-three (33) percent of all profits received from Haunted Forest admission tickets (including pre-sales) and concession revenues by Elk’s Lodge #691 must be submitted by check to the Recreation Department payable no later than thirty days (30) following November 2, 2003.

c)      The contract agreement will require the organization to provide proof of liability insurance.  (The Elk’s Lodge #691 has a $1,000,000.00 liability insurance policy that their national organization is covered under.)

d)      Any facility rentals or fees charged by BIRP that are requested by Elk’s Lodge #691 (e.g. campsites, pavilion rentals, deposits, etc.) will be paid by Elk’s Lodge #691 or any of their members or volunteer workers per established BIRP fees and charges in advance of purchase, use or services.  These expenses cannot and will not be included as expenditure reductions when figuring net profit. 

 

Mr. Wesley Davis stated that the County operated the Haunted Forest several years ago but discontinued it in order to lower expenses at Blythe Island Regional Park.  He said that he has had requests from the public to provide that event again and he was pleased that the Elk’s Lodge was interested in the project.  Commissioner Bedner questioned whether there would be alcohol allowed and Mr. Davis responded that no alcohol is allowed in the Park and that there are signs posted to that effect.  The following motion made by Commissioner  Fendig and seconded by Commissioner Bedner passed with a vote of 2-0 with Commissioner Chapman absent.

 

Recommend entering into a contract, subject to the County Attorney’s review and approval, with B.P.O.E. Elk’s Lodge #691 to host the Haunted Forest Event at Blythe Island Regional Park with the following stipulations:

 

a)   Elk’s Lodge agrees to cover all specific costs generated by Elk’s Lodge #691 associated with the special event for the dates October 19 – November 2, 2003.

b)     Thirty-three (33) percent of all profits received from Haunted Forest admission tickets (including pre-sales) and concession revenues by Elk’s Lodge #691 must be submitted by check to the Recreation Department payable no later than thirty days (30) following November 2, 2003.

c)      The contract agreement will require the organization to provide proof of liability insurance.  (The Elk’s Lodge #691 has a $1,000,000.00 liability insurance policy that their national organization is covered under.)

d)     Any facility rentals or fees charged by BIRP that are requested by Elk’s Lodge #691 (e.g. campsites, pavilion rentals, deposits, etc.) will be paid by Elk’s Lodge #691 or any of their members or volunteer workers per established BIRP fees and charges in advance of purchase, use or services.  These expenses cannot and will not be included as expenditure reductions when figuring net profit.   (Vote: 2-0-0)

 

6.      Commissioner Fendig made a motion to discuss a Water Resources funding matter which was seconded by Commissioner Bedner and passed 2-0 with Commissioner Chapman absent.

 

Commissioner Fendig stated that the County has been a party to the U.S. Geological Survey Investigation of Water Resources in the Brunswick area for many years but the County did not budget for that program in the current year.   Commissioner Fendig and Ray Shell, Utilities Manager, both stated that if the County discontinue funding for even one year, it would be difficult for the County to receive this service in the future. 

 

The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed with a vote of 2-0 with Commissioner Chapman absent.

 

Recommend continuing as a member of the U.S. Geological Survey Investigation of Water Resources program with funding to be provided in FY04 by the Water & Sewer Revenue Fund fund balance and with the Utilities Division to be in charge of monitoring and providing regular reports to the Board of Commissioners.  (Vote: 2-0-0)

 

 

7.      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

 

Chairman Bedner identified all items except #2 and #6 as consent items.  Items 2 and 6 will be presented to the full Board of Commissioners.