Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, September 9, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, J. Chapman, C. Fendig

Staff:  J. Bruner, D. Chunn, W. Davis, J. Hegstrom, C. Johnson, P. McNicoll, G. Moore, C. Segars, R. Shell  

Press:  M. Permar

Others:  S. C. Anderson, Marshall Davis

 

 

1.         Consider approval of the Consent Agenda.

           

a)   Approve the August 26, 2003 Finance Committee Meeting Minutes.

 

b)      Approve the real & personal property correction to the 1999, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their August 20, 2003 meeting. 

 

The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.  Commissioner Fendig had not yet arrived.

 

Recommend approval of the Consent Agenda.  (Vote:  2-0-0)

 

2.                  Consider a request from Mr. S.C. Anderson. 

 

Commissioner Fendig arrived at this time.

 

Mr. S. C. Anderson spoke to the Committee about problems he had with his water meter readings and billing.  He stated that his meter lens was covered with dirt and that his neighbors have had the same problem.  He stated that there seemed to problems with the meter readings because he had such a large increase in consumption on his last bill.  His neighbors also have experienced this problem.  Chairman Bedner questioned how much confidence staff has in the meter readings.  Ray Shell, Utilities Manager, stated that a one to two percent error rate is acceptable.  He said that meter reading is a thankless job and that good employees are hard to find.  Commissioner Chapman asked if there is any incentive for accurate meter readings and Mr. Shell responded that the Azurix reputation is the only incentive.  He said that they are understaffed and that they need one more meter reader.  Mr. Shell also stated that in his opinion the billing and meter reading should be in the same office.  Commissioner Bedner requested a status report on meter reading accuracy and a report of progress made in the billing office.

 

3.                  Consider authorizing the Community Development Director to execute the contract for 5303 Funds with Georgia’s DOT to secure transit planning funds to support the BATS Unified Planning Work Program for FY 2004, pending review by the Office of the County Attorney. 

 

Ms. Carolyn Segars, Planner, presented this item and stated that this is an ongoing project that must be approved each year.  The following motion made by Commissioner and seconded by Commissioner passed unanimously.

 

Recommend authorizing the Community Development Director to execute the contract for 5303 Funds with Georgia’s DOT to secure transit planning funds to support the BATS Unified Planning Work Program for FY 2004, pending review by the Office of the County Attorney.  (Vote 3-0-0)

 

4.                  Consider accepting the bid for Architectural/Engineering Services for New Four Bay Fire Station No.2 at Demere Annex from Hussey, Gray, Bell & DeYoung in the amount of $63,750.00 to provide all services for the project. 

 

Mr. Marshall Davis, Project Manager, presented this item and stated that the RFP evaluation team included Carl Johnson, Wesley Davis, Jim Bruner, and Joe Pereles.  He stated that Hussey, Gray, Bell & DeYoung had the highest score and their fee proposal was within an industry standard budget.  He stated that the RFP specifies a full-blown design.  Included in the project is a meeting room which will also be used for fire training.  Commissioner Fendig questioned the rating system and Carl Johnson, Fire Chief, responded that each team member evaluated the technical proposal independently.  The fee proposal was not opened until the technical evaluation was completed.  Commissioner Fendig requested a copy of the scoring tabulation and also requested a public meeting on the design as soon as possible.  The architects are to present the concept with two choices.  The following motion made by Commissioner and seconded by Commissioner passed unanimously.

 

Recommend accepting the bid for Architectural/Engineering Services for New Four Bay Fire Station No.2 at Demere Annex from Hussey, Gray, Bell & DeYoung in the amount of $63,750.00 to provide all services for the project.  (Vote 3-0-0)

 

5.                  Consider awarding the contract for the New Casino Architectural/Engineering Services to the highest rated proposer, John Tuten & Associates, in the amount of $187,500.00 to provide all services for the project. 

 

Mr. Marshall Davis, Project Manager, stated that the RFP evaluation team for the project consisted of Wesley Davis, Jim Bruner, and Joe Pereles.  John Tuten & Associates received the highest score and their bid was well within the current project budget for design services.  Commissioner Chapman questioned the involvement that Mr. Davis would have with the project.  Mr. Davis stated that there would be a public meeting as with the Fire Station project.  He stated that the project would be confined to the area between the old Post Office and the Red Brick Casino and would include landscaping and parking requirements.  Chairman Bedner requested that the public meeting be held in mid-October.  The following motion made by Commissioner and seconded by Commissioner passed unanimously.

 

Recommend awarding the contract for the New Casino Architectural/Engineering Services to the highest rated proposer, John Tuten & Associates, in the amount of $187,500.00 to provide all services for the project.  (Vote 3-0-0)

 

6.                  Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

 

Chairman Bedner identified all items as consent items.