Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 26, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner and J. Chapman

Staff:  D. Chunn, D. Gardner, J. Hegstrom, P. McNicoll, J. Nazzrie, D. Newbern, J. Pereles  

Press:  M. Permar, J. Rayburn

Others:  Andy Anderson, Randy Dobson

 

Chairman Bedner announced that Commissioner Fendig was unable to attend the meeting as he was out of town.

 

1)   Consider approval of the Consent Agenda.

           

a)   Approve the August 12, 2003 Finance Committee Meeting Minutes.

b)      Deny a request by Mr. Joseph R. Odachowski that $407.71 paid in taxes and penalties on his vehicle registration be refunded.

c)      Approve the real property correction to the 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their August 6, 2003 meeting. 

d)      Approve the Resolution to amend the FY 02/03 Budget. 

e)      Carry forward the FY03 budgeted items on the attached list to FY 04. 

f)        Declare the unusable items listed on the attached pages as surplus and approve the disposal of these items in the best interest of the County. 

 

Item (d) was pulled from the consent agenda at the request of Ms. Phyllis McNicoll, Finance Director.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend approval of the Consent Agenda, excluding item 1(d). (Vote: 2-0-0)

 

Ms. McNicoll stated that the budget resolution had been changed in order to reflect action taken at the Board of Commission meeting on August 21, 2003, which authorized the payment of an invoice to Southland Waste with funding from the Accommodation Excise Tax fund.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Approve the Resolution to amend the FY 02/03 Budget. 

 

2)   Consider accepting the $3,500 from Sea Palms and use the money to install a warning beacon at Frederica Road in front of the Sea Palms golf cart crossing.

 

Mr. Joe Pereles, Public Works Director, presented this item and Commissioner Chapman questioned whether they were only adding a beacon.  Mr. Pereles stated that that was the case.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend accepting the $3,500 from Sea Palms and use the money to install a warning beacon at Frederica Road in front of the Sea Palms golf cart crossing.  (Vote: 2-0-0)

 

3)   Consider that the following two vehicles be declared surplus and that they be donated to the Glynn County School Board:

      1) 1996 Ford Crown Victoria serial number 2FALP71WXTX145434 with 135,735 miles

      2) 1997 Ford Crown Victoria serial number 2FALP71W7VX214194 with 121,705 miles.

 

Mr. Pereles presented this item and the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend that the following two vehicles be declared surplus and that they be donated to the Glynn County School Board:

1) 1996 Ford Crown Victoria serial number 2FALP71WXTX145434 with 135,735 miles

2) 1997 Ford Crown Victoria serial number 2FALP71W7VX214194 with 121,705 miles.

(Vote: 2-0-0)

 

4)   Consider

a)      authorizing the filing of a grant application for Local Law Enforcement Block Grant (LLEBG) funding through the U.S. Department of Justice, in the amount of $88,547 for the purpose of purchasing equipment for the Glynn County Police Department;

b)      authorizing the commitment of the necessary 10% local match from the Police Seizure Fund; and

c)      furthermore, if the grant application is awarded as submitted by the County, the Chairman be authorized to sign the grant contract subject to the review and approval by the County Attorney. 

 

Mr. Dick Newbern, Grants Administrator, stated that the County had applied for the grant for several years and noted that the total amount to be funded was $98,386 with $88,547 from the federal government and $9,839 local match from the Police Seizure fund.  Captain Jim Nazzrie presented the Committee with a list of items to be purchased using the grant funds.  After discussion concerning the costs of several of the items on the list the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend

a)   authorizing the filing of a grant application for Local Law Enforcement Block Grant (LLEBG) funding through the U.S. Department of Justice, in the amount of $88,547 for the purpose of purchasing equipment for the Glynn County Police Department;

b)   authorizing the commitment of the necessary 10% local match from the Police Seizure Fund; and

c)   furthermore, if the grant application is awarded as submitted by the County, the Chairman be authorized to sign the grant contract subject to the review and approval by the County Attorney.  (Vote: 2-0-0) 

 

5)   Consider accepting the $20,000 grant award from the Georgia Forestry Commission to conduct a Tree Canopy Survey in Glynn County to pinpoint the development of the tree canopy over the last twenty (20) years with funding of the cash match in the amount of  $17,000 to be provided by the Tree Advisory Board budget and the in-kind match of  $3,000 to be provided by staff time; furthermore, if the grant application is awarded as submitted by the County, the Chairman be authorized to sign the grant contract subject to the review and approval by the County Attorney.

 

Mr. Dick Newbern introduced Dr. Don Gardner from the Extension Service and Mr. Randy Dobson, Chairman of the Tree Board.  Commissioner Chapman questioned whether a tree canopy survey had been recently done.  Chairman Bedner stated that the survey had been included in an item on a Finance Committee agenda a few months ago but that portion of the item was not acted on by the Committee.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend accepting the $20,000 grant award from the Georgia Forestry Commission to conduct a Tree Canopy Survey in Glynn County to pinpoint the development of the tree canopy over the last twenty (20) years with funding of the cash match in the amount of  $17,000 to be provided by the Tree Advisory Board budget and the in-kind match of  $3,000 to be provided by staff time; furthermore, if the grant application is awarded as submitted by the County, the Chairman be authorized to sign the grant contract subject to the review and approval by the County Attorney.  (Vote: 2-0-0)

 

6)   Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.