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Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 24, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  J. Chapman and C. Fendig

Staff:  D. Chunn, S. Greene, J. Hegstrom, P. McNicoll, D. Newbern, J. Pereles, J. Peterson, B. Pittman, B. Rogers, C. Segers, R. Shell, Judge A. Williams  

Press:  Matthew Permar

Others:  Bill Dawson, Will McDonald, Marsha Smith

 

Chairman Bedner was unable to attend and Commissioner Chapman chaired the meeting.

 

1)            Consider approval of the Consent Agenda.

 

a)   Approve the June 10, 2003 Finance Committee Meeting Minutes. 

b)      Declare the unusable items listed on the attached page as surplus and approve the sale of these items in the best interest of the County. 

c)      Approve the real property corrections to the 2000, 2001 and 2002 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 13, 2003 meeting.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of the consent agenda.  (Vote: 2-0-0)

 

2) Consider

a)   accepting the $58,439.00 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the Domestic Violence Program for the Magistrate Court of Glynn County;

b)   authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval prior to grant submission and after grant approval;

d)      approving the required cash match of $11,178.93 and the in-kind match of $7,563.15 that is being applied for FY03/04 under the program 0471 VOCA Grant; and

e)      authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds. 

 

Ms. Susan Greene, Domestic Violence Liaison, presented this item and stated that this is the sixth year of the grant and the request for funding is the same as last year.  She stated that the grant funds personnel expenses and office supplies and said that she is trying to get approval to  fund a training session on strangulation for law enforcement and medical personnel.  She also stated that the grant funds an assistant to work with the Su Casa program.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend

a)   accepting the $58,439.00 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the Domestic Violence Program for the Magistrate Court of Glynn County;

b)     authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval prior to grant submission and after grant approval;

c)      approving the required cash match of $11,178.93 and the in-kind match of $7,563.15 that is being applied for FY03/04 under the program 0471 VOCA Grant; and

d)     authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds. (Vote: 2-0-0)

 

3)   Consider approving a change order to Carter and Sloope for the Construction Administration of the Fancy Bluff Water Plant in an amount not to exceed $15,000 to be funded by SPLOST III and the Water & Sewer Revenue Bond.

 

Mr. Ray Shell, Utilities Manager, stated that the engineering services for the construction phase of the project was included in the original proposal but was omitted when the original contract was issued.  When questioned by Commissioner Chapman as to the reason for the omission, Mr. Shell stated that it had happened prior to his employment with the County and that he understood that it was an oversight.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend approving a change order to Carter and Sloope for the Construction Administration of the Fancy Bluff Water Plant in an amount not to exceed $15,000 to be funded by SPLOST III and the Water & Sewer Revenue Bond.  (Vote: 2-0-0)

 

4)   Consider authorizing the Community Development Director to execute and file a contract on behalf of the Glynn County Board of Commissioners with the Georgia Department of Transportation, to aid in the financing of a planning grant to implement specific items of the FY 2004 Brunswick Area Transportation Study (BATS) Unified Planning Work Program. Further, that the Director of Community Development is authorized to furnish such additional information as the U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project.

 

Ms. Carolyn Segers, Planner II, stated that this was the same agreement that is brought before the Board each year for approval.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend authorizing the Community Development Director to execute and file a contract on behalf of the Glynn County Board of Commissioners with the Georgia Department of Transportation, to aid in the financing of a planning grant to implement specific items of the FY 2004 Brunswick Area Transportation Study (BATS) Unified Planning Work Program. Further, that the Director of Community Development is authorized to furnish such additional information as the U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project.  (Vote: 2-0-0)

 

5)      Consider awarding the SPUR 25 landscaping project bid to TLC Lawncare, Inc. from Thomaston, Georgia in the amount of $318,663.70. 

Mr. Dick Newbern presented this item and stated that the total amount of the bid was incorrectly recorded in the memo and should be changed to $319,163.70.  Commissioner Fendig questioned the funding source and was informed that the funds were budgeted in the TEA Fund and would be carried forward into next fiscal year.  Commissioner Chapman asked about the maintenance plan for the project and Mr. Newbern stated that two years of maintenance was included in the bid.  Commissioner Chapman requested that someone come to the Board of Commission meeting to discuss the maintenance of the landscaping and the projected cost of that project.  No action was taken by the Committee and the Commissioners agreed to forward this item to the full Board of Commissioners.

 

No Action.

 

6)   Consider accepting the $265,138.00 grant contract from the Georgia Department of Human Resources Southeast Coastal Regional Board for FY 2003/04 funding of the Glynn/Camden Drug Court. 

 

Mr. Newbern presented this item and stated that grants fund approximately one-half of the expenses of the drug court.  Judge Amanda Williams spoke briefly about the drug court and stated that Mr. Gary Moore, Interim County Administrator, had written a letter to the City of Brunswick asking for funding at the previous level.  She stated that Camden County had agree to increase their funding.  Commissioner Fendig commended the Judge and her staff for their dedication to the drug court program.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously.

 

Recommend accepting the $265,138.00 grant contract from the Georgia Department of Human Resources Southeast Coastal Regional Board for FY 2003/04 funding of the Glynn/Camden Drug Court.  (Vote: 2-0-0) 

 

7)   Consider accepting the $48,515.20 in state funds from the Georgia DNR for the fifth year of funding for the local Scrap Tire Enforcement and Education Program, and that the grant contracts be executed.

 

Mr. Newbern presented this item and stated that funding had been reduced for the scrap tire program due to pressures in the state budget.  He stated that the grant would now fund only one Code Enforcement Officer and that the education portion of the grant had also been reduced by $8,496.  Ms. Brenda Pittman, Code Enforcement Manager, informed the Committee that a position would be eliminated when the grant runs out and that the budget had been changed to reflect the decrease in grant funding and related expenditures.  After further discussion the following motion made by Commissioner and seconded by Commissioner passed unanimously.

 

Recommend accepting the $48,515.20 in state funds from the Georgia DNR for the fifth year of funding for the local Scrap Tire Enforcement and Education Program, and that the grant contracts be executed.  (Vote: 2-0-0)

 

8)   Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

           

Commissioner Chapman identified items 1, 2, 3, 4, 6, and 7 as consent.  Item 5 will be referred to the full Board of Commissioner with no action from the Finance Committee.