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Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 10, 2003

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members: M. Bedner and C. Fendig

Staff:  J. Catron, D. Chunn, J. Hegstrom, P. McNicoll, J. Peterson, R. Shell  

Press:  Matthew Permar

Others:  Ray Richard

 

 

1) Consider approval of the Consent Agenda.

           

a)   Approve the June 10, 2003 Finance Committee Meeting Minutes.  pages 2-6

 

b)      Approve the real and personal property corrections to the 2002 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their May 22, 2003 meeting.  (S. Schaeffner) pages 7-8

 

c)      Declare the unusable items listed on the attached page as surplus and approve the sale of these items in the best interest of the County.  (D. Chunn) pages 9-11

 

Chairman Bedner requested that reference to Blueprint, Inc. in item #3 in the June 10, 2003 minutes should be changed to Blueprint Brunswick.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote 2-0-0)

 

2) Consider approving the Resolution to amend the FY 02/03 Budget.  (D. Chunn) pages 12-24

 

Ms. Phyllis McNicoll, Finance Director, explained that the budget resolution contained budget adjustments among departments for Property and Liability Insurance charges, which resulted in no net increase in the overall budget.  The resolution also included the budget for prior year (FY02) encumbrances and increases in several revenue and expenditure items that were over budget and unanticipated when the budget was approved in August, 2002.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving the Resolution to amend the FY 02/03 Budget.  (Vote 2-0-0)

 

3) Consider awarding the bid for Mosquito Control Chemicals to the company offering the lowest unit price per chemical as provided for in the Mosquito Control bid tabulation and Attachment A-price quote from Adapco, with funding to be provided by the FY04 Mosquito Control Program Operating budget.  (J. Pereles) pages 25-27

 

The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend awarding the bid for Mosquito Control Chemicals to the company offering the lowest unit price per chemical as provided for in the Mosquito Control bid tabulation and Attachment A-price quote from Adapco, with funding to be provided by the FY04 Mosquito Control Program Operating budget.  (Vote 2-0-0)

 

4) Consider entering into a contractual agreement with developers in the areas designated for future SPLOST IV projects for water and sewer extensions whereby the developers agree to guarantee payment of the first four (4) years of the cost of a twenty (20) year GEFA loan to provide water and sewer infrastructure to their planned development.  (R. Shell & R. Richard) pages 28-29

 

Mr. Ray Shell, Utilities Manager, explained that the approval of this request would allow the County to proceed with Splost 4 Tier II projects by funding the construction with a GEFA loan.  The first four years of payments of the loan would be made by developers after which the County would pay off the loan with Splost 4 funds.  Mr. Shell recommended that the County take this same approach with developers for future developments.  Chairman Bedner stated that the County should received only one letter of credit to cover the four years of GEFA loan payments.  He stressed the point that the County would not accept multiple letters of credit from various developers.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend entering into a contractual agreement with developers in the areas designated for future SPLOST IV projects for water and sewer extensions whereby the developers agree to guarantee payment of the first four (4) years of the cost of a twenty (20) year GEFA loan to provide water and sewer infrastructure to their planned development.   (Vote 2-0-0)

 

5) Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.