Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, June 3, 2003
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M.
Bedner, J. Chapman, and C. Fendig
Staff: J. Catron, D. Chunn, J.
Hegstrom, C. Johnson, P. McNicoll, J. Nazzrie, D. Newbern, P. Page, J. Pereles,
W. Pittman, E. Riley, S. Schaeffner
Press: Josh Rayburn
Others: Leonard Dawson, Wayne Lindstrum,
Tom Metz, Russ Mentzer, Charles Stewart, Bryan Thompson
1) Consider approval of the
Consent Agenda.
a) Approve the May 6, 2003 Finance Committee
Meeting Minutes.
b)
Deny a request from Ms. Martha Kate Presley
that $277.64 paid in penalties and interest on her 2002 property taxes be
refunded.
c)
Deny a request from Mrs. Ayman Al-Jabi that
$58.33 paid in penalties and interest on her vehicle registration be refunded.
d)
Approve the real and personal property
corrections to the 1999, 2000, 2001 and 2002 Digests as recommended by the
Board of Assessors and/or the Chief Appraiser at their May 7, 2003 meeting.
e)
Exercise the 3rd year extension
option with Mauldin & Jenkins, CPAs, Macon, Georgia, to conduct the annual
County audit at a cost of $50,500 with funding to be provided in the FY03-04
budgets of funds receiving audit services and authorize the Chairman to sign
the audit engagement letter.
f)
Declare the unusable items listed on the attached four (4) pages as
surplus and approve the disposal of these items in the best interest of the
County.
The following motion made by Commissioner Fendig
and seconded by Commissioner Chapman passed unanimously.
Recommend
approval of the Consent Agenda. (Vote:
3-0-0)
2)
Consider
request for FY03/04 appropriations for the following agencies:
b)
Community Action Authority
c)
Department of Family and Children Services
d)
Health Department; and
e)
Community Services Board.
Chairman Bedner allowed representatives from the
agencies to speak as follows:
·
Community Action Authority - Mr. Leonard Dawson introduced Mr. Charles
Stewart who briefly explained what the authority does and stated that they
serve the lowest, poorest, disadvantaged people and that a $2,000 reduction in
funding would be critical for the agency.
·
DFACS – Ms. Phyllis McNicoll, Finance Director,
stated that Mr. Tony Kriemborg had written a letter stating that would be able
to adjust spending to accommodate the budget reduction.
·
Health Department – Mr. Tom Metz stated that they
serve low to moderate income people and the cut would be equivalent to a
nurse’s position. He stated that with
the new facility opening, he did not want to lay off any employees.
·
Community Services Board – Dr. Wayne Lindstrum
stated that he had submitted to the Committee the Organization Performance
Assessment and Executive Expenditures, as requested in a previous meeting. He stated that plans for use of the Glynn
County appropriation would be in the areas of juvenile violence, teen
pregnancies, and high school drop-outs.
The funds would be used for Glynn County juveniles only. He also stated that they would submit
reports to the Board of Commissioners on a monthly or quarterly basis.
After discussion, Chairman Bedner requested that
the Community Services Board report to the Board on a quarterly basis and the
following motion made by Commissioner Chapman and seconded by Commissioner
Fendig passed unanimously.
Recommend approval of the FY03/04 appropriations
for the following agencies:
a)
Community Action Authority $
21,000 (same as FY03)
b)
Dept of Family & Children Svc $
74,250 (10% reduction)
c)
Health Department $426,310 (same
as FY03)
d)
Community Services Board $239,580 (10% reduction)
(Vote 3-0-0)
3)
Receive a presentation on Blueprint Brunswick.
Mr.
Russ Mentzer, President of King & Prince Seafood, and Mr. Bryan Thompson,
Director of Downtown Development Authority, the Blueprint Brunswick development
plans. Mr. Mentzer informed the
Committee that the Blueprint Steering Committee was requesting a City and
County match of $50 thousand each. Mr.
Jerry Hegstrom, Assistant County Attorney, voiced concerns that there may be
legal issues involved if the County contributed to City projects. After discussion, the following motion
made by Commissioner Fendig and seconded by Commissioner Chapman passed
unanimously.
Recommend deferral of the Blueprint Brunswick presentation
to the full Board of Commissioners and authorize staff to evaluate and report
to the Board any budget and legal issues associated with a contribution to
Blueprint Brunswick. (Vote 3-0-0)
4) Consider declaring the following three vehicles as surplus
and donate them to the Glynn County Board of Education to provide support for
their Resource Officers which will eventually decrease the requirement for
Glynn County Police presence at school intersections:
1) 1997 Ford Crown Victoria
serial number 2FALP71W9VX214195 with
108,852 miles
2) 1998 Ford Crown Victoria
serial number 2FAFP71W1XX109697 with
130,202 miles
3) 1998 Ford Crown Victoria
serial number 2FAFP71W7XX109686 with
142,088 miles
Mr. Joe Pereles, Public Works Director, presented
this item and the following motion made by Commissioner Chapman and seconded by
Commissioner Fendig passed unanimously.
Recommend declaring the following
three vehicles as surplus and donate them to the Glynn County Board of
Education to provide support for their Resource Officers which will eventually
decrease the requirement for Glynn County Police presence at school
intersections:
1) 1997 Ford Crown Victoria
serial number 2FALP71W9VX214195 with
108,852 miles
2) 1998 Ford Crown Victoria
serial number 2FAFP71W1XX109697 with
130,202 miles
3) 1998 Ford Crown Victoria
serial number 2FAFP71W7XX109686 with
142,088 miles. (Vote: 3-0-0)
5) Consider authorizing
the Commission Chairman to send a letter to the Glynn County School
Superintendent and the Glynn County School Board to initiate a discussion of
seeking the donation or purchase of the Ballard Gym facility at a reduced
cost. After the discussions, the
alternatives offered to the Commission will be returned to the Board with
detailed information for final approval.
Mr. Wesley Davis, Recreation Director, stated that
staff had become aware that the Board of Education may consider declaring the
Ballard Gym as surplus and stated that the County has used that gym for several
years and would like to pursue the acquisition of the gym. The following motion made by Commissioner
Chapman and seconded by Commissioner Fendig passed unanimously.
Recommend authorizing
the Commission Chairman to send a letter to the Glynn County School
Superintendent and the Glynn County School Board to initiate a discussion of
seeking the donation or purchase of the Ballard Gym facility at a reduced
cost. After the discussions, the
alternatives offered to the Commission will be returned to the Board with
detailed information for final approval.
(Vote: 3-0-0)
6)
Consider authorizing the Recreation
Director to initiate the construction of a basketball court at Arco Park in an
amount not to exceed $10,000 with funding to be provided by the Basketball
Court DCA Local Assistance Grant.
Mr. Wesley Davis stated that the grant money had
been received for a basketball court in Beverly Shores Subdivision but the
residents there did not want the court.
The department has now received
a request to locate the basketball court in Arco Park and staff agrees that the
court in that area would be a good use of the grant funds. The following motion made by Commissioner
Chapman and seconded by Commissioner Fendig passed unanimously.
Recommend authorizing the Recreation
Director to initiate the construction of a basketball court at Arco Park in an
amount not to exceed $10,000 with funding to be provided by the Basketball
Court DCA Local Assistance Grant. (Vote: 3-0-0)
7)
Consider applying for $45,000 from the
Georgia Section 319 (h) Nonpoint Source Management Program to assist with
financing a storm sewer videotaping project as required by our NPDES Phase II
permit. The project will help identify illicit discharges and sources of
non-point source pollution in our area streams and rivers. The grant funds will
be matched with $13,500 County funds and $13,500 from in-kind services, for a
total project of $72,000.
Mr. Dick Newbern, Grants Administrator, presented
this item and clarified that the County plans to issue a contract to accomplish
the work and that Public Works would be in charge of the project. After discussion the following motion made
by Commissioner Chapman and seconded by Commissioner Fendig passed unanimously.
Recommend applying for
$45,000 from the Georgia Section 319 (h) Nonpoint Source Management Program to
assist with financing a storm sewer videotaping project as required by our
NPDES Phase II permit. The project will help identify illicit discharges and
sources of non-point source pollution in our area streams and rivers. The grant
funds will be matched with $13,500 County funds and $13,500 from in-kind
services, for a total project of $72,000.
(Vote: 3-0-0)
8)
Consider authorizing the filing of a
Glynn County FY 2003/04 application to the Governor’s Children and Youth
Coordinating Council in the amount of $27,500, with a cash match of $3,300 to
be provided by fines paid to Juvenile Court. The funds will be used to help
finance the fourth (4th) year of a program that includes community
service supervisor salaries, community service tools and supplies, alcohol and
drug treatment, psychological testing, and sex offender counseling and other
juvenile counseling.
Mr. Dick Newbern presented this item and Mr. Ed
Riley, Juvenile Court, briefly explained the program. The following motion made by Commissioner Fendig and seconded by
Commissioner Chapman passed unanimously.
Recommend
authorizing the filing of a Glynn County FY 2003/04 application to the
Governor’s Children and Youth Coordinating Council in the amount of $27,500,
with a cash match of $3,300 to be provided by fines paid to Juvenile Court. The
funds will be used to help finance the fourth (4th) year of a
program that includes community service supervisor salaries, community service
tools and supplies, alcohol and drug treatment, psychological testing, and sex
offender counseling and other juvenile counseling. (Vote: 3-0-0)
9)
Consider extending the first-year
Greenspace Contract with Georgia DNR for one (1) year, or until June 30, 2004.
This would preserve the option for the County to spend the $122,911 unobligated
balance remaining in the budget.
Mr. Dick Newbern presented this item and stated
that the grant allow for one-year extensions for spending the Greenspace
funds. The following motion made by
Commissioner Fendig and seconded by Commissioner Bedner passed with
Commissioner Chapman voting against the motion.
Recommend extending the
first-year Greenspace Contract with Georgia DNR for one (1) year, or until June
30, 2004. This would preserve the option for the County to spend the $122,911
unobligated balance remaining in the budget.
(Vote: 2-1-0)
10)
Consider approving the Board of Commissioners to send a letter of support to
GEMA to house a regional Georgia Search and Rescue (GSAR) unit in Glynn County
with the equipment to be purchased by GEMA and the understanding that this unit
will respond as requested for weapons of mass destruction (WMD) incidents
within the region.
Chief Carl Johnson, Fire Chief, presented this item
and after questions from Commissioner Chapman, confirmed that there would be no
future County expenditures requirements related to the equipment. The following motion made by Commissioner
and seconded by Commissioner passed unanimously.
Recommend approving the
Board of Commissioners to send a letter of support to GEMA to house a regional
Georgia Search and Rescue (GSAR) unit in Glynn County with the equipment to be
purchased by GEMA and the understanding that this unit will respond as
requested for weapons of mass destruction (WMD) incidents within the
region. (Vote: 3-0-0)
11)
Consider awarding
the bid for 4 vehicles (Specifications A and B), in the amount of $58,767.40,
to the lowest responsive bidder, Lilliston Ford and awarding the bid for 2
vehicles (Specifications C and D), in the amount of $39,247.57, to the lowest
responsive bidder, Kings Colonial Ford, with funding to be provided as follows:
a) Specification A and D,
General Fund - Fleet Maintenance Capital Budget,
b) Specification B, Water
& Sewer Fund – Capital Budget; and
c) Specification C, Police
Seizure Fund.
Mr. Joe Pereles presented this request and
confirmed that there were budgeted funds available for the purchases. Commissioner Chapman questioned whether the
purchases would increase the County fleet and Mr. Pereles stated that it would
be increased by one vehicle. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed with Commissioner Chapman voting against the motion.
Recommend awarding the bid for 4
vehicles (Specifications A and B), in the amount of $58,767.40, to the lowest
responsive bidder, Lilliston Ford and awarding the bid for 2 vehicles
(Specifications C and D), in the amount of $39,247.57, to the lowest responsive
bidder, Kings Colonial Ford, with funding to be provided as follows:
a) Specification A and D,
General Fund - Fleet Maintenance Capital Budget,
b) Specification B, Water
& Sewer Fund – Capital Budget; and
c) Specification C, Police
Seizure Fund. (Vote: 2-1-0)
12)
Request that Chairman Bedner identify the Finance Committee items which should
be included as consent items in the Commission’s Meeting Agenda.
Chairman
Bedner identified all items except #2 and 3 as consent items. Items 2 and 3 were referred to the full
Board.