Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Thursday, September 9, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, C. Fendig, T. Thaw
Staff: J. Bruner, D. Chunn, M.
Doering, G. Hegstrom, P. McNicoll, A. Sapp, S. Schaeffner, C. Stewart, A.
Thomas
Press: M. Permar
Others: Marshall Davis
1.
Consider approval of the Consent Agenda.
a)
Approve the
August 24, 2004 Finance Committee Minutes.
b)
Deny a request
by Mr. Pat Patel that $1,543.12 paid in penalties and interest on his 2003
property taxes be refunded.
c)
Approve the real property corrections to the
2001, 2002, 2003 and 2004 Digests as recommended by the Board of Assessors
and/or the Chief Appraiser at their August 25, 2004 meeting.
d)
Declare the unusable items listed on the
attached pages as surplus and approve the sale of these items in the best
interest of the County.
The following motion made by
Commissioner Bedner and seconded by Commissioner Thaw passed unanimously.
Recommend approval of the
Consent Agenda with the exception of item 1(b). (Vote: 3-0-0)
1.(b) Commissioner Thaw requested
clarification on this item. Ms. Arlene
Sapp, Tax Commissioner’s office, showed the Committee the Real Estate Transfer
tax form which had no mailing address.
The stated that this incomplete form was turned in by Mr. Patel’s
attorney. Mr. Thaw thanked her for the
information and then made the following motion which was seconded by
Commissioner Bedner and passed unanimously.
Recommend denial of a request
by Mr. Pat Patel that $1,543.12 paid in penalties and interest on his 2003
property taxes be refunded. (Vote: 3-0-0)
2.
Consider
approving the tax overage of $7,408.38 be paid to Attorney Ferrelle for distribution
to Mr. Scott A. Slade.
Mr. Jerry Hegstrom,
Assistant County Attorney, presented this item and said that Mr. Slade has a
clear claim and the Attorney’s office recommended the payment. Chairman Fendig asked if items 3, 4, and 5
were the same issue and Mr. Hegstrom states that they were. The following motion made by
Commissioner Thaw and seconded by Commissioner Bedner passed unanimously.
Recommend approving the payments of tax overages as
follows:
·
$7,408.38 to Attorney John R. Ferrelle for distribution to Mr. Scott A.
Slade;
·
$1,592.82 to Attorney William T. Ligon for distribution to Mr. and Mrs.
Joseph Jaudon;
·
$11,226.31 to Attorney Howell A. Hall for distribution based on his
professional assurances to Green Tree Servicing, LLC;
·
$23,838.85 to Attorney William T. Ligon for distribution based on his
professional assurances to Mrs. Olga E. Fallen.
3.
Consider
approving the payment of $1,592.82 be issued to William T. Ligon for the tax
overage to be distributed to Mr. and Mrs. Jaudon.
This item was combined with #2.
4.
Consider
approving the tax overage of $11,226.31 be paid to Attorney Howell A. Hall for
distribution based on his professional assurances to Green Tree Servicing,
LLC.
This item was combined with #2.
5.
Consider
that the tax overage of $23,838.85 be paid to Attorney Ligon for distribution
to Mrs. Olga E. Fallen upon his professional assurances.
This item was combined with #2.
6.
Consider
awarding a contract for the New Four Bay Fire Station #2 to McKnight
Construction Co., Augusta, Ga., the lowest responsive and responsible bidder
for the Guaranteed Maximum Price of $1,782,417.00 with funding to be provided
from SPLOST IV as follows:
·
Tier
1 Fire Station #2 project $771,682
·
Tier
2 Demere Annex project $750,000
·
Tier
1 Historic Courthouse project $260,735.
Mr. Marshall Davis, Carter
Goble Lee, presented this item. He
stated that he prepared the RFP for the project and held a pre-bid
conference. Six companies had committed
to bid but only four submitted proposals.
The bid amounts ranged from $1.782 million to $2.098 million. He recommended that the job go forward as
designed and that the contract be awarded to McKnight Construction. Following a brief discussion about the
funding source, Chairman Fendig stated that the Tier system was set up in
Splost 4 with the intention that all Tier 1 projects would be completed and
that the budget identified for each project was only an estimate. He stated that Splost 4 would be used in amounts
sufficient to complete the Tier 1 projects.
He questioned Ms. Phyllis McNicoll, Finance Director, whether there was
sufficient funds in Splost 4 to completely fund this project and Ms. McNicoll
stated that there was. Chairman Fendig
also stated that the Demere Annex project in Tier 2 had been deleted by the
Board of Commissioners. The
following motion made by Commissioner Bedner and seconded by Commissioner Thaw
passed unanimously.
Recommend awarding a contract for the New Four Bay
Fire Station #2 to McKnight Construction Co., Augusta, Ga., the lowest
responsive and responsible bidder for the Guaranteed Maximum Price of
$1,782,417.00 with funding to be provided from SPLOST IV funds. (Vote: 3-0-0)
7.
Consider
a)
accepting
the Scott Travel Trailer and have it placed in the Police Department’s fleet
for a mobile command post and
b)
accepting
the 1978 Boston Whaler, 100hp Johnson Motor, and Model 60-Gator boat Trailer,
and have it declared as surplus equipment, and sold at the next available
auction.
Police Chief Matt Doering
informed the Committee that the Police Department had received the boat, motor,
and trailer, and the mobile command post trailer from the GEMA excess property
program to test them before deciding if the County wanted to accept them. He stated that the boat, motor, and trailer
were not cost efficient for the County to add to its assets and GEMA offered
them to the County to dispose of as we pleased. Chief Doering requested that the County accept the equipment and
then declare them as surplus so that they could be auctioned. Chief Doering said that the mobile command
post trailer would be useful to the Police Department and that the Fire
Department would also be able to use.
He requested that the County accept that equipment. The following motion made by
Commissioner Bedner and seconded by Commissioner Thaw passed unanimously.
Recommend
a)
accepting the Scott Travel Trailer and have it placed in the Police
Department’s fleet for a mobile command post and
b) accepting the 1978 Boston
Whaler, 100hp Johnson Motor, and Model 60-Gator boat Trailer, and have it
declared as surplus equipment, and sold at the next available auction. (Vote: 3-0-0)
8. Consider awarding the bid for Virginia
Street Drainage Project materials to the lowest responsive bidder with funding to be provided by the year 2000 property tax rebilling. [Staff will provide information at meeting –
bid opens September 7, 2004]
Mr. Jim Bruner, County
Engineer, stated that bids were opened on Tuesday, September 7, 2004, and only
one company, Sherman Industries, Inc., submitted a bid. He said that the bid of $177,692.89 was a
reasonable bid and recommended the award.
The following motion made by Commissioner Bedner and seconded by
Commissioner Thaw passed unanimously.
Recommend awarding the bid for the Virginia Street
Drainage Project materials to Sherman Industries, Inc., the lowest responsive
bidder, in the amount of $117,692.84 with funding to be provided by the year
2000 property tax rebilling. (Vote:
3-0-0)
9.
Consider
approving a 2005 calendar year appropriation of $359,819 to the Brunswick
Circuit Public Defenders Office with $179,910 to be funded from the FY 2005
Public Defenders Office Budget and the remainder to be budgeted in FY
2006.
Mr. Charles Stewart,
County Administrator, stated that he and Ms. McNicoll had met with Mr. Grayson
Lane, Circuit Public Defender, and Mr. Lane had requested approval of a
calendar year 2005 budget appropriation in the amount of $359,819. He stated that the budget request would provide
budgetary savings in the first year.
Chairman Fendig questioned the allocation method and he was told that
the personnel expenses were based on caseload and the other expenses were based
on population. The following
motion made by Commissioner Bedner and seconded by Commissioner Thaw passed
unanimously.
Recommend approving a 2005 calendar year
appropriation of $359,819 to the Brunswick Circuit Public Defenders Office with
$179,910 to be funded from the FY 2005 Public Defenders Office Budget and the
remainder to be budgeted in FY 2006. (Vote:
3-0-0)
10. Request that Chairman Fendig identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Fendig identified all items except #6 as consent items. Item #6 will be referred to the Board of
Commissioners as a regular agenda item.