Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, August 24, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, T. Thaw
Commissioners: D. Hogan
Staff: W. Davis, F. Dees, G. Hegstrom, P. McNicoll, J. Pereles, S.
Santee, C. Stewart
Press: M. Permar
Others: Marshall Davis, Don Hyers
Chairman Bedner welcomed
Commissioner Don Hogan to the meeting and announced that Commissioner Hogan
will fill the seat formerly held by Commissioner Chapman. Chairman Bedner also announced that he will
step down from the Committee and Commissioner Fendig will replace him as
chairman.
1.
Consider approval of the Consent Agenda.
a)
Approve the
August 10, 2004 Finance Committee Minutes.
b)
Deny a request
by Dr. & Mrs. Donald B. Waters that $222.14 paid in penalties and interest
on their 2003 property taxes be refunded.
c)
Deny a request
by Mr. James Kavanaugh that $173.08 paid n penalties and interest on his 2003
property taxes be refunded.
d)
Deny a request
by Mr. Mark Tschirhart that $693.67 paid n penalties and interest on his 2002
and 2003 property taxes be refunded.
e)
Approve the real property corrections to the
2003 and 2004 Digests as recommended by the Board of Assessors and/or the Chief
Appraiser at their August 11, 2004 meeting.
The following motion made by
Commissioner Thaw and seconded by Commissioner Bedner passed unanimously. Commissioner Fendig was not present.
Recommend approval of the
Consent Agenda. (Vote: 2-0-0)
2.
Consider
entering into a License Agreement with Dianne Robinson for Farm Girl’s Trail
Rides at Blythe Island Regional Park including but not limited to the following
stipulations:
- Licensee agrees to cover all specific costs generated by Farm
Girl’s Trail Rides associated with the activity.
- Licensee shall be allowed to charge a fee of $25.00 per person for
an approximate one-hour horse trail ride and shall be allowed to charge a
fee of $7.00 per child for an approximate ten-minute pony ride.
- By the 5th of every month, Licensee shall pay the County
30% of all revenues received for the prior month. With payment each month, Licensee shall
also deliver a copy of the prior month’s income statement.
- Licensee, at its expense, shall maintain in full force and effect
comprehensive public liability insurance in the amount of at least one
million dollars ($1,000,000).
Mr. Wesley Davis,
Recreation Director, stated that they currently allow horses at the Park and
this license would not be exclusive to Ms. Robinson. He stated that another group is also interested in this
arrangement and he may return at a later date to issue another license. Commissioner Thaw questioned whether there
were facilities to house the horses and Mr. Davis stated that there were none
and that the horses would be transported in and out each day. When questioned by Commissioner Thaw
concerning the financial status of the Park, Mr. Davis stated that they were
making strides to break even. The
following motion made by Commissioner Thaw and seconded by Commissioner Bedner
passed unanimously. Commissioner Fendig
was not present.
Recommend entering into a License
Agreement with Dianne Robinson for Farm Girl’s Trail Rides at Blythe Island
Regional Park including but not limited to the following stipulations:
a) Licensee
agrees to cover all specific costs generated by Farm Girl’s Trail Rides
associated with the activity.
b) Licensee
shall be allowed to charge a fee of $25.00 per person for an approximate
one-hour horse trail ride and shall be allowed to charge a fee of $7.00 per
child for an approximate ten-minute pony ride.
c) By
the 5th of every month, Licensee shall pay the County 30% of all
revenues received for the prior month.
With payment each month, Licensee shall also deliver a copy of the prior
month’s income statement.
d)
Licensee, at its expense, shall maintain in full force and effect
comprehensive public liability insurance in the amount of at least one million
dollars ($1,000,000). (Vote: 2-0-0)
3.
Consider
awarding a contract to Certified Control Systems, Jacksonville, Fl. for a not
to exceed amount of $75,125.00 with funding to be provided from SPLOST IV.
Mr. Don Hyers, Carter
Goble Lee, presented this request for a new control system for the HVAC at the
Courthouse. Commissioner Thaw asked who
would control the system and Mr. Marshall Davis, CGL, stated that Facilities
Management/Public Works would.
Commissioner Hogan asked about a maintenance contract and the age of the
chiller. Mr. Davis said that this
system will have the standard one year for labor and materials and that the
chiller is about 14 years old. The
following motion made by Commissioner Thaw and seconded by Commissioner Bedner
passed unanimously.
Recommend awarding a contract for a Building
Automation System for the New Courthouse to Certified Control Systems,
Jacksonville, Fl. for a not to exceed amount of $75,125.00 with funding to be
provided from SPLOST IV. (Vote: 2-0-0)
4.
Consider
authorizing staff to go out to bid for roof replacement of the Harold Pate
Courthouse Annex utilizing a 40-year warranty asphalt shingle with funding to
be provided from the Capital Program Public Works Operations Building roof
replacement budget and the SSI Roads and Bridges re-roof budget.
Mr. Joe Pereles, Public
Works Director, presented this item and stated that the County will receive
$20,000 from the current roof’s manufacturer’s bankruptcy fund. He also stated that the roofing projects
planned for this year will be delayed since a portion of the funds budgeted
will be used for the Pate project. The
following motion made by Commissioner Thaw and seconded by Commissioner Bedner
passed unanimously.
Recommend
authorizing staff to go out to bid for roof replacement of the Harold Pate
Courthouse Annex utilizing a 40-year warranty asphalt shingle with funding to
be provided from the Capital Program Public Works Operations Building roof
replacement budget and the SSI Roads and Bridges re-roof budget. (Vote: 2-0-0)
5.
Consider
authorizing staff to go out to bid for one 72” and one 52” finishing mowers
similar to Scag Mowers with funding of $20,000 to be provided by the General
Fund fund balance.
Mr. Joe Pereles requested
the authorization to bid these items.
Chairman Bedner asked about the status of the Bureau of Prison work
detail and Mr. Charley Stewart, County Administrator, said that there had been
some delays but he thought it would be started soon. The following motion made by Commissioner Thaw and
seconded by Commissioner Bedner passed unanimously.
Recommend
authorizing staff to go out to bid for one 72” and one 52” finishing mowers
similar to Scag Mowers with funding of $20,000 to be provided by the General
Fund fund balance. (Vote: 2-0-0)
6.
Consider
authorizing staff to go out to bid for traffic lane improvements and purchase
of a traffic signal and traffic signal control box at Crispen/Cate/Old Jesup
intersection with funding to be provided from the Public Works capital
improvements projects budget in the amount of $66,800 and the remaining $28,200
from the General Fund fund balance.
Mr. Joe Pereles stated
that the County had changed this intersection to a four-way stop and had seen a
decrease in accidents but that it needed a traffic signal synchronized with the
railroad crossing in order to improve traffic flow. The following motion made by Commissioner Thaw and
seconded by Commissioner Bedner passed unanimously.
Recommend
authorizing staff to go out to bid for traffic lane improvements and purchase
of a traffic signal and traffic signal control box at Crispen/Cate/Old Jesup
intersection with total funding of $95,000 to be provided as follows:
- Public Works capital
improvements projects budget $66,800
- General Fund fund
balance $28,200
(Vote:
2-0-0)
7.
Consider
authorizing staff to go out to bid for traffic lane improvements and the
purchase of a traffic signal and traffic signal control box for the
intersection at Canal Road and Glynco Parkway with total funding of $95,000 to
be provided as follows:
·
Capital
Improvements Projects budget $50,000
·
General
Fund fund balance $45,000
Mr. Joe Pereles stated
that the traffic at this intersection had increased and the improvements were
needed to improve traffic flow. The
following motion made by Commissioner Thaw and seconded by Commissioner Bedner
passed unanimously.
Recommend
authorizing staff to go out to bid for traffic lane improvements and the
purchase of a traffic signal and traffic signal control box for the
intersection at Canal Road and Glynco Parkway with total funding of $95,000 to
be provided as follows:
·
Capital Improvements Projects budget $50,000
·
General Fund fund balance $45,000
(Vote: 2-0-0)
8.
Request
that Chairman Bedner identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Chairman Bedner identified all items as consent items.