Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 10, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig, T. Thaw

Staff:  F. Dees, B. Dimeo, J. Catron, D. Chunn, M. Doering,  G. Hegstrom, P. McNicoll, B. Rogers, C. Segars, R. Shell, C. Stewart

Press:  M. Permar

Others:   Lou Diaz, Joe Floyd, Anthony Lane, David McLendon, Mr. & Mrs. Lauren Nobles, Marsha Smith

 

 

1.      Consider approval of the Consent Agenda.

a)      Approve the July 27, 2004 Finance Committee Minutes. 

b)      Deny a request by Ms. Deborah Hendrix that $362.80 paid in penalties and interest on her 2003 property taxes be refunded.

c)      Deny a request by Mr. Ralph Bufkin that $15.34 paid in title and tag penalties his 1998 Ford Expedition be refunded.

d)      Approve the real property corrections to the 2004 Digest as recommended by the Board of Assessors and/or the Chief Appraiser at their July 29, 2004 meeting. 

e)      Extend the contract for Private Probation System management to Sentinel Offender Services, LLC for an additional year with fees to be paid by the probationers. 

f)        Declare the unusable items listed on the attached pages as surplus and approve the sale of these items in the best interest of the County. 

g)      Approve the attached list of FY04 Budgeted items be carried forward to FY05.

h)      Approve the Resolution to amend the FY 03/04 Budget. 

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote: 3-0-0)

 

2.      Consider awarding the bid for the High Pressure Vacuum Vehicle to Adams Equipment Company, Inc. of White Plains, Georgia, the lowest responsive bidder, in the amount of $212,163.90. Funding to be provided from SPLOST IV. 

 

Mr. Ray Shell, Utilities Manager, presented this item.  Commissioner Thaw questioned how many vacuum trucks the County currently has and Mr. Shell stated that the Water & Sewer Department has a 9 CY truck and the Public Works Department has a 12 CY truck.  The Public Works truck was purchased in 2001.  Commissioner Fendig questioned how much the smaller truck is currently used and Mr. David McLendon, American Water Services project manager, said that it is on the road every day and is used along with the TV truck.  The Public Works truck is used primarily in the storm drains and is not used for sewage.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend awarding the bid for the High Pressure Vacuum Vehicle to Adams Equipment Company, Inc. of White Plains, Georgia, the lowest responsive bidder, in the amount of $212,163.90. Funding to be provided from SPLOST IV.  (Vote: 3-0-0)

 

3.      Consider authorizing the Community Development Director to execute and file a contract on behalf of the Glynn County Board of Commissioners with the Georgia Department of Transportation, to aid in the financing of a planning grant to implement specific items of the FY 2005 Brunswick Area Transportation Study (BATS) Unified Planning Work Program. Further, that the Director of Community Development is authorized to furnish such additional information as the U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project. 

 

Ms. Carolyn Segars, Planner, requested authorization for execution of the contract and the following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend authorizing the Community Development Director to execute and file a contract on behalf of the Glynn County Board of Commissioners with the Georgia Department of Transportation, to aid in the financing of a planning grant to implement specific items of the FY 2005 Brunswick Area Transportation Study (BATS) Unified Planning Work Program. Further, that the Director of Community Development is authorized to furnish such additional information as the U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project.  (Vote: 3-0-0)

 

4.      Consider a request by Mr. Anthony R. Lane that he receive a reprieve from interest and penalties for a Tax Deed on the following property for the year listed:

A) 2017 Stonewall Street (01-03085): 

                                                                                                         Current

Tax Year        Original Bill Amount       Face Amount of Deed   Amount Due

1)      1988                           119.18                               303.47                   1,223.82

   

Mr. Anthony R. Lane addressed this item to the Committee.  He stated that he had requested that mail not be sent to the Stonewall address.  Chairman Bedner suggested that he try to work out a payment plan with the Finance Director.  Commissioner Fendig made a motion to defer this item to the next meeting but no vote was taken.  The Committee concurred that the Finance Director and Mr. Lane would try to agree on a payment plan.

 

No Action.

 

5.      Consider authorizing the Finance Director to execute the attached Merchant Agreement with CCR, Inc, of St. Simons Island, GA, for collection of returned checks. 

 

Ms. Phyllis McNicoll, Finance Director, presented this item and explained that the processing of NSF checks was very labor intensive and the success rate in collecting the funds was low.  She stated that CCR, Inc. would process the NSF checks at no cost to the County.  The County would no longer receive the NSF fee from the customer but CCR will reimburse us for our bank charges.  CCR will draft the customers’ accounts for the face amount of the check plus an NSF fee which will be retained by CCR.   The Finance Department contacted approximately 20 local businesses that are CCR clients and received exceptional recommendations from each one.   The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend authorizing the Finance Director to execute the attached Merchant Agreement with CCR, Inc, of St. Simons Island, GA, for collection of returned checks.  (Vote: 3-0-0)

 

 

6.      Water & Sewer RFP.

 

Mr. Charles Stewart, County Administrator, distributed a draft memo concerning the Water and Sewer contract.  He discussed several problems the County has encountered in the current contract and made note of some items that will be included in the RFP.  Chairman Bedner requested a list of recommendations from staff and no official action was taken on this item.

 

No Action.

 

7.      Consider Southland’s request to limit the amount of curbside yard trash allowed and consider changing the recycling pickup days from the same day as curbside garbage collection to Mondays for St. Simons Island and Tuesdays for the mainland.

 

Chairman Bedner summarized the request made by letter from Mr. John Witherspoon.  Mr. Lou Diaz, Southland representative, clarified the recycling collection item and stated that the request is to collect all St. Simons recycling on Monday and all Mainland recycling on Tuesday.  For customers whose garbage collection is not on Monday for St. Simons and Tuesday for the mainland, the recycling would no longer be collected on the same day as their garbage collection.  Commissioner Thaw questioned whether the recycling is being dumped with garbage and Mr. Diaz stated that they have a special recycling truck and it is transported to Jacksonville.  The second issue was the volume of yard trash that is being collected at households.  Mr. Diaz said that they have been required to collect as many as ninety bags at one house.  A gentleman in the audience voiced his concerns about limiting the amount of yard trash and also the practice of collecting yard trash only twice a month.  It was the consensus of the Committee that these issues should be discussed at the time of contract renewal and no action was taken by the Finance Committee at this time.

 

No Action.

 

8.      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified items 1, 2, 3, and 5 as consent items.  Items 4, 6, and 7 will not be forwarded to the full Board.