Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, July 6, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig, T. Thaw

Staff:  F. Dees, G. Hegstrom, P. McNicoll, D. Newbern, J. Pereles, J. Peterson, R. Shell, C. Stewart

Press:  M. Permar

Others:   Marshall Davis, Beverly Good, Don Hyers

 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the June 22, 2004 Finance Committee Minutes.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Bedner passed unanimously.  Commissioner Fendig had not yet arrived.

 

Approve the June 22, 2004 Finance Committee Minutes.  (Vote 2-0-0)

 

b)      Deny a request by Ms. Dorothy D. Ryti that $20.00 paid in title and tag penalties her 1993 Chevrolet Astro be refunded.

 

Ms. Florence Dees, Tax Commissioner, presented this item and stated that Ms. Ryti did not pay her taxes on time because of a problem with the previous owner and the Tax Commissioner’s office was not at fault.  The following motion made by Commissioner Thaw and seconded by Commissioner Bedner passed unanimously.  Commissioner Fendig had not yet arrived.

 

Recommend denial of a request by Ms. Dorothy D. Ryti that $20.00 paid in title and tag penalties on her 1993 Chevrolet Astro be refunded.  (Vote 2-0-0)

 

c)      Deny a request by Ms. Worley that $489.52 paid in interest and penalties on her 2003 Property Taxes be refunded.

 

Ms. Florence Dees stated that Ms. Worley received incorrect information from the Property Appraisal office when she was told to not pay her bill but wait until after her appeal hearing.  Ms. Dees verified with the Property Appraisal office that Ms. Worley was given that advice.  Ms. Dees stated that her office was not negligent in this matter.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend approval of a request by Ms. Worley that $489.52 paid in interest and penalties on her 2003 property taxes by refunded.  (Vote 3-0-0)

 

d)      Deny a request by Mr. Dills that $73.05 paid in interest and penalties on his 2003 Property Taxes be refunded.

 

Ms. Florence Dees stated that Mr. Dills had not noticed that his tax check had not cleared the bank because of the busy tax season.  She stated that her office was not negligent in this matter.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend denial of a request by Mr. Dills that $73.05 paid in interest and penalties on his 2003 property taxes be refunded.  (Vote 3-0-0)

  

e)      Deny a request by Ms. Beverly Good that $468.30 paid in penalties on her 2003 Property Taxes be refunded.

 

Ms. Florence Dees stated that the Tax Commissioner’s office was not negligent in this matter and that the GIS office entered an incorrect address from the PT-61 (Real Estate Transfer Tax Declaration) form.  She referred the Committee to the PT-61 to show that the address on the form was not legible.  Ms. Beverly Good was in attendance to represent the property owners.   Commissioner Thaw stated that he could read the correct address and he then made the following motion which was seconded by Commissioner Fendig and passed unanimously.

 

Recommend approval of a request by Ms. Beverly Good that $468.30 paid in penalties on Ms. Laura Morelli’s 2003 property taxes be refunded.  (Vote 3-0-0)

 

f)        Approve the real property corrections to the 1999, 2000, 2001, 2002, and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 16, 2004 meeting.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of the real property corrections to the 1999, 2000, 2001, 2002, and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 16, 2004 meeting.  (Vote 3-0-0)

 

g)      Approve the Resolution to amend the FY 03/04 Budget.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of the Resolution to amend the FY 03/04 Budget.  (Vote 3-0-0)

 

2.      Consider awarding a contract, in the amount of $1,726,327, to Douglas Electrical & Plumbing Co. for the modification of Lift Stations 5, 14, 15, 16, 20, 33, and 34. Funding is to be provided from SPLOST IV, tier 1.

 

This item was pulled from the agenda by Chairman Bedner in order to obtain more information from staff.

 

No action was taken by the Finance Committee.

 

3.      Consider accepting the low bid of $127,665.35 from National Waterworks.  Funding is to be provided from SPLOST IV Myers Hill Road Water Project. 

 

This item was pulled from the agenda by Chairman Bedner in order to obtain more information from staff.

 

No action was taken by the Finance Committee.

 

4.      Consider awarding the companies offering the lowest price per chemical, as provided for in the attached Mosquito Control Exhibit. Funding to be provided from the Mosquito Control Operating Budget. 

 

Mr. Joe Pereles, Public Works Director, presented this item and stated that the recommendation is to award the bid to three different bidders based on the low bid by type of chemical.  Commissioner Thaw questioned whether the County was saving money by awarding the bid in this method and Mr. Pereles stated that it does result in savings.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously. 

 

Recommend awarding the companies offering the lowest price per chemical, as provided for in the attached Mosquito Control Exhibit. Funding to be provided from the Mosquito Control Operating Budget.  (Vote: 3-0-0)

 

5.      Consider

a)      accepting the $40,187.00 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the Domestic Violence Program for the Magistrate Court of Glynn County;

b)      authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval prior to grant submission and after grant approval;

c)      approving the required Cash Match of $10,222.50 and the in-kind match of $6,180.00 that is being applied for FY 04/05 under the program 0471 VOCA Grant; and

d)      authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds. 

 

Ms. Susan Greene from the Magistrate Judge’s office stated that this grant was first awarded in 1997 and that staff is asking for a continuation of the grant for FY 04/05.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously. 

 

Recommend

a)   accepting the $40,187.00 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the Domestic Violence Program for the Magistrate Court of Glynn County;

b)   authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval prior to grant submission and after grant approval;

c)   approving the required Cash Match of $10,222.50 and the in-kind match of $6,180.00 that is being applied for FY 04/05 under the program 0471 VOCA Grant; and

d)   authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds.  (Vote: 3-0-0)

 

 

6.      Consider approving the proposed FY 2004-05 grant contract with the Georgia Department of Human Resources in the amount of $310,138.00, subject to the County Attorney’s review. The purpose of the contract is to provide funding for the Glynn/Camden County Drug Court for FY 2004/05. 

 

Mr. Dick Newbern, Grants Administrator, presented this item and stated that the County had received state and federal funding for the Drug Court for four years.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously. 

 

Recommend approving the proposed FY 2004-05 grant contract with the Georgia Department of Human Resources in the amount of $310,138.00, subject to the County Attorney’s review. The purpose of the contract is to provide funding for the Glynn/Camden County Drug Court for FY 2004/05.  (Vote: 3-0-0)

 

 

7.      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.