Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 22, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig, T. Thaw

Staff:  D. Chunn, M. Doering, G. Hegstrom, P. McNicoll, R. Shell, C. Stewart

Press:  M. Permar

Others:   Marshall Davis

 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the May 25, 2004 Finance Committee Minutes.  (P. McNicoll) pages 2-5

 

b)      Deny a request by Ms. Lynn Warren Pope that $490.37 paid in interest and penalties on her 2002 Property Taxes be refunded. (F. Dees) pages 6-10

 

c)      Deny a request by Ms. Pretz that $452.02 paid in interest and penalties on her 2003 Property Taxes be refunded. (F. Dees) pages 11-13

 

d)      Deny a request by Ms. Dorothy Ryti that $10.00 paid in penalties on her 2004 Vehicle Registration be refunded. (F. Dees) pages 14-18

 

e)      Approve the real property corrections to the 2000 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their May 26, 2004 meeting.  (S. Schaeffner) pages 19-21

 

f)        Declare the unusable items listed on the attached page as surplus and approve the sale of these items in the best interest of the County.  (D. Chunn) pages 22-23

 

Item 1(d) was deferred at the request of the taxpayer.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously. 

 

Recommend approval of the Consent Agenda with the exception of item 1(d).   (Vote: 3-0-0)

 

2.      Consider awarding a contract in the amount of $392,000.00 for the Base Year Maintenance Program for Elevated Tanks to Utility Service Company, Inc, of Perry, Georgia, the lowest responsive and responsible bidder with funding to be provided by the Water & Sewer Revenue Bond, and the North Mainland Capital Fund.  (R. Shell) pages 24-26

 

Mr. Ray Shell, Utilities Manager, presented this item and stated that the Demere Rd. tank has deteriorated and the damage is visible from the street.   He also stated that the paint on that tank is lead based.  Mr. Shell informed the Committee that in a coastal environment, steel tanks need painting every seven years and the interior paint will usually last for twelve years.  Commissioner Thaw questioned where the replacement tank for the Frederica tank will be located and Mr. Shell responded that it is planned for a location behind Oglethorpe School.  Chairman Bedner asked how much the Demere tank would cost new and Mr. Shell stated that it would cost approximately $900 thousand and that a pedestal tank costs around $1 million.  Commissioner Fendig commended staff for planning for future tank maintenance.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously. 

 

Recommend awarding a contract in the amount of $392,000.00 for the Base Year Maintenance Program for Elevated Tanks to Utility Service Company, Inc, of Perry, Georgia, the lowest responsive and responsible bidder with funding to be provided by the Water & Sewer Revenue Bond, and the North Mainland Capital Fund.  (Vote: 3-0-0) 

 

3.      Review the Georgia Power letter of intent for proposed energy services at the Wastewater Treatment Plant on St. Simons Island.  (C. Stewart) pages 27-32

 

Mr. Charles Stewart, County Administrator, distributed an updated letter of intent from the Southern Company.  Commissioner Fendig asked for a cash flow impact for the project and wanted to know the future financial impact to the sewer customers.  Commissioner Thaw stated that the County should make sure that the worst that could happen is that the County pays $30 thousand.  Chairman Bedner stated that this item was for information and review only and would not go forward to the full Board of Commissioners at this time.

 

No action was taken.

 

4.      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

 

Chairman Bedner identified all items as consent items.  Item 1(d) was deferred to a later Finance Committee meeting and item 3 was for discussion only and will not go forward to the full Board.