Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, May 25, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, C. Fendig, T. Thaw
Staff: J. Bruner, E. Carter, J.
Catron, D. Chunn, M. Doering, G. Hegstrom, P. McNicoll, D. Newbern, J.
Peterson, A. Sapp, R. Shell, C. Stewart, A. Thomas
Press: M. Permar
Others: Don Hyers, Ernest Tuten
1. Consider
approval of the Consent Agenda.
a)
Approve the May 11, 2004 Finance Committee
Minutes.
b)
Deny a request by Mr. & Mrs. Arthur Lucas that $2,157.93 paid in interest
and penalties on their 2003 Property Taxes be refunded.
c) Approve
a request by Mr. Ernest Tuten that $689.81 paid in penalties and interest on
his 2002 property taxes be refunded.
Chairman Bedner removed Items
1(a) and 1(b) from the consent agenda for discussion. The following motion made by Commissioner Fendig
and seconded by Commissioner Thaw passed unanimously.
Recommend approval of the Consent Agenda item 1(a). (Vote: 3-0-0)
Chairman Bedner stated that item 1(b) was no
different than item 1(c) but the recommendations were not consistent. He stated that even though the addressing
error did not occur in the Tax Commissioner’s office, it was the fault of the
County and the taxpayer should not be penalized. Ms. Arlene Sapp, Tax Commissioner’s representative, stated that
she was sure that Ms. Florence Dees, Tax Commissioner, would agree with that. Chairman Bedner stated that when the County
makes mistakes, the County, not the taxpayer, must pay for the error. The following motion made by Commissioner
Fendig and seconded by Commissioner Thaw passed unanimously.
Recommend refunds of tax penalties and interest as requested by Mr.
& Mrs. Arthur Lucas in the amount of $2,157.93, and Mr. Ernest Tuten in the
amount of $689.81. (Vote: 3-0-0)
2.
Receive FY2004 Financial Report for the 10
months ending April 30, 2004.
Ms. Phyllis McNicoll, Finance
Director, presented the April 30, 2004 Financial Report. She stated that Local Option Sales Tax
revenue has increased over the prior year by 4.6% and most other revenues are
on target. Detention Center Federal
Boarding Fees are at only 33% of budget and as reported previously, interest
income is also under budget. Areas of
concern in the expenditure category are medical expenses for inmates at the
Detention Center and overtime for Emergency Medical Services (EMS) employees.
3.
Consider approving Alternative 3, the
Modified Pricing Based upon the DMG Maximus Study, Make the price changes
effective 2 weeks after adoption by the Commission, and direct the IT Director
to monitor the results of these price increases so that appropriate action may
be taken two years hence.”
Mr. John Catron, IT
Director explained that a cost study has been done by Maximus and that the
rates proposed by staff are much less than the rates recommended by the Maximum
study. The following motion made by
Commissioner and seconded by Commissioner passed unanimously.
Recommend approving the
following GIS fee increases to be effective 2 weeks after adoption by the Board
of Commissioners, authorize staff to advertise a fee increase public hearing to
be held on June 17, 2004, and direct the IT Director to monitor the results of
these price increases and adjust as needed in two years.
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Current
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Proposed
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Charges
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Charges
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12x18 Tax Map
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$ 1.25
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$ 2.50
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18x24 Tax Map
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2.50
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5.00
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24x36 Tax Map
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3.75
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7.50
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30x42 Tax Map
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5.00
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10.00
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8.5x11 Map
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4.00
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8.00
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11x17 Map
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4.50
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9.00
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24x36 Map
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7.00
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14.00
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36x44 Tax Map
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11.50
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23.00
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42x60 Map
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15.00
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30.00
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85x42 Large Road Map
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18.00
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30.00
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Atlas
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45.00
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55.00
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Full Set of 98 Orthos (printed)
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150.00
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150.00
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Full Set of 2003 Glynn County Orthos (digital)
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500.00
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500.00
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Subscription for Multiple Use of Web Site (per
month)
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N/A
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25.00
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Continuous On-Line Access to Database (per month)
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N/A
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50.00
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Custom Map Request – Labor Per Hour
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20.00
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40.00
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County Tax Parcel layer with Tax Digest data
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120.00
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120.00
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All other County Data Layers
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80.00
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80.00
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Materials: CD Rom
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3.00
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4.00
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Shipping (at cost materials & labor)
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N/A
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1.75-4.00
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Rush Jobs:
24 hours add
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N/A
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20%
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48 hours add
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N/A
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40%
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(Vote: 3-0-0)
4.
Consider awarding a contract to Certified
Electric, Inc., Brunswick, GA, in an amount not to Exceed $103,472.00 for the
Replacement of Fire Alarm System Project with funding to be provided by SPLOST
IV, New Courthouse Renovations project.
Mr. Don Hyers, Carter
Goble Lee, presented this item and stated that this would replace the existing
fire alarm which is currently not working.
Commissioner Thaw stated that he didn’t think the cost was out of line
even though there was only one bidder.
The following motion made by Commissioner Thaw and seconded by
Commissioner Fendig passed unanimously.
Recommend awarding
a contract to Certified Electric, Inc., Brunswick, GA, in an amount not to
Exceed $103,472.00 for the Replacement of Fire Alarm System Project with
funding to be provided by SPLOST IV, New Courthouse Renovations project. (Vote: 3-0-0)
5.
Consider awarding a contract to Copper
Construction Company, Inc., Vidalia, GA, in an amount not to Exceed $155,000.00
for Chiller & Cooling Tower Retrofit Project with funding to be provided by
SPLOST IV New Courthouse Renovations project.
Mr. Don Hyers presented
this item and said that Carter Goble and Lee spent time with the bidders to
make sure that they understood the scope of the project. Commissioner asked if they had bid identical
specs and Mr. Hyers stated that they had.
The following motion made by Commissioner Thaw and seconded by
Commissioner Fendig passed unanimously.
Recommend awarding a contract to Copper
Construction Company, Inc., Vidalia, GA, in an amount not to Exceed $155,000.00
for Chiller & Cooling Tower Retrofit Project with funding to be provided by
SPLOST IV New Courthouse Renovations project.
(Vote: 3-0-0)
6.
Consider approving 2nd year
funding support of Blueprint Brunswick in the amount of $50,000.00.
This item was removed
from the agenda by Chairman Bedner.
7.
Consider increasing the expenditure of
Greenspace Funds from the current $57,000 to $96,500, for the 65-acre Altamaha
Park tract. A total of $91,500 would be used for the actual purchase of the
65-acre parcel, and $5,000 will be used for “closing costs”, including the
costs incurred by the County Engineering Division for surveying the property.
Purchase of the property will be conducted under the supervision of the County
Attorney. (D. Newbern) pages 38-39
Mr. Dick Newbern, Grants Administrator, stated that
all Greenspace money must be obligated and under contract by June 30, 2004 or
the County will be required to return the remaining funds to the state. Mr. Newbern stated that the full purchase
price of the Altamaha Park tract can be made from Greenspace funds without
jeopardizing the federal reimbursement for that project. The following motion made by Commissioner
Thaw and seconded by Commissioner Bedner passed with a vote of 2-0. Commissioner Fendig left the meeting briefly
during the discussion and had not returned at the time of the vote.
Recommend increasing the
expenditure of Greenspace Funds from the current $57,000 to $96,500, for the
65-acre Altamaha Park tract. A total of $91,500 would be used for the actual
purchase of the 65-acre parcel, and $5,000 will be used for closing costs,
including the costs incurred by the County Engineering Division for surveying
the property. Purchase of the property will be conducted under the supervision
of the County Attorney. (Vote: 2-0-0)
8.
Consider approving a
contract with FLETC for Fire and Medical Response Services subject to approval
of the County Attorney. (A. Thomas)
pages 40-44
Chief Al Thomas, Fire Chief, presented this item and
Mr. Jerry Hegstrom, Assistant County Attorney, discussed the contract with
FLETC for fire protection and EMS response.
Mr. Hegstrom recommended that they approve the contract subject to approval
of the County Attorney. The following
motion made by Commissioner Thaw and seconded by Commissioner Fendig passed
unanimously.
Recommend approving a
contract with FLETC for Fire and Medical Response Services subject to approval
of the County Attorney. (Vote: 3-0-0)
9. Consider
authorizing approving fees to be set for Erosion and Sedimentation Control
Ordinance and authorize staff to advertise Public Hearing on June 17,
2004. (J. Peterson) pages 45-47
Mr. John Peterson, Community Development Director,
stated that legislation had been passed by the state which required that all
local issuing authorities update their Soil Erosion and Sedimentation Control
Ordinances for adoption by July 1, 2004.
The legislation requires that a fee of $80 per acre be assessed for land
disturbing activity. He said that if
there is no local issuing authority, the state would receive the full $80 fee
but if there is a local issuing authority, such as the County, one-half of the
fee will be sent to the state and on-half would be sent to the local issuing
authority. The following motion made by
Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.
Recommend approval of the
proposed Land Disturbing Activity Permit application and review fee of $50, the
$40 per acre fee for inspection, enforcement, and project close-out, and a $25
voluntary educational fee requested by the Satilla River Soil & Water
Conservation District, and authorize staff to advertise a fee increase Public
Hearing to be held on June 17, 2004.
(Vote: 3-0-0)
10. Consider
rejecting all bids for San Storage of Network Device. (J. Catron) pages 48-49
Mr. John Catron, IT Director, stated that there was
only one responsive proposer for the SAN equipment and that the scope of the
project has now changed significantly.
He recommended rejecting the bid and stated that it would be in the best
interest of the county to purchase the items from the statewide contract. The following motion made by Commissioner
Fendig and seconded by Commissioner Thaw passed unanimously.
Recommend rejecting all
proposals received for the Secure Area Network (SAN) Solution and authorize the
purchase of the components from the Georgia State Wide Contract with funding to
be provided from the Information Technology Department’s Capital Budget. (Vote: 3-0-0)
11. Request
that Chairman Bedner identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Chairman Bedner identified all items except
#6 as consent agenda items. Item #6 was
removed from this agenda.