Finance
Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, May 11, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, C. Fendig, T. Thaw
Staff: D. Chunn, M. Doering, G.
Hegstrom, P. McNicoll, D. Newbern, C. Segers, C. Stewart, S. Trautz
Press: M. Permar
Others: Marshall Davis, Fred Freyer, Meredith Lipson, Wade Sansbury
A motion made by Chairman
Bedner to add an item to the end of the agenda was seconded by Commissioner
Thaw and passed with a vote of 2-0-0.
Commissioner Fendig had not yet arrived at the meeting.
1. Consider
approval of
the Consent Agenda.
a)
Approve the April 27, 2004 Finance Committee
Minutes.
b)
Deny a request by Mr. & Mrs. Arthur Lucas that $2,157.93 paid in interest
and penalties on their 2003 Property Taxes be refunded.
c)
Deny a request by Ms. Viola Fuller that $10.00 paid in
penalties on her 2004 Vehicle Ad Valorem taxes be refunded.
d)
Deny a request by Mr. & Mrs. Richard Comely that
$198.70 paid in interest and penalties on their 2002 Property Taxes be
refunded.
e)
Approve the real property corrections to the 2002 and
2003 Digests as recommended by the Board of Assessors and/or the Chief
Appraiser at their April 21, 2004 meeting.
Assistant County
Attorney, Jerry Hegstrom, requested that item 1(b) be deferred until a
representative from the Tax Commissioner’s Office was available for
discussion. The following motion made
by Commissioner Thaw and seconded by Commissioner Bedner passed
unanimously. Commissioner Fendig had
not yet arrived at the meeting.
Recommend approval of the Consent Agenda with the exception of item
1(b). (Vote: 2-0-0)
2.
Receive FY2003 Comprehensive Annual
Financial Report.
Ms.
Meredith Lipson and Mr. Wade Sansbury, auditors from Mauldin & Jenkins,
CPAs, presented the FY2003 CAFR to the Committee. Ms. Lipson stated that the implementation of GASB 34 resulted in
tremendous changes in the financial statements. She advised the Committee of the new reports, schedules and notes
in the CAFR and gave a short summary of the financial statements. Chairman Bedner thanked her for her
presentation and requested that a representative from Mauldin & Jenkins be
present at the Commission to present the report. Commissoner Fendig questioned the collateralization of Probate
Court deposits and Mr. Sansbury explained that significant improvements had
been made but there was a problem with one bank that had not provided
securities at June 30, 2003.
3.
Consider approving the agreement with the
Southeast Georgia Health System to receive a 30% discount for services provided
to the persons in Glynn County custody with the provision that the County makes
payment within 60 days of the date of the invoice for the period of April 30,
2004 through September 30, 2004, and authorize the Chairman to sign the
agreement.
After a brief discussion
the following motion made by Commissioner Thaw and seconded by Commissioner
Fendig passed unanimously.
Recommend approving the
agreement with the Southeast Georgia Health System to receive a 30% discount
for services provided to the persons in Glynn County custody with the provision
that the County makes payment within 60 days of the date of the invoice for the
period of April 30, 2004 through September 30, 2004, and authorize the Chairman
to sign the agreement. (Vote: 3-0-0)
4.
Consider accepting the $59,850 federal grant
from the Georgia Emergency Management Agency for terrorism response equipment
for the Police Department; authorizing the Chairman to execute appropriate
grant award documents, subject to the review of the County Attorney; and
authorizing the Police Department to proceed with procuring the funded
equipment and materials subject to the conditions of the grant contract.
Police Chief Matt Doering
stated that this grant would provide equipment for twenty officers but due to
timing issues, he would not receive the equipment prior to the G8 Summit. The following motion made by Commissioner
Fendig and seconded by Commissioner Thaw passed unanimously.
Recommend accepting the
$59,850 federal grant from the Georgia Emergency Management Agency for
terrorism response equipment for the Police Department; authorizing the
Chairman to execute appropriate grant award documents, subject to the review of
the County Attorney; and authorizing the Police Department to proceed with
procuring the funded equipment and materials subject to the conditions of the
grant contract. (Vote: 3-0-0)
5.
Consider issuing Change Order #1 to E &
D Coatings contract in the amount of $92,543.00 to provide all work associated
with E & D Coatings with alternate no. one as well as various value
engineering changes to the base bid as stated in E & D Coatings proposal
dated April 30, 2004.
Mr. Marshall Davis, Carter
Goble Lee, explained that funding was not adequate to award the original
complete bid package and that the State had advised the County to award the
base bid and then negotiate the garage task.
The State allowed a 20% addition to the base award for the garage. Commissioner Fendig questioned if this
change order would take care of the basic needs of the garage and Mr. Davis
stated that it would. The following
motion made by Commissioner Thaw and seconded by Commissioner Fendig passed
unanimously.
Recommend
issuing Change Order #1 to E & D Coatings contract in the amount of
$92,543.00 to provide all work associated with E & D Coatings with
alternate no. one as well as various value engineering changes to the base bid
as stated in E & D Coatings proposal dated April 30, 2004. (Vote: 3-0-0)
6.
Consider authorizing the
Community Development Director to submit the 5303 Funds grant application with
Georgia’s DOT to secure transit planning funds to support the BATS Unified
Planning Work Program and adopt the attached resolution to that effect.
Ms. Carolyn Segers,
Transportation Planner, presented this item and the following motion made by
Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.
Recommend authorizing the
Community Development Director to submit the 5303 Funds grant application with
Georgia’s DOT to secure transit planning funds to support the BATS Unified
Planning Work Program and adopt the attached resolution to that effect. (Vote: 3-0-0)
7.
Receive a report from John Witherspoon,
Southland Waste Services, concerning a request for payment.
Mr. Witherspoon did not
attend the meeting and this item was deferred to a future meeting.
8.
County
Greenspace Fund item which was added by vote at the beginning of this meeting.
Mr. Dick Newbern, Grants Administrator, presented a
request that approximately $260,000 in Greenspace funds be used toward the
purchase of the South Harrington Historic School site, subject to concurrence
of the Greenspace Committee. He stated
that the property closing is scheduled for May 28, 2004. He stated that the funding was requested by
the St. Simons Land Trust. As discussed
in previous meetings, the Greenspace funds must be used by June 30, 2004, or
the County will be required to return the remaining funds to the State. After discussion, the following motion made
by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.
Recommend
to the Board of Commissioners that the remaining unobligated balance in the
County Greenspace Fund be allocated toward the purchase of the 13-acre open
space site at the South Harrington Historic School, subject to the concurrence
of the Greenspace Committee. The total
unobligated balance is approximately $260,000.
Such expenditure of funds and deed conveyance will be in accordance with
state Greenspace requirements and subject to the review of the County
Attorney. (Vote: 3-0-0)
9.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Bedner identified all items except item 2 as Consent Agenda
items. Item 2 will be presented to the
full Board for discussion.