Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Monday, April 6, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, J. Chapman, C. Fendig

                        Commissioners:  T. Thaw

Staff:  G. Moore, P. McNicoll, B. Rowell,  And C. Stewart 

Press:  M. Permar

Others:   Rick Brown, Mr. & Mrs. Erbes, Kim Gollin, Don Hiers

 

1.      Consider approval of the Consent Agenda.

 

a)   Approve the March 23, 2004 Finance Committee Minutes. 

 

b)      Deny a request by Ms. Rosyln Rensch Erbes that $202.03 paid in interest and penalties on her 2003 Property Taxes be refunded.

 

c)      Approve the real and personal property corrections to the 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their March 24, 2004 meeting. 

 

Commissioner Fendig requested that item 1(b) be pulled for discussion.  The following motion made by Commissioner Fendig and seconded by Commissioner Chapman passed unanimously. 

 

Recommend approval of the Consent Agenda items 1(a) and 1(c).  (Vote: 3-0-0)

 

Chairman Bedner then recognized Ms. Roslyn Rensch Erbes who stated that there was confusion concerning the payment of her tax bills.  Chairman Bedner asked that the Tax Commissioner review the complaint and determine her final position and then call Ms. Erbes and explain it to her.  This item was then deferred to the next Finance Committee meeting.  Chairman Bedner told Ms. Erbes that it was not necessary for her to come to that meeting.

 

2.      Consider accepting the bid of Hodges, Harbin, Newberry & Tribble in the amount of $60,000.00 to provide all services required in RFP No. 00447, with the exception of task 8, which is Construction Inspection.  (Construction Inspection is a $16,400.00 bid item that will be provided by Carter Goble Lee.) 

 

Mr. Don Hyers, Carter Goble Lee, recommended that the board award the bid to the high score bidder as determined by the evaluation team.  The following motion made by Commissioner Chapman and seconded by Commissioner Fendig passed unanimously. 

 

Recommend accepting the bid of Hodges, Harbin, Newberry & Tribble in the amount of $60,000.00 to provide all services required in RFP No. 00447, with the exception of task 8, which is Construction Inspection.  (Construction Inspection is a $16,400.00 bid item that will be provided by Carter Goble Lee.)  (Vote: 3-0-0)

 

3.      Consider awarding an additional year of audit services to Mauldin & Jenkins, CPAs, Macon, Georgia, to conduct the annual County audit at a cost of $60,000 with funding to be provided in the FY 04-05 budgets of funds receiving audit services and authorize the Chairman to sign the audit engagement letter. 

 

Ms. Phyllis McNicoll, Finance Director, presented this item and after a brief discussion the following motion made by Commissioner Chapman and seconded by Commissioner Fendig passed unanimously. 

 

Recommend awarding an additional year of audit services to Mauldin & Jenkins, CPAs, Macon, Georgia, to conduct the annual County audit at a cost of $60,000 with funding to be provided in the FY 04-05 budgets of funds receiving audit services and authorize the Chairman to sign the audit engagement letter.  (Vote 3-0-0)

 

4.      Consider accepting the additional services fees in the amount of $28,125.00 to provide the same schematic level services as required in the original contract for incorporating the similar program already defined but impose it within and around the Old Red Brick Casino, including upgrades to the existing Library, Theater and site areas. 

 

Mr. Don Hyers presented this item and stated that the new concept would give the County the opportunity to restore the Old Casino Building.  Chairman Bedner questioned whether there were any structural deficiencies in the old engineering survey and Mr. Hyers responded that the only ones noted were under the sidewalk.  Chairman Bedner stated that this will improve the Old Casino and also provide additional meeting space.  After further discussion in which both Commissioner Chapman and Commissioner Fendig voiced their approval of the concept, the following motion made by Commissioner Chapman and seconded by Commissioner Fendig passed unanimously. 

 

Recommend accepting the additional services fees in the amount of $28,125.00 to provide the same schematic level services as required in the original contract for incorporating the similar program already defined but impose it within and around the Old Red Brick Casino, including upgrades to the existing Library, Theater and site areas.   (Vote 3-0-0)

 

5.      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Bedner identified all items except Item #4 as consent items.