Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Monday, March 23, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, J. Chapman, C. Fendig
Staff: E. Carter, D. Chunn, F. Dees,
J. Hegstrom, V. Mincey, J. Peterson, P. McNicoll, B. Rowell, Jamie Sanders,
Jeanette Sanders, S. Schaeffner, C. Stewart
Press: M. Permar
Others: John Burek, Marshall Davis, Fred McGinty, Tom Metz, and Alan Tucker
1. Consider
approval of the Consent Agenda.
a)
Approve the Approve the March 9, 2004 Finance
Committee Minutes.
b)
Deny a request by Dr. Charles L. Panayides that
$65,048.00 paid in taxes on his 1999, 2000, and 2001 Personal Property Taxes be
refunded.
c)
Deny a request by Ms. Echeverria that $152.76
paid in late penalties and interest on her 2004 Ad Valorem Taxes be refunded.
d)
Approve
the real and personal property corrections to the 2000, 2001, 2002 and 2003
Digests as recommended by the Board of Assessors and/or the Chief Appraiser at
their March 10, 2004 meeting.
e)
Approve
the GEFA funding resolution for the State Route 99 water and sewer project loan
application.
Item 1b was pulled for
discussion and the following motion made by Commissioner Chapman
and seconded by Commissioner Bedner
passed. Commissioner Fendig had not yet
arrived.
Recommend approval of the Consent Agenda with the exception of item
1(b). (Vote: 2-0-0)
Ms. Florence Dees, Tax Commissioner, and Ms. Jamie Sanders, Personal
Property Appraiser, presented item 1(b).
Ms. Sanders stated that the property did not qualify as a commercial
airplane and is therefore classified as personal property. Ms. Dees informed the Committee that the
property taxes were not paid by the due date and was on its way to be sold when
the property owner paid the taxes. Mr.
Alan Tucker, attorney for the property
owner, introduced Mr. John Burek, General Mediterranian Aviation, who said that
the property is a commercial aircraft , was in Glynn County for maintenance and
will now be disassembled. Chairman
Bedner stated that according to the County Attorney’s Office, this matter will
be settled by the Courts. The following
motion made by Commissioner Chapman and seconded by Commissioner Bedner
passed. Commissioner Fendig had not yet
arrived.
Recommend denial of a request by
Dr. Charles L. Panayides that $65,048.00 paid in taxes on his 1999, 2000, and
2001 Personal Property Taxes be refunded.
(Vote: 2-0-0)
2.
Consider approving the attached vehicle selection and
replacement matrix.
After a brief discussion concerning the matrix
Chairman Bedner and Commissioner Chapman stated that the replacement schedule
based on mileage would be at the Administrator’s discretion. The following motion made
by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously.
Recommend approving
the attached vehicle selection and replacement matrix. (Vote: 3-0-0)
3.
Discuss Sidney Lanier Bridge Lighting.
Mr. Charles Stewart, County
Administrator, informed the Committee that the Ga DOT contract had a 50 year
term and that the City has stated that they will not sign the agreement because
of that. He stated this is a standard
DOT contract and that the I-95 exit lighting contracts have the same term. DOT will invest approximately $400 thousand
in the lighting fixtures will be installed by August of this year. Currently there are only safety lights on
the bridge. The following motion made by Commissioner Bedner and seconded by
Commissioner Fendig passed with Commissioner Chapman voting against the
motion.
Recommend entering into an agreement with the Georgia Department of
Transportation as requested by staff, subject to review by the County Attorney,
for lighting of the Sidney Lanier Bridge and invite the City to participate in
the cost of the lighting. (Vote 2-1-0)
4.
Consider awarding the bids for the
County’s Property and Casualty insurance to McGinty-Gordon and Associates as
outlined for the period April 1, 2004 through March 31, 2005 with one option
year as follows:
a) Property Insurance – 1st layer ($5 million)
to Discover Re at an annual premium of $211,957.20 + $21,195.70 for TRIA
coverage.
b) Property Insurance – 2nd layer ($30 million)
to Axis Specialty at an annual premium of $90,480 + $5,428 for TRIA coverage.
c) Property Insurance – 3rd layer ($55,690,110)
to Landmark American at an annual premium of $67,600 + $1,950 for TRIA
coverage.
d) Liability Insurance – ($1 million per
occurrence/aggregate) to Princeton Excess & Surplus Lines at an annual
premium of $228,943.52 + $5,410.08 for TRIA coverage.
e) Worker’s Compensation Excess Insurance – to
Safety National at an estimated premium of $60,666 with a $300,000 deductible
per occurrence.
f) Aviation Insurance – to Old Republic in the
amount of $14,000; Inland Marine Insurance to Westfield Company in the amount
of $5,143 and Boiler/Machinery Insurance to Hartford Insurance in the amount of
$4,699
g) Flood Insurance for $5 million in excess of
$5 million with an annual premium of $41,600.
for
a total of $759,072.50 with funding for the property, liability and other
insurance premiums of $698,406.50 from the County Insurance Fund and funding
for the Worker’s Compensation Excess insurance of $60,666 from the Employee
Benefit Fund.
Ms. Jeanette Sanders, Risk Manager, presented a
revised insurance proposal and after discussion by Ms. Sanders and Mr. Fred
McGinty, McGinty-Gordon insurance broker, the following motion made by
Commissioner and seconded by Commissioner passed unanimously.
Recommend awarding the bids for the County’s Property and Casualty
insurance to McGinty-Gordon and Associates as outlined for the period April 1,
2004 through March 31, 2005 with one option year as follows:
a)
Property
Insurance – 1st layer ($5 million) to Discover Re at an annual premium of
$211,957.20 + $21,195.70 for TRIA coverage. (includes 1st layer of
flood insurance at $5 million)
b) Flood Insurance – 2nd layer ($5
million in excess of $5 million) to Great American at an annual premium of
$41,600.
c)
Property
Insurance – 2nd layer ($30 million) to Axis Specialty at an annual premium of
$90,480 + $5,428.80 for TRIA coverage. (includes 3rd layer of flood
insurance at $5 million)
d) Property Insurance – 3rd layer ($55,690,110)
to Landmark American at an annual premium of $67,600 + $1,950 for TRIA
coverage.
d) Liability Insurance – ($1 million per
occurrence/aggregate) to Princeton Excess & Surplus Lines at an annual
premium of $228,943.52 + $5,410.08 for TRIA coverage.
e) Worker’s Compensation Excess Insurance – to
Safety National at an estimated premium of $57,001 with a $300,000 deductible
per occurrence.
f) Aviation Insurance – to Old Republic in the
amount of $14,000; Inland Marine Insurance to Westfield Company in the amount
of $5,143 and Boiler/Machinery Insurance to Hartford Insurance in the amount of
$4,699
for a total of $755,408.30 with funding for the property, liability and
other insurance premiums of $698,407.30 from the County Insurance Fund and
funding for the Worker’s Compensation Excess insurance of $57,001 from the Employee
Benefit Fund. (Vote: 3-0-0)
5.
Consider accepting accept the Board of Health proposal to provide Glynn
County with additional funds in the amount of $80,272.00 for adding the
following items to McKnight Construction Co. contract:
a)
Data and Telephone wiring system - $48,260.00
b)
Folding partitions at break room - $13,474.00
c)
Outdoor site lighting - $13,500.00
d)
Entrance matting - $1,500.00
e)
Screen wall at patio - $3,538.00
Total $80,272.00
Mr. Marshall Davis, Carter Goble Lee representative,
presented this item and the following motion made by Commissioner Fendig and
seconded by Commissioner Chapman passed unanimously.
Recommend accepting accept the Board of Health proposal to provide Glynn
County with additional funds in the amount of $80,272.00 for adding the
following items to McKnight Construction Co. contract:
a) Data and Telephone wiring system - $48,260.00
b) Folding partitions at break room - $13,474.00
c) Outdoor site lighting - $13,500.00
d) Entrance matting - $1,500.00
e) Screen wall at patio - $3,538.00
Total $80,272.00
(Vote 3-0-0)
6.
Receive a report from Building Official
Ellis Carter and Human Resources Director Becky Rowell and on the recent
Americans with Disabilities Act Compliance audit.
Ms.
Becky Rowell, HR Director, gave a brief background of the audit and Mr. Ellis
Carter discussed the review by the Federal Compliance officials. They stated that a settlement document would
be sent for review and comments by the County Attorney and County Administrator. The Board of Commissioners will be updated
as more information is received.
7.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Commissioner
Bedner identified all items as consent items except #3.