Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Monday, January 27, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig

Staff:  J. Bruner, J.Catron, D. Chunn, B. Dimeo, M. Doering, J. Hegstrom, T. Kline, P. McNicoll, Y. Phillips, B. Rogers, S. Schaeffner, R. Shell 

Press: 

Others:   Dominic Curry

 

 

1.         Consider approval of the Consent Agenda.

 

a)      Approve the December 8, 2003 Finance Committee Meeting Minutes.  

 

b)      Deny a request by Mr. and Mrs. Philip Craig that $54.18 paid in interest on their 2002 Property Taxes be refunded.

 

c)      Approve the real & personal property correction to the 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their December 3, 2003 meeting. 

 

d)      Approve the real & personal property correction to the 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their December 15, 2003 meeting. 

 

e)      Approve the real property correction to the 1999, 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their January 7, 2004 meeting. 

 

f)        Approve to carry forward the Tax Commissioner’s FY03 Clerk of Court Costs Budget of $22,711 to FY 04. 

 

g)      Approve the Resolution to amend the FY 03/04 Budget. 

 

The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote:  2-0-0)

 

2.                  Consider authorizing the Tax Commissioner’s Office to utilize Internet Motor Vehicle Renewals with the following expenses:

a)      One time set up fee         $495.00

b)      Monthly Charge                    20.00

c)      Per Transaction fee                0.20                                   

 

Mr. John Catron, Information Technology Director, stated that the $20.00 monthly charge will be paid by the County if this process is approved.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend authorizing the Tax Commissioner’s Office to utilize Internet Motor Vehicle Renewals with the following expenses subject to review of the contract by the County Attorney:

                        a)  One time set up fee  $495.00

                        b)  Monthly Charge              20.00

                        c)  Per Transaction fee         0.20     (Vote: 2-0-0)

                                                                                                  

3.                  Consider approving the marketing plan as submitted by RCC Consultants and authorizing RCC Consultants to negotiate lease agreements for the use of county properties.  These agreements will be presented to the Board of Commissioners for approval. RCC is to manage the approved agreements on terms as stated in the contract between the Board of Commissioners and RCC. 

 

Mr. John Catron introduced Mr. Dominic Curry, RCC Consultants, to speak on this item.  Mr. Curry stated that this marketing plan relates to communication locations and there are currently six sites that belong to the County.  Commissioner Fendig stated that there will be a rush of vendors interested in antenna sites because of the G8 Summit and that the County needs to stay competitive.  Mr. Curry stated that there had been a lot of interest in the County’s sites and that RCC is prepared to move forward very quickly.  Chairman Bedner stated that the County needs to compete on a market driven basis and use the County’s current towers.  Mr. Curry stated that they are recommending a monopole at one of the existing water tower sites.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving the marketing plan as submitted by RCC Consultants and authorizing RCC Consultants to negotiate lease agreements for the use of county properties as telecommunications sites.  These agreements will be presented to the Board of Commissioners for approval. RCC is to manage the approved agreements with the telecommunication companies on terms as stated in the contract between the Board of Commissioners and RCC.   (Vote: 2-0-0)

 

4.                  Consider approving a contract modification in the amount not to exceed $8,300 to Purchase Order S000409 for continued services related to implementation of NPDES Phase II by INTEGRATED Science & Engineering. 

 

Mr. Jim Bruner, County Engineer, presented this item and stated that the source of funding for the additional work is the grants already received or the one $25,000 grant which has been applied for.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving a contract modification in the amount not to exceed $8,300 to Purchase Order S000409 for continued services related to implementation of NPDES Phase II by INTEGRATED Science & Engineering.   (Vote: 3-0-0)

 

5.                  Consider approving PAWS Project Change Order #2 (City Lift Station) in the amount of $7,474 and Change Order #3 (final quantity adjusting) in the amount of $109,489.00 to Southern Champion and assess Southern Champion with $45,000.00 in liquidated damages. 

 

Mr. Ray Shell, Utilities Manager, stated that Change Order #2 resulted from a change in the original specifications for the City’s lift station as required by the City.  Change Order #3 was the normal close-out change order for a unit price contract.  Mr. Shell stated that the water is functional and that the sewer will be functional after chemical feeding is begun.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving PAWS Project Change Order #2 (City Lift Station) in the amount of $7,474 and Change Order #3 (final quantity adjusting) in the amount of $109,489.00 to Southern Champion and assess Southern Champion with $45,000.00 in liquidated damages.  (Vote: 2-0-0)

 

6.                  Consider approving the 2004 Performance Partnership Agreement with the Georgia Emergency Management Agency, and authorize the Glynn County EMA Director and the Glynn County Board of Commissioner’s Chairman to sign all applicable Performance Partnership Agreement documents. 

 

Police Chief Matt Doering introduced this item and the following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving the 2004 Performance Partnership Agreement with the Georgia Emergency Management Agency, and authorize the Glynn County EMA Director and the Glynn County Board of Commissioner’s Chairman to sign all applicable Performance Partnership Agreement documents.  (Vote: 2-0-0)

 

7.                  Receive Finance Committee Meeting Schedule for 2004. 

 

8.                  Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.