Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, September 24, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: F. Tullos, M. Bedner, and J. Chapman

Staff:  W. Davis, M. Eckert, J. Hegstrom, J. Magnant, P. McNicoll, J. Nealson, D. Newbern, B. Rogers, S. Schaeffner, R. Shell

Press:   M. Permar

Others:  

 

1) Consider approval of the Consent Agenda.

a)      Approve the September 10, 2002 Finance Committee Meeting Minutes. 

b)      Approve the real property corrections to the 2002 digest as recommended by the Board of Assessors and/or the Chief Appraiser at their September 4, 2002 meeting.  

c)      Approve the $15,000 budgeted for the Training Tower in the FY02 Fire Fund Budget be carried forward to FY 03 Fire Fund Budget. 

 

 

The following motion made by Commissioner Chapman and seconded by Commissioner Tullos passed unanimously.  Commissioner Bedner had not yet arrived at the meeting.

Recommend approval of the Consent Agenda.  (Vote:   2-0-0)

2) Consider accepting the $31,000 federal grant from the Georgia Emergency Management Agency (GEMA) for the purpose of funding a Pre-Disaster Mitigation plan for Glynn County, with the understanding that the County will provide a $10,300 in-kind match. 

 

Commissioner Tullos questioned how long staff had known of the State deadline for submission of the Pre-Disaster Mitigation plan.  Mr. Dick Newbern, Grants Administrator, responded that staff became aware of the requirement early in the Summer of 2002.  Commissioner Tullos asked Mr. Mark Eckert, County Administrator, if he had any problems with providing the in-kind match of $10,300.  Mr. Eckert stated that staff time spent on the project would cover the in-kind match requirements.  After further discussion concerning a possible contract with the CGRDC, the following motion made by Commissioner Chapman and seconded by Commissioner Tullos passed unanimously.

Recommend accepting the $31,000 federal grant from the Georgia Emergency Management Agency (GEMA) for the purpose of funding a Pre-Disaster Mitigation plan for Glynn County, with the understanding that the County will provide a $10,300 in-kind match.  (Vote:  2-0-0)

 

3) Consider accepting the two (2) $5,000 Legislative Assistance Grants from the Georgia Department of Community Affairs for the purpose of furnishing outdoor lighting at the new Animal Control facility, and the Chairman is authorized to execute the grant documents. 

 

After discussion concerning the need for additional lighting at the Animal Control Facility, Mr. Eckert requested that this item be deferred until the next Finance Committee meeting so that he could obtain additional information.  Commissioner Tullos agreed and no action was taken by the Committee.

Commissioner Bedner arrived at the meeting at this time.

4) Consider authorizing the transfer of the GIS Analyst position to GIS from the Engineering Division of the Community Development Department and allow the position to manage the IAP project and act as liaison to all departments.

 

Ms. Jackie Magnant, GIS Director, explained that the position in question was on loan to the GIS Department from the Engineering Division of Community Development.  The collection of Right of Way information will be starting soon and this position will be managing that project.  Mr. Jim Bruner, County Engineer, has agreed that since the Right of Way project affects several departments, the position should be permanently assigned to the GIS Department.  Commissioner Tullos questioned whether this was a permanent position and if there would be any changes in compensation.  Mr. Eckert stated that the position is permanent and the pay rate will be the same.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing the transfer of a GIS Analyst I position to GIS from the Engineering Division of the Community Development Department and allow the position to manage the IAP project and act as liaison to all departments.  (Vote:  3-0-0)

 

5) Consider awarding the bid for the Van Mounted TV Inspection System to Cues, Inc., of Orlando, Florida, the lowest responsive bidder, in the amount of $87,400 with funding to be provided by the Water & Sewer Capital budget.

 

After questioning from Commissioner Chapman, Mr. Eckert stated that the system would be operated mostly at night by two employees.  Mr. Ray Shell, Utilities Manager, stated that Azurix will also be using the equipment.  Commissioner Tullos stated that the equipment would probably pay for itself prior to completion of televising the whole system, since staff would otherwise be required to contract out the work.  Commissioner Bedner stated that staff need to plan for down time and consider contracting it out to neighboring counties.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend awarding the bid for the Van Mounted TV Inspection System to Cues, Inc., of Orlando, Florida, the lowest responsive bidder, in the amount of $87,400 with funding to be provided by the Water & Sewer Capital budget.  (Vote: 3-0-0)

 

6) Consider approving the assignment of the contract for the Utility Office Renovation from Whaley Construction to Pitts Company. 

 

Mr. Jerry Hegstrom, Assistant County Attorney, explained that Whaley Construction, the contractor for the project, is unable to meet the obligations of contract and has arranged for W. G. Pitts Company to accept an assignment of the full contract at the price bid by Whaley.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend approving the assignment of the contract for the Utility Office Renovation from Whaley Construction to Pitts Company.  (Vote: 3-0-0)

 

7) Consider adopting St. Simons Farmers’ Market revenues and services as shown in Alternative #3 with rates to become effective January 1, 2003.

 

Mr. Jerry Hegstrom requested that this item be deferred due to issues regarding FAA concerns.  After discussion Commissioner Tullos agreed and no action was taken by the Committee.

 

8)  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items 1(a), 1(b), 1(c), 2, 4, 5, and 6 as consent items.  Item 3 was deferred for two weeks and item 7 was deferred indefinitely.