Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, July 9, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: F. Tullos and M. Bedner

Staff:  M. Eckert, R. Guarracino, G. Hegstrom, P. McNicoll, J. Nazzrie, D. Newbern, J. Pereles, R. Pittman, S. Schaeffner

Press:  M. Permar

Others: Velman Allen, Marsha Smith

 

1)            Consider approval of the Consent Agenda.

a)      Approve the June 25, 2002 Finance Committee Meeting Minutes.

b)      Deny a request from Ms. Phyllis Lewis that $10.00 paid in tax and tag penalties on her tag registration be refunded.  - Deferred from the June 25, 2002 Finance Committee Meeting.

c)      Approve the real property corrections to the 2001 digest as recommended by the Board of Assessors and/or the Chief Appraiser at their June 27, 2002 meeting. 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approval of the Consent Agenda.  (Vote: 2-0-0)

2)      Consider that the bids received on May 28, 2002, for the replacement of the existing liquid cooled chiller at the W. Harold Pate Courthouse Annex Building be accepted, and that:

1)      the low bid of $66,700.00 by York International Corporation be accepted and the contract awarded subject to their acceptance; and

2)      In the alternative, if the apparent low bidder should for any reason decline to proceed, the next low bid of Y-Delta at $73,500.00 be accepted and the contract awarded to Y-Delta. 

 

Mr. Gerard Hegstrom, Assistant County Attorney, stated that the purpose of the item was to make sure that the County could make an adequate collection appeal on the bid bond.  Mr. Ralph Guarracino, Purchasing Agent, and Mr. Mark Eckert, County Administrator, discussed the background of the item.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend that the bids received on May 28, 2002, for the replacement of the existing liquid cooled chiller at the W. Harold Pate Courthouse Annex Building be accepted, and that:

1)      the low bid of $66,700.00 by York International Corporation be accepted and the contract awarded subject to their acceptance; and

2)      In the alternative, if the apparent low bidder should for any reason decline to proceed, the next low bid of Y-Delta at $73,500.00 be accepted and the contract awarded to Y-Delta.  (Vote: 2-0-0)

 

 

3)            Consider accepting Altec Industry’s bid of $55,744.00, as the lowest responsive bidder, and to issue them a purchase order for the acquisition of the Hydraulic Aerial Device with funding to be provided from the FY02 general fund traffic safety budget. 

 

Mr. Joe Pereles, Public Works Director, stated that this item was budgeted in FY02 and the funds would be carried forward to the current fiscal year.  Commissioner Bedner questioned the age of the current equipment and Mr. Pereles stated that it was only six (6) years old but is unsafe and that it is not economically repairable.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend accepting Altec Industry’s bid of $55,744.00, as the lowest responsive bidder, and to issue them a purchase order for the acquisition of the Hydraulic Aerial Device with funding to be provided from the FY02 general fund traffic safety budget.  (Vote: 2-0-0) 

 

4)            Consider awarding the bid to the companies offering the lowest unit price per chemical as provided for in the Mosquito Control bid tabulation with funding, not to exceed $ 177,988 as recommended in FY 02/03 budget, to be provided by the FY 02/03 Mosquito Control Program Operating Budget.

 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend awarding the bid to the companies offering the lowest unit price per chemical as provided for in the Mosquito Control bid tabulation with funding, not to exceed $ 177,988 as recommended in FY 02/03 budget, to be provided by the FY02/03 Mosquito Control Program Operating Budget. (Vote: 2-0-0)

 

5)            Consider authorizing the submittal of an $115,338 grant application to the U.S. Department of Justice Local Law Enforcement Block Grant program.  The application is to benefit the Police Department, which will provide $12,815.33 in local dollars as match.  The Chairman is authorized to sign the grant application, and the grant award documentation when the grant is awarded. 

 

Mr. Dick Newbern, Grants Administrator, distributed a list of equipment that will be purchased with this grant if approved.  After a brief discussion, the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend authorizing the submittal of an $115,338 grant application to the U.S. Department of Justice Local Law Enforcement Block Grant program.  The application is to benefit the Police Department, which will provide a match of $12,815.33 in local dollars from the Police Seizure Fund.  The Chairman is authorized to sign the grant application, and the grant award documentation when the grant is awarded. (Vote: 2-0-0)  

 

6)            Consider accepting the $113,600 lead-based grant from Georgia DCA to assist with implementation of the CHIP Program.  The Chairman is authorized to execute the grant documents and return them to Georgia DCA. 

 

Mr. Dick Newbern presented this item.  Commissioner Bedner questioned how the elderly would access the funds and Mr. Newbern stated that they would apply through the Southeast Georgia Community Development Corporation (CDC).  The CDC is performing general administration of the CHIP Program.  After further discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend accepting the $113,600 lead-based grant from Georgia DCA to assist with implementation of the CHIP Program.  The Chairman is authorized to execute the grant documents and return them to Georgia DCA.  (Vote: 2-0-0)

 

7)            Consider approving the $72,000 Grant Agreement with the Georgia Department of Natural Resources for year four (4) funding to support the local Scrap Tire Enforcement and Education Program, adopt the Resolution in support of the Program, and authorize the Chairman to sign the Agreement and Resolution. 

 

Mr. Dick Newbern presented this item and stated that there are no changes in this grant from last year.  He stated that the grant funds two code enforcement employees and the County funds the benefits, training and operating expenses for those employees.  A portion of the Keep Brunswick Golden Isles Beautiful (KBGIB) secretary is also funded by this grant.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approving the $72,000 Grant Agreement with the Georgia Department of Natural Resources for year four (4) funding to support the local Scrap Tire Enforcement and Education Program, adopt the Resolution in support of the Program, and authorize the Chairman to sign the Agreement and Resolution.  (Vote: 2-0-0)

 

8)            Consider amending the CHIP Policies and Procedures and the Southeast Georgia CDC Project Delivery, Sub-recipient contract to reflect the new lead paint hazard requirements and updates in project delivery fees.  Such amendments will be those changes listed above. 

 

Mr. Newbern presented this item and the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend amending the CHIP Policies and Procedures and the Southeast Georgia CDC Project Delivery, Sub-recipient contract to reflect the new lead paint hazard requirements and updates in project delivery fees.  Such amendments will be those changes listed above.  (Vote: 2-0-0)

 

9)            Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

 Commissioner Tullos identified items all items as consent items.