Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 25, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: F. Tullos, M. Bedner and J. Chapman

Staff:  M. Eckert, R. Guarracino, G. Hegstrom, P. McNicoll, J. Nealson, D. Newbern, B. Rogers, J. Sanders, R. Shell

Press:  M. Permar, J. Rayburn

Others:

 

1)      Consider approval of the Consent Agenda.

a)      Approve the June 11, 2002 Finance Committee Meeting Minutes. 

b)      Deny a request from Ms. Phyllis Lewis that $10.00 paid in tax and tag penalties on her tag registration be refunded. 

c)      Approve the real and personal property corrections to the 1999, 2000 and 2001 digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 12, 2002 meeting. 

d)      Award the bid for the construction of Six By-Pass Lanes on St. Simons Island to the lowest responsive bidder, Allen Graham Construction, Blackshear, GA, in the amount of $65,406 with funding to be provided in the St. Simons Island Road Improvement Budget in the General Fund.

         Item 1(b) was deferred until the July 9, 2002 meeting at the request of Ms. Lewis and Item 1(d) was pulled for the consent agenda for discussion at the request of Mr. Jim Bruner, County Engineer.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

         Recommend approval of the Consent Agenda items 1(a) and 1(c).  (Vote: 3-0-0)

 

Mr. Jim Bruner informed the Committee that the lowest responsive bidder was Allen Owens Construction of Blackshear, Georgia.  He also stated that Chairman Cap Fendig had requested a timeline for the By-Pass Lanes project and asked Mr. Bruner to submit the timeline to the Finance Committee.  Mr. Bruner stated that the Notice to Proceed could be issued as early as July 22, 2002, but that would result in the work taking place during the heart of the summer tourist season.  He said that if the Board so wished, the Notice to Proceed could be issued after Labor Day.  After discussion, the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend awarding the bid for the construction of Six By-Pass Lanes on St. Simons Island to the lowest responsive bidder, Allen Owens Construction, Blackshear, Georgia, in the amount of $65,406 with funding to be provided in the St. Simons Island Road Improvement Budget in the General Fund and with the mobility and construction start date after Labor Day, 2002.  (Vote:  3-0-0)

 

2)      Consider approving the execution of a funding contract with the Southeast Coastal Regional Board in the amount of $255,138, for the purpose of helping finance Drug Court operations during FY 2002/03.

 

         Mr. Dick Newbern, Grants Coordinator, stated that the Southeast Coastal Regional Board is one of the principal funding sources for the Drug Court.  They have offered a FY 03 contract for federal funds in the amount of $255,138, an increase of approximately $103,000 over the FY 02 contract.  During a discussion concerning whether these additional funds would eliminate the need for the extra $50,000 that the Board of Commissioners had approved earlier in the year, the Committee and Mr. Mark Eckert, County Administrator, assumed that it would reduce the County’s appropriation.  Mr. Newbern stated that since these were federal funds instead of the state funds, that it would not reduce the County’s contribution.  He stated that the $50,000 commitment was to be reduced only if the State funding increased.  Commissioner Chapman requested that staff report on the funding sources at the Board of Commissioners meeting.   The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approving the execution of a funding contract with the Southeast Coastal Regional Board in the amount of $255,138, for the purpose of helping finance Drug Court operations during FY 2002/03 and receive a report on the funding sources for the Drug Court.  (Vote: 3-0-0)

           

3)      Consider declaring the three buildings known as the Police Training Building, Police Special Services Building and Police Wellness Building be declared surplus property, allow the Coastal Gun Club to remove one or more of these buildings, and allow staff to have the remaining buildings auctioned.

 

         Mr. Mark Eckert presented this item and the Committee agreed that the County couldn’t give the buildings to the Coastal Gun Club.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend that the three buildings known as the Police Training Building, Police Special Services Building and Police Wellness Building be declared surplus property and allow staff to have the buildings auctioned.  (Vote: 3-0-0)

 

4)      Receive a report regarding demolition work at St. Simons Island Wastewater Treatment Plant. 

 

 

Ray Shell gave a brief update on the demolition work at the St. Simons Island Wastewater Treatment Plant.      

 

5)      Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items 1(a), 1(c), 1(d), and 3 as consent items, item 2 will be referred from Finance Committee, and item 4 will not be included on the Board of Commissioner’s agenda.