Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 11, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner and J. Chapman

Staff:  C. Alexander, D. Chunn, M. Eckert, S. Fentriss, R. Guarracino, G. Hegstrom, P. McNicoll, R. Pittman, B. Rogers, J. Sanders, C. Segers, R. Shell, R. Strickland

Press:  M. Permar, J. Rayburn

Others:  T. Dennard

 

1. Consider approval of the Consent Agenda.

a)      Approve the May 28, 2002 Finance Committee Meeting Minutes. 

b)      Deny a request by Ms. Deborah Evans that $120.51 paid in tax and tag penalties on their tag registration be refunded. 

c)      Approve the corrections to the 1999, 2000, and 2001 digest as recommended by the Board of Assessors and/or Chief Appraiser at their May 22, 2002 meeting. 

 

The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.  Commissioner Tullos was not present at this meeting.

 

Recommend approval of the Consent Agenda. (Vote: 2-0-0)

 

2.      Consider a request from the Saint Simons African-American Coalition that the Neptune Park rental fees be waived or payment be postponed until August 1, 2002, for the Georgia Sea Island Festival on August 17-18, 2002.  

 

After a brief discussion this item was referred to the full Board of Commissioners with no recommendation from the Finance Committee.

 

3.      Consider approving the following:

a) Reimbursing Thomas E. Dennard for the professional services rendered as Acting Judge of Probate Court to date and continue to reimburse him at the rate of $150 per hour for services rendered until judge Gilder returns or is deemed unable to serve.

b) Amend the FY02 budget in the projected amount of $6,500 for the costs from February 27 through June 30.

c) Amend the FY03 proposed budget to include six months of service at the total cost not to exceed $9,750 with additional fiscal authority from the Board of Commissioners should the time be extended.

 

Mr. Mark Eckert, County Administrator, presented this item.  Commissioner Chapman asked Mr. Gerard Hegstrom, Assistant County Attorney, if there were any legal problems with the requested action.  Mr. Hegstrom stated that there were no problems with the law and that the Governor could declare a vacancy if necessary.  Commissioner Bedner questioned the status of Judge Gilder’s health and Mr. Dennard stated that she is improving and it is her intention to return to work but that it will probably be several months before she’s able to return.  After further discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend approval of the following:

a) Reimbursing Thomas E. Dennard for the professional services rendered as Acting Judge of Probate Court to date and continue to reimburse him at the rate of $150 per hour for services rendered until judge Gilder returns or is deemed unable to serve.

b) Amend the FY02 budget in the projected amount of $6,500 for the costs from February 27 through June 30.  (Vote: 2-0-0)

      Defer to the full Board of Commissioners with no recommendation from the Finance Committee, the discussion of an amendment to the FY03 proposed budget to include six months of service at the total cost not to exceed $9,750 with additional fiscal authority from the Board of Commissioners should the time be extended. 

 

 

4.      Consider authorizing the Community Development Director to execute and file the FY2003 Metropolitan Transportation Planning Services Contract with the Georgia Department of Transportation subject to the review of the County Attorney.  

 

Ms. Carolyn Segers, Planner, presented this item and the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend authorizing the Community Development Director to execute and file the FY2003 Metropolitan Transportation Planning Services Contract with the Georgia Department of Transportation subject to the review of the County Attorney.  (Vote: 2-0-0)

 

5.      Consider replacing the existing liquid cooled chiller unit located at the W. Harold Pate Building with the same or similar 120-ton chiller unit and award the bid to Y-Delta, Statesboro, GA, in the amount of $73,500 with funding to be provided in the Pate Building FY02 budget and execute the York International Bid bond.  

 

Mr. Mark Eckert stated that the chiller needs to be replaced and explained that the low bidder, York International, had withdrawn their bid and forfeited their bid bond.  Mr. Ralph Guarracino, Purchasing Agent, stated that York had been notified that they were the apparent low bidder and they subsequently withdrew their bid.  According to Mr. Guarracino, the bid bond is five percent (5%) of the bid.  After the York withdrawal, the responsive low bidder was Y-Delta of Statesboro, Ga.  After further discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend replacing the existing liquid cooled chiller unit located at the W. Harold Pate Building with the same or similar 120-ton chiller unit and award the bid to Y-Delta, Statesboro, GA, in the amount of $73,500 with funding to be provided in the Pate Building FY02 budget and execute the York International Bid bond.  (Vote: 2-0-0)

 

6.      Consider proceeding with the planned renovation of the space on the second floor of Office Park, transfer the additional funds of $23,659 from Utilities Management’s operating budget to cover the additional costs, and enter into a contract with Whaley Construction Company, Inc. in the amount of $74,361. 

 

Mr. Ray Shell stated that the proposed office space would allow the Utilities Division to be located together.  Commissioner Chapman questioned the number of building that they were currently operating out of and Mr. Shell responded that he had employees in the Demere Annex, Office Park first and second floors.  Commissioner Bedner observed that the bids looked strange in that the labor and materials for the first and second bidders seemed inconsistent.

 

After a brief discussion this item was referred to the full Board of Commissioners with no recommendation from the Finance Committee.

 

 

7.      Consider approving:

a)   endorsing the agreement with TSA to provide security at the Glynco Airport from May 10, 2002, through December 1, 2003,

b)   authorizing the Police Department to schedule off-duty police officers below the rank of Sergeant to provide screening and security for passengers utilizing the Glynco Jetport with the Transportation Security Administration

d)      authorizing the employment of one temporary part-time sworn police officer (no more than twenty hours per week)  to administer and schedule off-duty police officers at a pay plus benefit rate not to exceed thirty dollars ($30) per hour, and

e)      this service shall be provided for TSA at no cost to Glynn County.

 

 

Chief Carl Alexander, Police Chief, presented this item and stated that this service will be provided at the Glynco Airport at no cost to the County.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend approving:

a)   endorsing the agreement with TSA to provide security at the Glynco Airport from May 10, 2002, through December 1, 2003,

b)   authorizing the Police Department to schedule off-duty police officers below the rank of Sergeant to provide screening and security for passengers utilizing the Glynco Jetport with the Transportation Security Administration

f)       authorizing the employment of one temporary part-time sworn police officer (no more than twenty hours per week)  to administer and schedule off-duty police officers at a pay plus benefit rate not to exceed thirty dollars ($30) per hour, and

this service shall be provided for TSA at no cost to Glynn County.  (Vote:  2-0-0)

 

8.      Consider approving the agreement, subject to the County Attorney’s review and approval, with the Georgia Rural Water Association accepting the State funded grant for fluoridation equipment, installation, and the first year’s fluoride supply at no cost to Glynn County and authorize the Chairman to execute the attached Resolution.

 

After a brief discussion this item was referred to the full Board of Commissioners with no recommendation from the Finance Committee.

 

9.      Consider awarding the bid for Underwriter Services to SunTrust Capital Market and approve a water and sewer rate increase of 25% in FY 03 to cover the new revenue bond debt service requirements. 

 

Ms. Phyllis McNicoll, Finance Director, presented this item and after discussion by the Committee it was decided that the discussion of the rate increase would be referred to the full Board of Commissioners.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend awarding the bid for Underwriter Services to SunTrust Capital Markets.  (Vote: 2-0-0)

 

10. Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

            Commissioner Bedner identified items 1, 4, 5, 7, and 9 as consent items.