Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, May 7, 2002
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M.
Bedner, J. Chapman and F. Tullos
Commissioners:
Staff: K. Brown, D. Chunn, W. Davis,
M. Eckert, S. Fentriss, R. Guarracino, G. Hegstrom, A. Hudson, C. Johnson, P.
McNicoll, G. Moore, J. Peterson, B. Rogers, R. Rowell, J. Sanders, l
Press:
Others: J. Hunkley, J. Wright
1. Consider approval
of the Consent Agenda.
a) Approve
the April 9, 2002 Finance Committee Meeting Minutes.
b) Approve
the April 23, 2002 Finance Committee Meeting Minutes.
c) Approve
the corrections to the 1999, 2000, and 2001 digest as recommended by the Board
of Assessors and/or Chief Appraiser at their April 24, 2002 meeting.
d) Exercise
the 2nd year extension option with Maulden & Jenkins, CPAs,
Macon, GA, to conduct the annual County audit at a cost of $48,000 with funding
to be provided in the FY02/03 budgets of funds receiving audit services.
The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend approval of
the Consent Agenda. (Vote: 3-0-0)
2. Consider increasing St.
Simons Village and Pier garbage pickup by vendor service and supplement with
County staff for additional afternoon pick-ups.
a) Current Fiscal Year (FY 02) Impact:
Increase vendor service (See Alternative #2 – A) for budget impact of
$156 plus provide additional afternoon pick-ups by County staff beginning May
17, 2002, with money to come from available Budget Contingency Funds from
Casino/Beaches, for a cost of $2,175, for a combined total of $2,331.
b) Fiscal Year 2003 Budget
Impact:
Expand the garbage collection vendor
service in Village and Pier area (See Alternative #2 – B) for an estimated
additional budget impact amount of $2,890 and supplement the vendor service
with additional afternoon pick-ups by County staff from April 1 – Labor Day for
an additional budget impact of $7,780,
for a combined total of $10,670.
Mr. Wesley Davis, Recreation Director, stated that he was requesting an
increase in the number of days per week of vendor trash pick-up in an attempt
to alleviate the overflow of trash in the Village and Pier area. He also reminded the Committee that the
Board of Commissioners had requested the Recreation Department to consider
adding an additional pick-up by staff to supplement the vendor morning pick-up
during the peak season. Commissioner Bedner commented that the County might
want to consider the possibility of creating a special tax district to the
expense in the Village area. After
further discussion the following motion made by Commissioner Bedner and
seconded by Commissioner Tullos passed with Commissioner Chapman abstaining.
Recommend increasing St. Simons Village and Pier
garbage pickup by vendor service and supplement with County staff for
additional afternoon pick-ups.
a) Current Fiscal Year (FY 02) Impact:
·
Increase vendor
service (See Alternative #2 – A) for budget impact of $156 plus provide
additional afternoon pick-ups by County staff beginning May 17, 2002, with
money to come from available Budget Contingency Funds from Casino/Beaches, for
a cost of $2,175, for a combined total of $2,331.
b) Fiscal Year 2003 Budget Impact:
·
Expand the
garbage collection vendor service in Village and Pier area (See Alternative #2
– B) for an estimated additional budget impact amount of $2,890 and supplement
the vendor service with additional afternoon pick-ups by County staff from April
1 – Labor Day for an additional budget impact of $7,780, for a combined total of $10,670. (Vote: 2-0-1)
3. Consider awarding the bid for the Mallory
Well to Woodrow Sapp Water Well Contractor, of Brunswick, GA, the low bidder,
in the amount of $249,104 with funding to be provided by the Water & Sewer
Capital Budget.
Mr. Mark Eckert, County Administrator, stated the bids
were approximately $100,000 over budget and that the funding would be provided
by the St. Simons Capital Fund. Mr.
Eckert stated that the fact that the
work would be done in close proximity to residential areas is the main reason
for the increase in costs. Commissioner
Tullos questioned the source of funds for the W & S Capital Fund and was
informed that Water & Sewer Capital Taps provide the funding. Commissioner Bedner asked about the
mobilization time for the project and Mr. John Hunkley, engineer, stated that
it would be about 30 days. After further
discussion regarding street closings the following motion made by Commissioner
Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman
abstaining.
Recommend awarding the bid for the Mallory Well to
Woodrow Sapp Water Well Contractor, of Brunswick, GA, the low bidder, in the
amount of $249,104 with funding to be provided by the Water & Sewer Capital
Budget. (Vote: 2-0-1)
4. Consider awarding the bid for light
vehicle washing to Kwick Kleen Car Wash at the rate of $8.50 a month per
vehicle for basic washing and $9.00 a month per vehicle for special wash. Funding to come from each using departments
operating fund.
Mr. Ralph Guarracino, Purchasing Agent, stated that bids for light
vehicle car washing services had been opened and staff recommended the award to
Kwick Kleen Car Wash. He said there are
only two contractors in town that can provide the services. After discussion the following motion made
by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.
Recommend awarding the bid
for light vehicle washing to Kwick Kleen Car Wash at the rate of $8.50 a month
per vehicle for basic washing and $9.00 a month per vehicle for special
wash. Funding to come from each using
departments operating fund. (Vote: 3-0-0)
5.
Consider
converting all weekly-paid employees to a biweekly payroll, effective July 1,
2002, and use a phase-in approach of advancing pay in decreasing increments to
any employee who requests the advances.
Commissioner Tullos stated that this proposal had been presented to the
Board of Commissioner two times in the past and that he does not support this
proposal. He commented that many
employees manage their money from week to week and this would be a hardship for
them. Commissioner Bedner stated that
the phase in process for advancing funds would help with the adjustment process
and that with the passage of the DMG study, salaries have been raised in recent
months. Commissioner Chapman also
stated that the implementation process should make it easier for employees and
commented on the amount of time and money spent weekly in receiving and cashing
paychecks. After further discussion the
following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed with Commissioner Tullos voting against the motion.
Recommend converting all weekly-paid employees to a
biweekly payroll, effective July 1, 2002, and use a phase-in approach of
advancing pay in decreasing increments to any employee who requests the
advances. (Vote: 2-1-0)
6.
Consider
the following items regarding E911 Wireless Surcharges:
a)
requesting the County Attorney to draft a letter, stipulating items listed in
Option #3, to those wireless telecommunication service carriers who are not in
compliance with collection or providing sufficient subscriber information to
audit the records;
b)
requesting the County Attorney to seek legal remedy if this notification is not
sufficient;
c)
directing the Director of Information Technology to put Cellular One on notice
that if they are not within compliance within thirty (30) days that the County
will seek another carrier who is in compliance;
d)
authorizing staff to seek another carrier that is in compliance if Cellular One
fails to become compliant within the thirty (30) days of notification.
Mr. Ken Brown
presented this item and Mr. Gary Moore, County Attorney, was present and
commented on the request from staff that he provide the above services in order
to seek compliance with the law. After
discussion the following
motion made by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously.
Recommend requesting the
County Attorney to submit a letter to all cellular phone providers notifying
them of the County’s intention to seek compliance with O.C.G.A. 46 and report
back to the Commission at the regular meeting on June 6, 2002. (Vote: 3-0-0)
7. Request that Chairman
Tullos identify the Finance Committee items which should be included as
consent items in the Commission’s Meeting Agenda.
Commissioner
Tullos identified items 1 and 4 as consent items. Item # 6 is to be referred to the June 6, 2002 meeting.