Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, April 9, 2002
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, J. Chapman and F. Tullos
Commissioners:
Staff: M. Eckert, R. Guarracino, D.
Harrison, G. Hegstrom, P. McNicoll, Y. Phillips, J. Sanders, C. Segers, and S.
Shaeffner
Press:
Others:
1. Consider approval of the Consent Agenda.
a)
Approval the March
26, 2002 Finance Committee Meeting Minutes.
b)
Approve the
corrections to the 1999, 2000, and 2001 digest as recommended by the Board of
Assessors and/or Chief Appraiser at their March 27, 2002 meeting.
The following motion
made by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously.
Recommend approval
of the Consent Agenda. (Vote: 3-0-0)
2.Consider a request by Ms.
Gloria R. Carver that $10.00 paid in penalties on her tag registration be
refunded.
Prior to the Finance
Committee, Tax Commissioner Florence Dees acknowledged that Ms. Carver’s name
was incorrectly entered on a document used to search for Ms. Carver’s vehicle
information. Based on the information
that Ms. Carver’s failure to renew her tag in a timely manner was due to staff
error, the following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend approval of a
request by Ms. Gloria R. Carver that $10.00 paid in penalties on her tag
registration be refunded. (Vote: 3-0-0)
3.Consider
exercising the 1st year extension options for Grounds Maintenance
Services with Evergreen Land Service & Nursery in the amount of $89,100 and
A Little Touch of England in the amount of $19,074.00. Terminate the contract
with Three Sons Lawns Service and obtain quotes for those services. Funding to come from the Recreation
Department budgeted funds.
Ms. Dot Harrison,
Recreation Programs Analyst, stated that the contracts had provisions for
one-year extensions and that the services provided in the past year had been
satisfactory for Evergreen Land Service & Nursery and A Little Touch of
England. She stated that the services
provided by Three Sons Lawn Service had not been satisfactory and staff is
recommending the termination of their services. The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend exercising
the 1st year extension options for Grounds Maintenance Services with
Evergreen Land Service & Nursery in the amount of $89,100 and A Little Touch
of England in the amount of $19,074.00. Terminate the contract with Three Sons
Lawns Service and obtain quotes for those services. Funding to come from the Recreation Department budgeted funds. (Vote: 3-0-0)
4.Consider
authorizing staff to reformat the contractual agreement between the County and
swim instructors from a 70/30 split to a 60/40 split; increase the registration
fee from $26.00 to $30.00 per class with $5.00 to be retained by the County for
administrative cost and the remaining $25.00 to be split 60/40, with the swim
instructor receiving 60% to become effective April 19, 2002.
Ms. Dot Harrison
introduced this item and Commissioner Chapman questioned the reason for the $4
increase in fees. Mr. Mark Eckert,
County Administrator, stated that the pools are losing money and costs
increasing due to chemical costs, equipment needs, and lifeguard salary
requirements. Commissioner Bedner
stated that staff is using the correct process in making an effort to match
revenue with expenditures. Commissioner
Chapman questioned whether staff had looked at reducing costs and Mr. Eckert
responded by saying that staff had considered purchasing additional chairs and
umbrellas and renting the pool furniture to the customers. After further discussion, the following
motion made by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously. (This item will be
presented at a public hearing at the 5/2/02 Commission Meeting).
Recommend authorizing
staff to reformat the contractual agreement between the County and swim
instructors from a 70/30 split to a 60/40 split; increase the registration fee
from $26.00 to $30.00 per class with $5.00 to be retained by the County for
administrative cost and the remaining $25.00 to be split 60/40, with the swim
instructor receiving 60% to become effective April 19, 2002. (Vote: 3-0-0)
5.Consider
rejecting all bids received for the water meters and for staff to re-bid the
project after the specifications have been modified.
Mr. Ralph Guarracino, Purchasing Agent,
explained that none of the bidders for water meter acquisitions submitted data
required by the County. All bidders
were therefore declared non-responsive and could not be considered for the
award. The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend rejecting
all bids received for the water meters and for staff to re-bid the project
after the specifications have been modified.
(Vote: 3-0-0)
6.Consider adopting the agreement between DNR and Glynn County as
proposed and allow the Chairman to sign the agreement.
Mr. Mark Eckert,
County Administrator, stated that the County will be acting as an agent for
DNR. He said that he had talked to Gary
Moore, County Attorney, about the agreement and that Mr. Moore stated that
there was no problem with the agreement since it is an amendment to the
original agreement. Mr. Eckert stated
that there would be no cost to the County.
The following motion made by Commissioner Bedner and seconded by Commissioner
Tullos passed with Commissioner Chapman voting against the motion.
Recommend adopting
the amended agreement between DNR and Glynn County as proposed and allow the
Chairman to sign the agreement. (Vote:
2-1-0)
7.Consider authorizing the
Community Development Director to execute and file an application with the
Georgia’s DOT for the purpose of securing transit planning funds to support the
BATS Unified Planning Work Program.
Ms. Carolyn Segers,
Community Development Planner II, introduced this item and Commissioner Chapman
questioned how much it would cost the County.
Ms. Segers stated that it would cost $17,555 in local funds for the
Section 5303 and PL funds. She also
stated that the local match has previously been budgeted in the Planning budget
and has been requested in the next fiscal year’s budget. The following motion made by Commissioner
Chapman and seconded by Commissioner Bedner passed unanimously.
Recommend authorizing
the Community Development Director to execute and file an application with the
Georgia’s DOT for the purpose of securing transit planning funds to support the
BATS Unified Planning Work Program.
(Vote: 3-0-0)
8.Request that Chairman Tullos
identify the Finance Committee items which should be included as consent items
in the Commission’s Meeting Agenda.
Commissioner Tullos
identified items 1, 2, 3, 5, and 7 as consent items and item 4 as a public
hearing item. Section 2-2-9 of the Code
of Ordinances, Glynn County, Ga., states that notice of the public hearing must
be advertised not more than twenty nor less than ten days prior to the hearing
date. In order to comply with the
advertising requirements, the public hearing for item 4 will be held on May 2,
2002.