Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, March 26, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner, J. Chapman and F. Tullos

                        Commissioners:

Staff:  W. Davis, M. Eckert, R. Guarracino, G. Hegstrom, P. McNicoll, D. Newbern, J. Sanders, and S. Santee

Press: 

Others:  Gloria Carver, Bill Tipton

 

1. Consider approval of the Consent Agenda.

a)      Approve the March 12, 2002 Finance Committee Meeting Minutes.

 

b)      Deny of a request by Ms. Gloria R. Carter that $10.00 paid in penalties on her tag registration be refunded. 

 

c)      Approve the corrections to the 1995, 1996, 1997, 1998, 1999, 2000, and 2001 digest as recommended by the Board of Assessors and/or Chief Appraiser at their March 12, 2002 meeting.

 

The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously. 

 

Recommend approval of the consent agenda items.  (Vote: 3-0-0)

 

2.   Consider

a) awarding the Altamaha Park Fishing Pier construction project to the low-bidder, Allen & Graham, Inc., Brunswick, GA in the amount of $126,00.00 with funding of  $55,500 to be provided by grant revenues, $59,500 to be provided by the Altamaha Fishing Pier budget (PGM 813), and $11,000 to be provided by the General Fund fund balance; and

b) authorizing the Chairman to sign appropriate contract documents with Allen & Graham, Inc., subject to appropriate review by the Purchasing Agent and County Attorney.   

 

Mark Eckert, County Administrator, gave a brief history of this project.  He stated that this project was bid out over a year ago and all bids were rejected due to funding shortfall.  The County now has commitments from four governmental agencies to assist in funding the project but after re-bidding recently the County is short $11,000 of the low bid amount.  Staff requested that funding of $11,000 be approved from the fund balance.  Commissioner Chapman requested a report on the projects that have been funded from the fund balance this fiscal year and Mr. Eckert stated that the report will be included with this item in the Commission meeting packets.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously. 

 

Recommend

a)      awarding the Altamaha Park Fishing Pier construction project to the low-bidder, Allen & Graham, Inc., Brunswick, GA in the amount of $126,00.00 with funding of  $55,500 to be provided by grant revenues, $59,500 to be provided by the Altamaha Fishing Pier budget (PGM 813), and $11,000 to be provided by the General Fund fund balance; and

b)     authorizing the Chairman to sign appropriate contract documents with Allen & Graham, Inc., subject to appropriate review by the Purchasing Agent and County Attorney.        (Vote: 3-0-0)  

 

3.                  Consider authorizing staff to spend $5,000 each for a total amount not to exceed $15,000 for the purchase of three (3) new electric golf carts for use at Blythe Island Regional Park with funding to be provided by Blythe Island Regional Park Development Program.

 

Mr. Wesley Davis, Recreation Director, presented this item and was questioned about the use of the golf carts.  Commissioner Bedner asked if the County had considered leasing the carts and Mr. Davis stated that they had checked on that and that it would cost approximately $600 per month to lease them.  After further discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously. 

 

Recommend authorizing staff to spend $5,000 each for a total amount not to exceed $15,000 for the purchase of three (3) new electric golf carts for use at Blythe Island Regional Park with funding to be provided by Blythe Island Regional Park Development Program.  (Vote: 3-0-0)

 

4.                  Consider authorizing staff to spend an amount not to exceed $7,500 for the purchase and installation of a lighted marquee to provide high visibility signage for the entrance to Blythe Island Regional Park with funding to be provided by the Blythe Island Regional Park Development Program.

 

Mr. Wesley Davis presented this item and requested funding from the Blythe Island Park Development program.  Commissioner Chapman asked if there was a hot wire in the area and Mr. Stanley Santee, BIRP Manager, said that there is a hot wire fifty (50) to seventy five (75) feet from the sign location.  Mr. Davis said that the $7,500 cost includes the electrical hook-up.  Commissioner Bedner questioned whether they have a zoning permit for a lighted sign and Mr. Davis stated that they still have to get approval for it.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously. 

 

Recommend authorizing staff to spend an amount not to exceed $7,500 for the purchase and installation of a lighted marquee to provide high visibility signage for the entrance to Blythe Island Regional Park with funding to be provided by the Blythe Island Regional Park Development Program.  (Vote: 3-0-0)

 

5.                  Consider approval of the FY02/03 contract addendum between Glynn County and Brunswick Golden Isles Visitors Bureau. 

 

Mr. Mark Eckert discussed this item and stated that the Budget Team had reviewed the Visitors Bureau’s budget and recommended that the contract be approved as submitted.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously. 

 

Recommend approval of the FY02/03 contract addendum between Glynn County and Brunswick Golden Isles Visitors Bureau.  (Vote: 3-0-0)

 

Commissioner Tullos recognized Ms. Gloria Carver who came into the meeting after item 1(b) was approved as a part of the consent agenda.  He explained that responsibility for paying for car tags lies with the tag holder but if staff is at fault the County Commission can authorize the issuance of a refund of penalties.  He stated that if the staff is not at fault, the Board does not have that option to issue a refund.

 

Ms. Carver stated that she had come to the Tax Commissioner’s office on her birthday and told them that she had misplaced her renewal notice.  She said that the clerk in the Tax Commissioner’s office could not find her vehicle in the computer system and told her that she would have to find her renewal notice.  Ms. Carver returned to the Tax Commissioners office a week later and the clerk that helped her on that date found her vehicle in the computer system and she then paid her taxes and late penalty.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Motion to rescind the motion made to approve the Consent Agenda items 1(a), (b), (c).  (Vote:  3-0-0)

 

After telling Ms. Carver that she need not attend the next Finance Committee meeting but that the Tax Commissioner’s office should be requested by staff to attend, the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Defer item 1(b) until the April 9, 2002 Finance Committee meeting.  (Vote:  3-0-0)

 

The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of consent items 1(a) and 1(c).  (Vote:  3-0-0)

 

6.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified all items as consent items.