Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, March 12, 2002
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, J. Chapman and F. Tullos
Commissioners:
Staff: J. Bruner, M. Eckert, R.
Guarracino, G. Hegstrom, J. Herrington, C. Little, P. McNicoll, D. Newbern, J.
Pereles, J. Peterson, Y. Phillips, B. Rogers, R. Rowell, R. Shell
Press: J. Rayburn, C. NeSmith
Others: Marsha Smith
1. Consider
approval of the Consent Agenda.
a) Approve the February 26, 2002 Finance
Committee Meeting Minutes.
b) Declare the unusable items listed on the
attached page as surplus and approve the sale of these items in the best
interest of the County.
c) Exercise the 1st year extension
option with Fireworks By Santore, Inc., to provide the 2002 4th of
July Fireworks Display. Funding for the
Contractor's fee of $10,000.00 to funded as follows: $7,800.00 by the Brunswick
and Golden Isles Visitors Bureau and $2,200.00 by the County.
The following motion made by Commissioner
Bedner and seconded by Commissioner Chapman passed unanimously.
Recommend approval of the consent
agenda. (Vote: 3-0-0)
2. Consider
authorizing staff to submit a grant application to the Georgia DNR
Environmental Protection Division’s Hazardous Waste Trust Fund for
reimbursement of eligible expenses at the Cate Road Landfill, adopt a
Resolution as required by the grant application, and authorize the Chairman to
execute the grant application and Resolution.
Mr. Dick Newbern, Grants Administrator,
presented this item and stated that if approved this grant would reimburse
costs that have been incurred in the past year. Commissioner Chapman asked if there were no matching funds and
Mr. Newbern responded that there would be none. The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend authorizing
staff to submit a grant application to the Georgia DNR Environmental Protection
Division’s Hazardous Waste Trust Fund for reimbursement of eligible expenses at
the Cate Road Landfill, adopt a Resolution as required by the grant
application, and authorize the Chairman to execute the grant application and
Resolution. (Vote: 3-0-0)
3. Consider
budgeting a total of $18,330 (30%) from the Fire Fund for the purchase of 24
replacement SCBAs, with integrated PASS devices, and apply for $42,770 (70%) in
funding from the FEMA USFA Fire Grant program to assist with paying for the new
units. The Chairman is authorized to sign the grant application.
Mr. Dick Newbern presented this item and
stated that the County had applied for this grant last year but it was not
awarded to us, as it is a very competitive grant. Chief Carl Johnson, Fire Chief, informed the Committee that the
FEMA received applications for $20 billion in grants but only awarded $100
million. He stated that if the grant is
not awarded to the County this year, the cash match would be used to purchase
as many units as possible. The
following motion made by Commissioner Bedner and seconded by Commissioner
Chapman passed unanimously.
Recommend budgeting a
total of $18,330 (30%) from the Fire Fund for the purchase of 24 replacement
SCBAs, with integrated PASS devices, and apply for $42,770 (70%) in funding
from the FEMA USFA Fire Grant program to assist with paying for the new units.
The Chairman is authorized to sign the grant application. (Vote:
3-0-0)
4. Consider
a)
authorizing staff to apply
for up to $50,000 from the GEFA Recycling and Waste Reduction Grant Program to
finance a public information program to market changes in the County’s
recycling services;
b) approving the necessary Resolution to support the grant application;
c) contracting Keep Brunswick Golden Isles Beautiful, Inc. to provide essential
public information services to be financed from the grant; and
d) directing the Chairman to sign the necessary documents for filing the
application.
Mr. Dick Newbern presented this item and stated that there
is no cash match required for this grant and that the County will administer
the grant. Commissioner Chapman
questioned whether this was a new public information initiative or a
continuation of the current program.
Mark Eckert, County Administrator, stated that there might be new
information that will be presented depending on the RFP for Solid Waste that is
approved on March 21, 2002. Ms. Marsha
Smith, Keep Brunswick Golden Isles Beautiful (KBGIB), stated that changes in
recycling would necessitate an expansion of the education program. After further discussion the following
motion made by Commissioner Chapman and seconded by Commissioner Bedner passed
unanimously.
Recommend
a)
authorizing staff to apply for up to $50,000
from the GEFA Recycling and Waste Reduction Grant Program to finance a public
information program to market changes in the County’s recycling services;
b)
contracting Keep Brunswick Golden Isles
Beautiful, Inc. to provide essential public information services to be financed
from the grant; and
c)
directing the Chairman to sign the necessary
documents for filing the application.
(Vote: 3-0-0)
5. Consider
amending the Board of Elections FY02 Budget.
Mr. Cecil Little, Board of Elections Chairman, requested
that the Board of Elections current year budget be amended in order to comply
with federally mandated reapportionment.
He stated that the redistricting would require seven or eight additional
polling locations and costs would increase as a result. After discussion the following motion made
by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.
Recommend amending the
Board of Elections FY02 Budget in the amount of $11,461.22 for the purpose of
complying with the federally mandated reapportionment. (Vote:
3-0-0)
6. Consider
awarding the Barnes Plantation rip rap project to AMC Mother Trucker, Inc. in
the amount of $35,000 to be funded by the remaining $18,573.24 from the project
developer and Glynn County funding the shortfall amount of approximately
$16,500.00 through the General Fund’s fund balance and that the County Attorney
seek reimbursement of the shortfall amount from the Barnes Plantation
development owners.
Mr. Jim Bruner, County
Engineer, stated that the Barnes Plantation developer had posted a $51,000
letter of credit to secure resolution of the land issues and completion of a
rip rap at the discharge end of the Barnes Plantation pump station. He stated that resolution of the land issues
cost $32,426.76 according to Gary Moore, County Attorney. The amount remaining for the actual rip rap
installation was $18,573.24. One bid
was received for the project in the amount of $35,000. Mr. Bruner stated that he understood that
the developer had committed to fund the entire project, which meant that they
would provide an additional $16,426.76.
Commissioner Bedner requested a breakdown of the monies that had been
spent to date and Mr. Bruner read the list from a letter written by Mr. Gary
Moore, County Attorney. Commissioner Bedner asked about the total cost of the
pump station to date and Mr. Bruner responded that the costs were approximately
$800+ thousand. Commissioner Bedner
asked if any public hearings were held when the pump station was built and Mr.
Bruner stated that he was not here at that time. Commissioner Tullos stated that it has been discussed in public
meetings regarding the zoning process.
Commissioner Bedner asked how much of the $800 thousand had the County
paid and Mr. Bruner responded that to his knowledge, the County had paid none
of that cost. Commissioner Bedner asked
if we had ever had a project of that amount with no County money involved and
Mr. Bruner stated that, to his knowledge, we had not. Commissioner Bedner asked if it was legal to ask Barnes
Plantation to pay for this project and Mr. Bruner said that he would have to
defer to the County Attorney.
Commissioner Chapman questioned whether there was litigation ongoing on
this matter and Mr. Gerard Hegstrom, Assistant County Attorney, stated that
there was not. After further discussion
Commissioner Tullos requested that Mr. Bruner present a timeline of events that
led up to the present situation and stated that this item would be referred to
the full Board of Commissioners with no vote from the Finance Committee.
7. Consider
awarding the Development and Update of Zoning & Subdivision Ordinances
Contract to Duncan and Associates in the amount of $122,500. Funding to come
from 142.658 Professional Services Contingency budget.
Mr. John Peterson, Community Development
Director, stated that an RFP had been issued for these services and that a
selection committee had reviewed the proposals and agreed that Duncan and
Associates was the most qualified proposer.
Commissioner Chapman asked Mr. Eckert for his opinion and Mr. Eckert
stated that there are funds available for the contract and that staff had been
planning for the for some time.
Commissioner Chapman asked what the end result would be and Mr. Eckert
stated that there would be a total rewrite of the ordinance, a development
checklist, and greater clarity in the ordinance. He stated that wording in the current ordinance is ambiguous and
the rewritten ordinance would be clear and concise. Commissioner Chapman asked how much involvement there would be
with the County Attorney’s office and Mr. Peterson stated that this firm has
their own legal staff and this project would not be a burden to the County
Attorney. After further discussion the
following motion made by Commissioner Bedner and seconded by Commissioner
Chapman passed unanimously.
Recommend awarding the
Development and Update of Zoning & Subdivision Ordinances Contract to
Duncan and Associates in the amount of $122,500. Funding to come from 142.658
Professional Services Contingency budget.
(Vote: 3-0-0)
8. Consider approving the changes/amendments to
the Right of Way Ordinance and authorize the Chairman to sign the Ordinance
Amendment.
Mr. Joe Pereles, Public Works Director, presented this item
and stated that the ordinance had been reviewed and approved by the County
Attorney. After discussion the
following motion made by Commissioner Bedner and seconded by Commissioner
Tullos passed with Commissioner Chapman abstaining.
Recommend approving the changes/amendments to the Right of
Way Ordinance and authorize the Chairman to sign the Ordinance Amendment. (Vote:
2-0-1)
9. Consider
allowing staff to be exempt from the bidding requirements in acquiring the
services of Jordan Jones & Goulding and to secure the services of Jordan
Jones & Goulding to update the 1999 Water Rate Study with funding to be
provided by Program 834, Personnel Funds in the General Fund.
Mr. Ray Shell, Utilities Manager, stated
that Jordan Jones & Goulding (JJ&G) would perform these services at a
not to exceed amount of $16,000 and would charge on an hourly basis. He stated that capital needs had been
identified by staff along with cost estimates and priorities. That information will be provided to
JJ&G along with funding sources and the output would be an updated
recommendation for rate increases.
Commissioner Chapman stated that staff should be able to perform those
services. After discussion the
following motion made by Commissioner Bedner and seconded by Commissioner
Tullos passed with Commissioner Chapman voting against the motion.
Recommend allowing staff
to be exempt from the bidding requirements in acquiring the services of Jordan
Jones & Goulding and to secure the services of Jordan Jones & Goulding
to update the 1999 Water Rate Study with funding to be provided by Program 834,
Personnel Funds in the General Fund. (Vote: 2-1-0)
10. Request that Chairman Tullos identify the Finance Committee
items which should be included as consent items in the Commission’s Meeting
Agenda.
Commissioner Tullos identified items 1(b), 1(c), 2,
3, 4, 5, 7, and 8 as consent items.