Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, February 12, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner, J. Chapman and F. Tullos

                        Commissioners:

Staff: C. Alexander, M. Eckert, S. Fentriss, R. Guarracino, G. Hegstrom, C. Johnson, P. McNicoll, G. Moore, D. Newbern, J. Peterson, B. Pittman, S. Schaeffner, R. Shell

Press:  M. Permar

Others:  Marsha Smith

 

1.  Consider approval of the Consent Agenda.

a)      Approve the January 29, 2002 Finance Committee Meeting Minutes. 

b)      Approve the corrections to the 2001 digest as recommended by the Board of Assessors and/or Chief Appraiser at their January 23, 2002 meeting. 

The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote: 3-0-0)

 

2.         Consider 

a)      applying for $72,000 in state assistance from the Georgia Environmental Protection Division from the Scrap Tire Enforcement and Education Program, and that approximately $54,224 of the $72,000 be earmarked to fund two (2) County Code Enforcement positions, and the remaining $17,776 be used to fund educational activities performed by Keep Brunswick Golden Isles Beautiful, Inc. Matching in-kind funds of $18,000 will be required of Glynn County and KBGIB.

b)      authorizing the Chairman to sign the necessary grant application documents.  (D. Newbern) pages 7-8

 

Ms. Brenda Pittman, Code Enforcement Supervisor, stated that this was a continuation of funding for the Scrap Tire Enforcement and Education Program.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend

a)                          applying for $72,000 in state assistance from the Georgia Environmental Protection Division from the Scrap Tire Enforcement and Education Program, and that approximately $54,224 of the $72,000 be earmarked to fund two (2) County Code Enforcement positions, and the remaining $17,776 be used to fund educational activities performed by Keep Brunswick Golden Isles Beautiful, Inc. Matching in-kind funds of $18,000 will be required of Glynn County and KBGIB.

b)                          authorizing the Chairman to sign the necessary grant application documents.   (Vote: 3-0-0)

 

 

3.         Consider

a)   approving the application for grant funds in the amount $30,840 from the Governor’s Children and Youth Coordinating Council;

b)   authorizing the Chairperson to execute appropriate contract documents subject to County Attorney’s approval;

c)      approving the required match of $3200 with funding to be provided in the FY2002 budget; and

d)   authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds. 

 

Mark Eckert, County Administrator, stated that this is an ongoing grant and that fines are used for the cash match.  Commissioner Chapman commented that one of the alternatives listed in the write-up stated that there was no indication that school system had the financial wherewithal to pursue the project.  He questioned who had made the assumption that the school system would not be interested in handling this project.  Dick Newbern, Grants Administrator, stated that he knows no reason that the school system could not handle this grant program.  Commissioner Tullos stated that since there was no representative from Juvenile Court to answer questions on this item, it should be deferred until the next Finance Committee meeting.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Defer this item until the next Finance Committee meeting.  (Vote: 3-0-0)

 

4.                  Consider awarding the SCADA Project Contract to Engineer Service Corporation of Jacksonville, Florida, for the bid amount of $410,000. 

 

Ray Shell, Utilities Manager, stated that this was Phase 1 of two (2) phases of the SCADA project.  Commissioner Bedner questioned the large variances in the bids and Mr. Eckert stated that the first four companies listed showed a legitimate spread but the last two bidders didn’t seem to be serious about their bids.  Staff recommended disqualifying the lowest bidder based on the requirement of an open architecture system and awarding the bid to the 2^nd lowest bidder, Engineer Service Corporation.  Commissioner Tullos asked what the total cost of the SCADA projects would amount to and Mr. Shell stated that it would amount to approximately $900 thousand.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend awarding the SCADA Project Contract to Engineer Service Corporation of Jacksonville, Florida, for the bid amount of $410,000.  (Vote:  3-0-0)

 

5.                  Consider awarding Integrated Science & Engineering/Boyle a contract to provide consultant assistance to Glynn County for NPDES Phase II Stormwater Regulation Application and Stormwater Program Development as outlined in Glynn County RFP No. 00327 in the amount of $79,750 with funding provided from the budget of the County Engineer and the Administrators contingency fund. 

 

Mark Eckert stated that there is a federal mandate that the County must respond to.  He said that we must submit a Notice of Intent by March 10, 2002, to obtain a permit for our stormwater management program.  He stated that there were six (6) respondents to the RFP and the review team interviewed the top three firms.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend awarding Integrated Science & Engineering/Boyle a contract to provide consultant assistance to Glynn County for NPDES Phase II Stormwater Regulation Application and Stormwater Program Development as outlined in Glynn County RFP No. 00327 in the amount of $79,750 with funding provided from the budget of the County Engineer and the Administrators contingency fund.  (Vote:  3-0-0)

 

6.                  Consider authorizing the use of Mainland South Water Funds up to the amount of $ 16,000 to allow extension of water lines to Foxcreek Subdivision under the terms and conditions outlined in option # 3 above. 

 

John Peterson summarized this item and recommended that the Board of Commissioners approve up to $16,000 for funding of ½ County and ½ developer funds of the total amount necessary to install a County water line, securing of easements necessary to allow the County waterline extension across property adjacent to the marsh, and apply for E.P.D. permits to cross the marsh with the waterline.  He stated that this course of action would allow Foxcreek to continue to install an already approved County and E.P.D. approved County water and fire suppression system that will result in lower homeowners insurance rates and add over $60,000 in Capital Tap Fees to the Mainland South Water Fund, while also allowing for future extensions of water line improvements to and across Highway 17 to other proposed developments.    After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman abstaining.

 

Recommend authorizing the use of Mainland South Water Funds up to the amount of $ 16,000 to allow extension of water lines to Foxcreek Subdivision under the terms and conditions outlined in option # 3 above.  (Vote: 2-0-1)

 

7.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items as consent items.