Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, January 8, 2002
Jury Assembly Room
Glynn County Courthouse
Brunswick, Georgia
Present:
Committee Members: J.
Chapman, M. Bedner and F. Tullos
Commissioners:
Staff: K. Bryant, D. Chunn, M. Eckert, S. Fentriss, R. Guarracino, D.
Harrison, P. McNicoll, J. Nealson, B. Rogers, J. Sanders, S. Schaeffner, R.
Shell, D. Watson
Press: A. Horton, M. Permar
Others: S. A. Anderson, T. Cashin, B.
Enney, P. Weaver
1. Consider approval of the Consent Agenda.
a)
Approve the December
11, 2001 Finance Committee Meeting Minutes.
b)
Approve the
corrections to the 1999 and 2000 digests as recommended by the Board of
Assessors and/or Chief Appraiser at their December 18, 2001 meeting.
c)
Declare the unusable
items listed on the attached page as surplus and approve the sale of these
items at Auction.
Commissioner
Tullos pulled item 1(c) from the Consent Agenda at Staff’s request in order to
change the wording of the motion. The
following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed unanimously.
Recommend
approval of the consent agenda with the exception of item 1(c). (Vote 3-0-0)
Mr. Denny Chunn,
Budget Analyst requested that the Committee change the wording item 1(c) and
the following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed unanimously.
Recommend
declaring the unusable items listed as surplus and approve the sale of those
items in the best interest of the County.
(Vote 3-0-0)
2.
Consider upholding the
decision by the County’s Third Party Administrator for property and liability
insurance to deny payment of Ms. Alexandra Papageorge’s claim for vehicular
damage due to non-negligence on the part of the County.
Commissioner Tullos pulled Item 2 from the agenda at the
request of the County Attorney’s office.
3.
Discuss fees charged for
Casino Complex.
At the request
of Commissioner Fendig, Wesley Davis, Recreation Director, discussed the
Recreation Facilities Rental fee increases that were approved by the County
Commission in the previous year. He
stated that he had received complaints concerning the requirement to pay the
full rental rate in advance. Ms. Pat
Weaver, Glynn Art Association Director, then requested a reduction in the fees
charged to non-profit organizations.
Commissioner Chapman questioned whether they could increase their fees
to vendors and Ms. Weaver stated that their rates are currently as high as the
market will allow. Ms. Weaver commented
that they were paying higher rental rates to the County but getting less
service, especially in the garbage/restroom area. Mr. S. C. Anderson stated that customers reserving County
facilities for a year in advance should pay a hefty reservation fee. After further discussion, the following
motion made by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously.
Defer the discussion of fees charged for the Casino
Complex to the Full Board of Commissioners and direct Staff to present a
recommendation to the Board concerning the Casino Complex fees. (Vote 3-0-0)
4.
Consider authorizing staff
to enter into a cooperative joint agreement with USGS and GGS to install three
(3) Miocene aquifer test wells at various County owned locations on St. Simons
Island with the initial drilling cost of $105,000 to be covered by GGS and the
initial testing and analysis ($17,000) and annual recorder cost ($11,400) be
equally shared by USGS and Glynn County.
The first year cost for Glynn County will be $14,200 with a subsequent
annual cost of $5,700. The first year
cost to be funded by savings realized on the roof replacement at the Harrington
Water Plant budgeted in the St. Simons Island water and sewer capital fund.
Mr. Ray Shell,
Utilities Manager, explained the proposal offered by the USGS and GGS and
indicated that this project would be advantageous for Glynn County. He stated that these will be test wells and
would not produce drinking water but could be upgraded to drinking water in the
future at the County’s cost. After
discussion the following motion made by Commissioner Bedner and seconded by
Commissioner Chapman passed unanimously.
Recommend authorizing staff to enter into a
cooperative joint agreement with USGS and GGS, subject to the County Attorney’s
approval, to install three (3) Miocene aquifer test wells at various County
owned locations on St. Simons Island with the initial drilling cost of $105,000
to be covered by GGS and the initial testing and analysis ($17,000) and annual
recorder cost ($11,400) be equally shared by USGS and Glynn County. The first year cost for Glynn County will be
$14,200 with a subsequent annual cost of $5,700. The first year cost to be funded by savings realized on the roof
replacement at the Harrington Water Plant budgeted in the St. Simons Island
water and sewer capital fund. (Vote
3-0-0)
5.
Receive update on Public
Safety Complex Budget status.
Mr. Ralph Guarracino, Purchasing Agent, reviewed the
Public Safety Complex Budget and stated that the project was approximately 80%
complete. Remaining contingency funds
amounted to approximately $593 thousand.
6.
Consider setting the
schedule for the year 2002 Finance Committee Meetings at 4:00 p.m. on each
Tuesday in the week prior to regularly scheduled County Commission meetings,
except for the month of December in which only one Finance Committee meeting
will be scheduled.
Commissioner
Tullos presented the proposed meeting schedule and the following motion made by
Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.
Approve setting the schedule for the year 2002
Finance Committee Meetings at 4:00 p.m. on each Tuesday in the week prior to
regularly scheduled County Commission meetings, except for the month of
December in which only one Finance Committee meeting will be scheduled.
7.
Request that Chairman Tullos
identify the Finance Committee items which should be included as consent items
in the Commission’s Meeting Agenda.
Chairman Tullos
identified items 1, 4 and 5 as consent items.