Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, November 6, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: J. Chapman, M. Bedner and F. Tullos

                        Commissioners:

Staff: J. Bolin, E. Clark, F. Dees, M. Eckert, R. Guarracino, C. Johnson, D. Manning, K. Maranville, P. McNicoll, J. Nealson, D. Newbern, R. Rowell, S. Schaeffner, L. Sutton, K. Taylor

Press:  A. Horton

Others:  T. Cashin, B. Enney

 

1.                   Consider approval of the Consent Agenda.

a)      Approve the October 23, 2001 Finance Committee Meeting Minutes.  

b)      Approve the corrections to the 1999, 2000, and 2001 digest as recommended by the Board of Assessors and/or Chief Appraiser at their October 17, 2001 meeting. 

Item B was pulled from consent at the request of Assistant County Attorney Keith Taylor.  He stated that the 2001 digest items should not be included in this motion.  The following motion made by Commissioner Chapman and seconded by Commissioner Tullos passed unanimously.  Commissioner Bedner was not present for this vote.

 

Recommend approval of the corrections to the 1999 and 2000 digest as recommended by the Board of Assessors and/or Chief Appraiser at their October 17, 2001 meeting.  (Vote: 2-0-0)

2.                  a) Consider authorizing staff to submit grant applications for Coastal Incentive Grant funds to the Georgia DNR Coastal Resources Division to assist in funding the design and implementation of the "Phase II" Stormwater Program and a Marsh Encroachment Study.

b) Consider authorizing the Chairperson to execute the grant application after review by the grant rating review team. 

Mr. Newbern stated that the $100 thousand budget for Stormwater Mgt. Will cover the $25 thousand required match for that project and the Marsh Encroachment Study money will be available on 10/01/02, if approved.  There is no budget available for that project at this time.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend authorizing staff to submit grant applications for Coastal Incentive Grant funds to the Georgia DNR Coastal Resources Division to assist in funding the design and implementation of the "Phase II" Stormwater Program and a Marsh Encroachment Study.

Recommend authorizing the Chairperson to execute the grant application after review by the grant rating review team. 

3.                  a) Consider authorizing staff to apply for Legislative Assistance Funds for:

·         Fire Department personal Protective Equipment - $25,000

·         Coast Guard Station Beach Crossover - $25,000

·         Animal Control Parking Lot Lighting - $5,0000

·         North Glynn Batting Cages - $14,000;

authorizing the Chairperson to appropriate applications after review by the grant review team.

 

b) Consider authorizing the Chairperson to execute subsequent grants awards. 

 

Mr. Newbern stated that there is no match required for these projects.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing staff to apply for Legislative Assistance Funds for:

·         Fire Department personal Protective Equipment - $25,000

·         Coast Guard Station Beach Crossover - $25,000

·         Animal Control Parking Lot Lighting - $5,0000

·         North Glynn Batting Cages - $14,000;

authorizing the Chairperson to appropriate applications after review by the grant review team.

 

Recommend authorizing the Chairperson to execute subsequent grants awards. 

 

4.                  Consider approving Wal-Mart Super Store as a sole source vendor and recommend providing all County Employees with a Wal-Mart $15.00 gift card to be used by the employees at their own discretion with funding to be provided by the Administrative Services Fund.  

The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend approving Wal-Mart Super Store as a sole source vendor and recommend providing all County Employees with a Wal-Mart $15.00 gift card to be used by the employees at their own discretion with funding to be provided by the Administrative Services Fund.  

5.                  Consider directing the County Attorney to write an ordinance establishing June 30th as the annual date by which the BOC is to pass the County's budget for the Board of Commissioners to consider at its meeting of 12/6/01. 

Mr. Keith Taylor discussed several problems that might arise if an ordinance were written and adopted as requested.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend directing the County Attorney and County Administrator to write an ordinance establishing June 30th as the annual date by which the BOC is to pass the County's budget for the Board of Commissioners to consider at its meeting of 12/6/01. 

6.                  Consider authorizing the County Administrator to add a part-time position of Detention Officer II to the Juvenile Court staff effective December 2, 2001 with the position serving at the pleasure of the Judge and funding to be provided by the General Fund's fund balance.

OR

Consider authorizing the Sheriff resume the transport of non-adjudicated juvenile offenders effective December 2, 2001 with an allocation of $10,800 for his Office with funding to be provided by the General Fund's fund balance. 

Mr. Mark Eckert, County Administrator, informed the Committee of the problems with the transport of juveniles and recommended the approval of the first option shown above.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing the County Administrator to add a part-time position of Detention Officer II to the Juvenile Court staff effective December 2, 2001 with the position serving at the pleasure of the Judge and funding to be provided by the General Fund's fund balance.  (Vote: 3-0-0)

7.                  Consider exempting bidding for professional services required under the purchasing ordinance, and award a contract for Network Engineering Services to Netage Inc, of Jacksonville Florida with funding to be provided by the Information Technology Departments FY01/02 personnel salaries and operational budget.  

Mr. Jason Bolin, Acting Information Technology Director, stated that the need for the requested services had resulted from the military activation of the staff person responsible for network engineering duties.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend exempting bidding for professional services required under the purchasing ordinance, and award a contract for Network Engineering Services to Netage Inc, of Jacksonville Florida with funding to be provided by the Information Technology Departments FY01/02 personnel salaries and operational budget.  

8.                  Receive update on software agreement for Board of Assessors and Tax Commissioner. 

Mr. Ralph Guarracino, Purchasing Agent, stated that the CAMA software team had resolved the problems pending a letter of understanding which would be signed by the contractor and would be brought to the Board of Commissioners at the next regular meeting.  After further discussion, Commissioner Tullos referred the item to the full Board of Commissioners as follows:

Receive update on software agreement for Board of Assessors and Tax Commissioner.

9.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

Commissioner Tullos identified all items except #8 as Consent Agenda Items.