Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, October 23, 2001
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: J.
Chapman, M. Bedner and F. Tullos
Commissioners:
Staff: J. Bolin, K. Brown, W. Davis, M. Eckert, R. Guarracino, K. Maranville,
P. McNicoll, B. Rogers, J. Sanders, R. Shell, K. Taylor
Press: M. Permar
Others:
1.
Consider approval of the
Consent Agenda.
a)
Approve the
September 25, 2001 Finance Committee Meeting Minutes.
b)
Denial of a request
by Mr. Frank Inman that $27.53 paid in penalties on his tag registration be
refunded.
c)
Denial of a request
by Mr. Edgar W. Baethke that $16.05 paid in penalties on his tag registration
be refunded.
d)
Approve the
corrections to the 1998, 1999, 2000, and 2001 digest as recommended by the
Board of Assessors and/or Chief Appraiser at their September 19, 2001
meeting.
e)
Declare the unusable
items listed on the attached page as surplus and approve the sale of these
items at Auction.
f)
Approve the
Resolution to amend the FY 01/02 budget.
The following
motion made by Commissioner Bedner and seconded by Commissioner Chapman passed
unanimously.
Recommend
approval of the Consent Agenda. (Vote:
3-0-0)
2.
Consider passing a
resolution to join the Georgia Mutual Aid Group and approving the annual fee of
$500.
Mr. Carl
Johnson, Fire Chief, stated that we have not been a member of this group in the
past and Mr. Mark Eckert, County Administrator, said that this membership will
bolster the County’s emergency preparedness.
After discussion the following motion made by Commissioner Chapman and
seconded by Commissioner Bedner passed unanimously.
Recommend
passing a resolution to join the Georgia Mutual Aid Group and approving the
annual fee of $500. (Vote 3-0-0)
3.
Consider exercising
the 1st year extension option with Outside Services, Inc. to perform
grounds maintenance services at the Courthouse Complex for the amount of
$82,560.00 per year. Funding to come
from the Operating Fund of the Recreation Department.
Mr. Ralph
Guarracino, Purchasing Agent, introduced this item and Mr. Wesley Davis,
Recreation Director, stated that he had been satisfied with the services
provided by this company. After
discussion the following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend
exercising the 1st year extension option with Outside Services, Inc.
to perform grounds maintenance services at the Courthouse Complex for the
amount of $82,560.00 per year. Funding
to come from the Operating Fund of the Recreation Department. (Vote 3-0-0)
4.
Consider exercising
the 2nd year extension option with DMS/Coastal Corrections, Inc. to
manage a Private Probation System for the amount of $35.00 per month per
probationer. This amount is to be paid by the probationer.
Mr. Ralph
Guarracino stated that this contract results in no costs to the County since
the monthly fee is paid by the probationer.
The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend
exercising the 2nd year extension option with DMS/Coastal
Corrections, Inc. to manage a Private Probation System for the amount of $35.00
per month per probationer. This amount is to be paid by the probationer. (Vote 3-0-0)
5.
Consider selecting
Ford as the preferred manufacturer of our fleet vehicles and purchase this
fiscal year’s allocation of vehicles from the lowest Bidders.
Mr. Guarracino
stated that the bids for the separate purchase and installation of vehicle
equipment had been opened and would result in a higher cost than if purchased
from the same vendor. After discussion
the following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed unanimously.
Recommend
selecting Ford as the preferred manufacturer of our fleet vehicles and purchase
this fiscal year’s allocation of vehicles, completely equipped, from the Bidder
offering the lowest delivered price.
(Vote 3-0-0)
6.
Consider exercising
the 2nd year extension option with National Linen Services for uniform
services. The FY 01/02 cost is
estimated to be $41,033.20. Funding for
this program to come from the applicable Department's operating budget.
The following
motion made by Commissioner Chapman and seconded by Commissioner Bedner passed
unanimously.
Recommend
exercising the 2nd year extension option with National Linen Services for
uniform services. The FY 01/02 cost is
estimated to be $41,033.20. Funding for
this program to come from the applicable Department's operating budget. (Vote 3-0-0)
7.
Consider authorizing
the Information Technology Department to purchase the web based system from
Government E-Management Systems Inc. (GEMS) of St. Louis Missouri, at a cost of
$54,686 with funding of $54,686 to be provided by the Finance Department's
combined software and hardware capital budgets.
Mr. Jason Bolin,
Acting Information Technology Director, presented this item and stated that
this is an upgrade to a system that the County currently owns and that GEMS is
therefore a sole source vendor. The
following motion made by Commissioner Bedner and seconded by Commissioner
Chapman passed unanimously.
Recommend
authorizing the Information Technology Department to purchase the web based
system from the sole source vendor, Government E-Management Systems Inc. of St.
Louis Missouri, at a cost of $54,686 with funding of $54,686 to be provided by
the Finance Department's combined software and hardware capital budgets. (Vote 3-0-0)
8.
Consider awarding a
contract to TDS Telecom, St. Marys, Georgia for a new E-911 computer system in
the amount of $1,347,917.54. Funding to
come from the Public Safety Complex Project budget.
After discussion
the following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed unanimously.
Recommend
awarding a contract to TDS Telecom, St. Marys, Georgia for a new E-911 computer
system in the amount of $1,347,917.54.
Funding to come from the Public Safety Complex Project budget.
9.
Consider approving
change order #3 for J. Stone Construction in the amount of $3,875 with funding
to be provided by the SSI Water and Sewer Capital Budget.
Mr. Ray Shell,
Utility Manager, explained the problems encountered by the contractor and the
need for the change order. After
discussion the following motion made by Commissioner Bedner and seconded by
Commissioner Chapman passed unanimously.
Recommend
approving change order #3 for J. Stone Construction in the amount of $3,875
with funding to be provided by the SSI Water and Sewer Capital Budget. (Vote 3-0-0)
10.
Receive update on
Public Safety Complex Budget status.
Mr. Ralph
Guarracino presented this item. He
stated that the construction of the Public Safety Complex is on or ahead of
schedule. Commissioner Chapman inquired
about night security at the Complex and Mr. Guarracino is to verify that the
area is secure. No action was taken on
this item.
11.
Request that
Chairman Tullos identify the Finance Committee items which should be included
as consent items in the Commission’s Meeting Agenda.
Commissioner Tullos
identified all items as consent items.