Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, September 25, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: J. Chapman, M. Bedner and F. Tullos

                        Commissioners:

Staff: J. Bolin, W. Davis, M. Eckert, S. Fentriss, R. Guarracino, P. McNicoll, A. Randolph, B. Rogers, J. Sanders, K. Taylor

Press: 

Others: 

 

1.                  Consider approval of the Consent Agenda.

a)      Approve the August 28, 2001 Finance Committee Meeting Minutes. 

b)      Approve the corrections to the 1997, 1998, 1999, and 2000 digest as recommended by the Board of Assessors and/or Chief Appraiser at their September 5, 2001 meeting.

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.  (Commissioner Chapman was not present for this vote.

Recommend approval of the Consent Agenda. (Vote:  2-0-0)

2.                  Consider a request by Mr. Jerry I. Spicer, DBA Cajun Asian Inc., that $535.89 paid in penalties and interest on his 1999 property tax be refunded.

Commissioner Tullos deferred this item until after Item #6.

3.                  Consider retaining one Recreation Department van and trade in remaining two Recreation Department vans during the purchase of three new trucks.

Mr. Mark Eckert, County Administrator, stated that this item had been brought to the Committee previously at the August 3, 2001, meeting.  He requested that the County retain one van for general transportation use and trade in the other two vans because that type vehicle is not adequate for the Recreation Department.  He stated that there is sufficient funding in the Recreation Capital budget and in the Contingency budget.  Commissioner Chapman inquired as to whether any other County vans needing replacing and Mr. Eckert said that the only other van was assigned to the Agriculture Extension office.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend retaining one Recreation Department van and trade in remaining two Recreation Department vans during the purchase of three new trucks.  (Vote:  3-0-0)

4.                  Consider approving Change Order #1 with J. H. Stone Construction, Brunswick, GA, for the Manhole Rehabilitation Project in the amount of $7,800.00 with funding to be provided by the St. Simons Water & Sewer Capital Fund.

Mr. Mark Eckert introduced the County’s new Utility Manager, Ray Shell.  Mr. Shell stated that this is an ongoing project with additional work to be done.  He said that it is difficult to predict the extent of work needed in sewer rehabilitation projects until the work is in progress.  Mr. Eckert also stated that the contractors were unable to identify the damage in the manholes until they started the work.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend approval of Change Order #1 with J.H. Stone Construction, Brunswick, GA, for the Manhole Rehabilitation Project in the amount of $7,800.00 with funding to be provided by the St. Simons Water & Sewer Capital Fund.  (Vote 3-0-0)

5.                  Consider authorizing staff to obtain the services of an underwriter to negotiate the sale of Glynn County Water & Sewer Revenue Bonds to fund $9 million of water and sewer capital projects.

Mr. Shell introduced this item and stated that Phase 2 of the Wastewater Treatment Facility was very important and has resulted from a mandate from EPD.  Commissioner Bedner questioned why the East Beach Sewer had appeared in several different budgets.  He was told that SPLOST #3 was funding the design and the bond funds and SPLOST #4 will fund the construction.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman abstaining.

Recommend authorizing staff to obtain the services of an underwriter to negotiate the sale of Glynn County Water & Sewer Revenue Bonds to fund $9 million of water and sewer capital projects.         (Vote 2-0-1)

6.                  Consider adopting the recommended rate structure as proposed by staff and validated by JJ&G.

Mr. Shell referred to the rate study which was done by Jordan Jones & Goulding and was accepted by the County Commission in 1999.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman abstaining.

Recommend adopting the recommended rate structure as proposed by staff and validated by JJ&G.  (Vote 2-0-1)

2.                  Consider a request by Mr. Jerry I. Spicer, DBA Cajun Asian, Inc. that $535.89 paid in penalties and interest on his 1999 property tax be refunded.

Ms. Alberta Randolph, Deputy Tax Commissioner, stated that Mr. Spicer did not pay his bill which was due on 12/20/99 until March of 2001, or 1 ½  years late.  A correction was made on the values and he received a $902 refund for 1999.  It was stated that Mr. Spicer’s CPA had made an error on his personal property return.  Ms Jamie Thomas, Personal Property Supervisor, stated that Mr. Spicer wants to pay the interest and penalties on his lower value but wants a refund on the value that was in error.  After discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend denial of a request by Mr. Jerry I. Spicer, DBA Cajun Asian Inc., that $535.89 paid in penalties and interest on his 1999 property tax be refunded.  (Vote 3-0-0)

7.                  a) Consider implementing a 3 year computer replacement plan for all county owned desktop computers utilizing the Georgia State Contract with Dell Computer Corporation, Austin, Texas.

Mr. Jason Bolin, Acting Information Technology Director, presented this item and after discussion the following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend implementing a 3 year computer replacement plan for all county owned desktop computers utilizing the Georgia State Contract with Dell Computer Corporation, Austin, Texas.       (Vote 3-0-0)

c)      Consider authorizing the purchase of 63 Desktop computers from Dell Computer Corporation, Austin, Texas, a Georgia State contract vendor, with funding to be provided by the Glynn County FY02 capital budget.

Mr. Jason Bolin, Acting Information Technology Director, presented this item and after discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing the purchase of 63 Desktop computers from Dell Computer Corporation, Austin, Texas, a Georgia State contract vendor, with funding to be provided by the Glynn County FY02 capital budget.  (Vote 3-0-0)

8.                  Consider authorizing the Chairman to sign a 3-year Enterprise contract with Microsoft at a cost of $216.50 per license per year with funding of $86,000 to be provided by the Information Technology Department’s operating budget.

Mr. Bolin presented this item and Mr. Keith Taylor, Assistant County Attorney, requested that the motion state that the approval is subject to the County Attorney’s approval.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

Recommend authorizing the Chairman to sign a 3-year Enterprise contract with Microsoft at a cost of $216.50 per license per year with funding of $86,000 to be provided by the Information Technology Department’s operating budget, subject to the County Attorney’s approval.  (Vote 3-0-0)

9.                  Receive update on Public Safety Complex Budget status.

Mr. Ralph Guarracino, Purchasing Agent, updated the Committee on the status of this project.

10.              Consider approval of an addendum to the contract with Mauldin & Jenkins CPA’s, Macon, Georgia.

Ms. Phyllis McNicoll, Finance Director, requested approval for this item.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.  Commissioner Chapman was not present for this vote.

Recommend approval of an addendum to the contract with Mauldin & Jenkins CPA’s , Macon, Georgia.  (Vote 2-0-0)

11.       Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

Commissioner Tullos identified all agenda items except Item #9 as consent items.