Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 7, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner and F. Tullos

                        Commissioners:

Staff: C. Alexander, D. Chunn, R. Guarracino, U. Keller, P. McNicoll, K. Taylor

Press:  J. Berlin

Others:  Milton Lynn, George Ruehling, DeWitt Wannamaker

 

1.                  Consider approval of the Consent Agenda.

a)      Approve the July 24, 2001 Finance Committee Meeting Minutes. 

b)      Deny a request by Ms. Brewstina Lecounte that $25.23 paid on her tag registration be refunded. 

c)      Approve the Resolution to amend the FY 00/01 budget. 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approval of the Consent Agenda.  (Vote 2-0-0)

2.                  Consider approving the use of Purchasing Cards for the acquisition of materiel, goods or services equal to or less than $500 and authorize staff to implement the program using the State of Georgia state contract Purchasing Card program in accordance with Section 2-2-12(c)(9) of the Purchasing Ordinance which authorizes County participation in Cooperative Procurement. 

Phyllis McNicoll, Finance Director, presented the request for approval of Purchasing Cards usage.  Commissioner Tullos questioned the costs to the County and insurance coverage in the event of misuse or theft.  Ms. McNicoll stated that the County will receive the Purchasing Cards, software and training at no cost to the County and that there will be insurance in place provided by VISA to protect the County if there is misuse or theft.  Commissioner Tullos requested that staff present more detailed information on the insurance at the County Commission meeting.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approving the use of Purchasing Cards for the acquisition of materiel, goods or services equal to or less than $500 and authorize staff to implement the program using the State of Georgia state contract Purchasing Card program in accordance with Section 2-2-12(c)(9) of the Purchasing Ordinance which authorizes County participation in Cooperative Procurement.  (Vote 2-0-0)

3.                  Discuss the use of a private business for funeral escorts. 

Mr. DeWitt Wannamaker gave a presentation on the use of a private funeral escort service to be provided by his business.  He stated that he would be using off-duty police officers who would be riding police-type motorcycles.  Chief Carl Alexander voiced his concerns about the use of on-duty police officers and problems related to emergency calls during the funeral procession which require the officer to leave the procession.  After discussion, Commissioner Tullos requested that staff present a recommendation to the full Board of Commissioners at the next regular meeting.

4.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

Commissioner Tullos identified Items 1(a), 1(b), and 1(c) as consent items.