Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 12, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner and F. Tullos

                        Commissioners:

Staff: T. Drawdy, M. Eckert, S. Greene, R. Guarracino, C. Johnson, P. McNicoll, J. Nealson, B. Rogers, K. Taylor

Press: 

Others: 

 

1.                  Consider approval of the Consent Agenda.

a)      Approve the May 29, 2001 Finance Committee Meeting Minutes. 

b)      Deny a request by Ms. Margaret Zito that $21.86 paid in interest and penalties on motor vehicle registration be refunded. 

c)      Deny a request by Mr. & Mrs. Michael Singer that $44.95 paid in interest and penalties on motor vehicle registration be refunded. 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approval of the Consent Agenda. (Vote 2-0-0)

2.                  Consider

a)      accepting the $46,897.00 grant from the Governor’s Children and Youth Coordinating Council;

b)      authorizing the Chairperson to execute appropriate contract documents subject to the County Attorney’s approval;

c)      approving the required match of $5,711.00 with funding to be provided in the FY 2002 budget; and

d)      authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds. 

Mr. Trey Drawdy, Juvenile Court Officer, responded to questions concerning the cash match.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend

a)      accepting the $46,897.00 grant from the Governor’s Children and Youth Coordinating Council;

b)     authorizing the Chairperson to execute appropriate contract documents subject to the County Attorney’s approval;

c)      approving the required match of $5,711.00 with funding to be provided in the FY 2002 budget; and

d)     authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds.  (Vote 2-0-0)

3.                  Consider awarding the bid for the upgrade of the Airport Water Storage Facility to Douglas Electric Company, Douglas, GA, the low bidder, in the amount of $499,955 with funding to be provided by the Water & Sewer Capital Budget. 

Ms. Barbara Rogers, Administrative Analyst, explained that the water storage tank to be upgraded was originally built over fifty (50) years ago.  Commissioner Tullos questioned whether the budget of $650,000 was exclusively for the storage tank and Ms. Rogers stated that it also included the chlorinator.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend awarding the bid for the upgrade of the Airport Water Storage Facility to Douglas Electric Company, Douglas, GA, the low bidder, in the amount of $499,955 with funding to be provided by the St. Simons Island Water & Sewer Capital Budget.  (Vote: 2-0-0)

4.                  Consider authorizing staff to prepare an application to the GEMA Hazard Mitigation Grant Program to obtain funding assistance to install storm shutters on the Public Safety Complex and the Fire Station #8, agree to propose a 10% match in the application and authorize the Chairman to sign the grant application. 

Mr. Carl Johnson, Fire Chief, presented this item and stated that, if the grant application is approved, the cash match of 10 to 12 thousand dollars would be funded from the Public Safety Complex contingency fund.  Mr. Mark Eckert, County Administrator, stated that this should be the County’s most secure building since it will house the EOC.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend authorizing staff to prepare an application to the GEMA Hazard Mitigation Grant Program to obtain funding assistance to install storm shutters on the Public Safety Complex and the Fire Station #8, agree to propose a 10% match in the application and authorize the Chairman to sign the grant application.  (Vote: 2-0-0) 

5.                  Consider authorizing staff to engage an Architectural/Engineering firm to evaluate the Old Casino and other recreational buildings (Thalman & Sterling), provide cost estimates for the relocation of the Public Health Facility and establish the source of funding in an amount of $150,000 to be provided by the General Fund Parks and Recreation budget in the amount of $100,000 and the FY00/01 Parks and Recreation Contingency in the amount of $50,000.  (J. Nealson)  pages 29-30

Mr. Mark Eckert introduced Mr. Jay Nealson as the County’s new Facilities Manager.  Mr. Nealson informed the Committee that the New Casino building, Winchester building, and the Thalman and Sterling Community buildings pose a risk to public safety.  He stated that it is imperative that the buildings be thoroughly inspected by an outside Architectural/Engineering firm to estimate the full scope of deficiencies.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend authorizing staff to engage an Architectural/Engineering firm to evaluate the Old Casino and other recreational buildings (Thalman & Sterling), provide cost estimates for the relocation of the Public Health Facility and establish the source of funding in an amount of $150,000 to be provided by the General Fund Parks and Recreation budget in the amount of $100,000 and the FY00/01 Parks and Recreation Contingency in the amount of $50,000.  (Vote: 2-0-0)

6.                  Consider 

a)      accepting the $35,903 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the position for the Domestic Violence Liaison for the Magistrate Court of Glynn County;

b)      authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval;

c)      approving the required cash match of $6,500 and the in-kind match of $2,476 that has already been recommended in FY00/01 under the program 0471 VOCA Grant; and

d)      authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds.  (S. Greene)  pages 31-39

Ms. Susan Greene, Magistrate Court Domestic Violence Liaison, stated that the amount of the match has not changed since the program first started.  Ms. Greene said that she had become aware that the health insurance costs had increased for the coming fiscal year and the cash match should be increased to $8,500.   Commissioner Tullos requested that Ms. Greene contact the State and request an increase to fund the additional health insurance expense.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend

a)      accepting the $35,903 Domestic Violence Grant Award from the Criminal Justice Coordinating Council to help finance the position for the Domestic Violence Liaison for the Magistrate Court of Glynn County;

b)     authorizing the Chairman to execute appropriate contract documents subject to the County Attorney’s approval;

c)      approving the required cash match of $8,500 and the in-kind match of $2,476 that has already been recommended in FY00/01 under the program 0471 VOCA Grant; and

d)     authorizing the County Administrator to expend funds subsequent to the execution of the grant agreement and appropriation of funds.  (Vote: 2-0-0)

7.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

Commissioner Tullos identified all agenda items as consent items.