Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, May 29, 2001
Jury Assembly Room
Glynn County Courthouse
Brunswick, Georgia
Present:
Committee Members: J. Chapman and F. Tullos
Commissioners: H. Woodman
Staff: J. Bruner, E. Clark, W. Davis, F. Dees, M. Eckert, R. Guarracino, T.
Henderson, C. Johnson, E. Lang, P. McNicoll, J. Pereles, B. Rogers, R. Rowell,
S. Schaeffner, K. Taylor
Press: J. Berlin, M.
Permar
Others: S. A. Anderson, Wayne
Hutcheson
1.
Consider approval of the
Consent Agenda.
a)
Approve the May 8, 2001
Finance Committee Meeting Minutes.
pages 2-4
b)
Declare the unusable items
listed on the attached pages as surplus and approve the sale of these items at
Auction. (D. Chunn) pages 5-8
c)
Approve the corrections to
the 1999, 2000, and 2001 digests as recommended by the Board of Assessors
and/or Chief Appraiser at their May 2, 2001 meeting. (S. Schaeffner) pages
9-10
The following motion made by Commissioner Chapman and
seconded by Commissioner Tullos passed unanimously.
Recommend
approval of the Consent Agenda. (Vote 2-0-0)
2.
Consider waiving the
interest, accepting payment of $492.91 (which includes the $10.00 filing fee),
and file a quitclaim for the 1983 tax deed on Parcel #01-00398. (T. Henderson and K. Taylor) pages 11-15
Ms. Tammy Henderson, Finance Dept. Administrative
Secretary, presented this item and Mr. Keith Taylor, Assistant County Attorney,
agreed that the County had no record of the deed or sale of the tax deed and
staff recommended waiving interest.
After discussion the following motion made by Commissioner Chapman and
seconded by Commissioner Tullos passed unanimously.
Recommend waiving
the interest, accepting payment of $492.91 (which includes the $10.00 filing
fee), and file a quitclaim for the 1983 tax deed on Parcel #01-00398. (Vote 2-0-0)
3.
Consider a request
from Mr. Wayne Hutcheson that the impact fees imposed on the building permit be
waived. (W. Hutcheson and T.
Clark) pages 16-17
Mr. Keith Taylor stated that there was no need to waive
the tapping fee but that they only needed to accept the County Attorney’s
interpretation of the Water & Sewer ordinance regarding capital tap fees
for churches. After discussion the
following motion made by Commissioner Chapman and seconded by Commissioner
Tullos passed unanimously.
Recommend
acceptance of the County Attorney’s interpretation of the Water & Sewer
Ordinance regarding capital tap fees for churches. (Vote 2-0-0)
4.
Consider entering
into a cost share agreement with Mr. Joe Clements to upgrade a new 2” waterline
to an 8” line not to exceed cost to the County of $13,000 with funding to be
provided by the St. Simons Island Water and Sewer Upgrade Program. (U. Keller)
pages 18-20
Ms. Barbara Rogers, Administrative Analyst, explained Mr.
Clements’ request. Commissioner Chapman
question whether Mr. Mark Eckert, County Administrator, agreed with the
request. Mr. Eckert stated that he did
agree and that this line would also allow for fire protection for three
neighborhoods in the area. The following
motion made by Commissioner Chapman and seconded by Commissioner Tullos passed
unanimously.
Recommend entering
into a cost share agreement with Mr. Joe Clements to upgrade a new 2” waterline
to an 8” line not to exceed cost to the County of $13,000 with funding to be
provided by the St. Simons Island Water and Sewer Upgrade Program. (Vote 2-0-0)
5.
Consider authorizing
staff to purchase Computer Assisted Mass Appraisal (CAMA) Software from
SDI/Govern in the amount of $265,450.00 with funding to be provided by the
General Fund fund balance. (S.
Schaeffner) pages 21-24
Mr. Joe Pereles, Public Works Director, presented this
item since he had knowledge, which was obtained during the time that he held
the position of Information Technology Director, of the condition of the
present tax computer system. He stated
that the current system is antiquated and that the software was written
in-house. He informed the Committee
that there is no data integration with the Tax Commissioner’s system or the
Geographical Information System (GIS).
The software is housed on a Risc 6000 system which is over ten (10)
years old and is no longer supported by IBM and he is concerned that it may not
last another six months. Commissioner
Tullos questioned whether Mr. Eckert supported this purchase and he replied
that he fully supported it and expanded on the reasons for his support. Commissioner Chapman requested an
explanation of all functions that this software will improve and made the
following motion which was seconded by Commissioner Tullos and passed
unanimously.
Recommend the
deferral to the full Board of Commissioners of the request from staff to
purchase Computer Assisted Mass Appraisal (CAMA) Software from SDI/Govern in
the amount of $265,450.00 with funding to be provided by the General Fund fund
balance. (Vote 2-0-0)
6.
Consider
authorizing staff to proceed with Alternative #3 for the North Glynn Parking
Lot Lighting Project with monies to be taken from budgeted SPLOST #3 Funds and
DCA Grant in the amount of $20,000 and authorize staff to proceed immediately
to Commission on June 7, 2001. (W.
Davis)
page 25
Mr. Wesley Davis, Recreation Director, stated that the
bids would be opened in the next week and that for safety reasons the lights
needed to be installed before the next soccer season starts. Commissioner Chapman asked that Mr. Davis
reaffirm that the funds would be provided fully by the DCA Grant and SPLOST #3,
which Mr. Davis did. The following
motion made by Commissioner Chapman and seconded by Commissioner Tullos passed
unanimously.
Recommend
authorizing staff to proceed with Alternative #3 for the North Glynn Parking
Lot Lighting Project with monies to be taken from budgeted SPLOST #3 Funds and
DCA Grant in the amount of $20,000 and authorize staff to proceed immediately
to Commission on June 7, 2001. (Vote
2-0-0)
7.
Consider
ending the Recreation Department’s provision of child care programs in order to
eliminate the risk, and further, to remove ourselves from competition with
other providers with the following closing dates; After School Program,
effective June 8, 2001; the Camp Challenge Program, effective July 31, 2001;
and the Camp Adventure Program, effective August 17, 2001. (W. Davis)
pages 26-27
Mr. Wesley Davis, Recreation Director, stated that the
Recreation Department is doing a good job with the Child Care Program but that
there is a substantial risk involved with this program. He said that they have had forty (40)
children in the after-school program and around two hundred (200) in the summer
program and they should expect comments from the public on this issue. Mr. Eckert agreed with the proposal. Commissioner Chapman stated that he did not
think the County should be in the child care business and after further
discussion, the following motion made by Commissioner Chapman and seconded by
Commissioner Tullos passed unanimously.
Recommend ending
the Recreation Department’s provision of child care programs in order to
eliminate the risk, and further, to remove ourselves from competition with other
providers with the following closing dates; After School Program, effective
June 8, 2001; the Camp Challenge Program, effective July 31, 2001; and the Camp
Adventure Program, effective August 17, 2001.
(Vote 2-0-0)
8.
Consider
accepting the offer by the Georgia Department of Transportation to conduct a
traffic study on St. Simons Island with the County’s 20% portion to be funded
by the BATS budget or the remaining personnel budget in the Community
Development Department. (J.
Bruner) pages 28-30
Mr. Jim Bruner, County Engineer, stated that the DOT had
offered to assist the County by conducting the traffic study but that they do
require a 20% match which cannot be funded by BATS since BATS is federal funds
and the County is not allowed to fund the local match with federal funds. He stated that there is sufficient funds
remaining in the Engineering personnel budget.
The following motion made by Commissioner Chapman and seconded by
Commissioner Tullos passed unanimously.
Recommend
accepting the offer by the Georgia Department of Transportation to conduct a
traffic study on St. Simons Island with the County’s 20% portion to be funded
by the remaining personnel budget in the Community Development Department. (Vote 2-0-0)
9.
Consider a request from Personnel Director Becky
Rowell to transfer $22,650 originally budgeted in the Public Works Department
budget to the Personnel Department budget to fund the position of Risk Manager
which will be housed in the Personnel Department. (B. Rowell) page 31
Ms. Rebecca Rowell presented the request and stated that
interviews will be done in the near future.
Mr. Eckert stated that this position was approved in the Public Works
budget and this is simply moving the function from Public Works to the
Personnel Department budget. The
following motion made by Commissioner Chapman and seconded by Commissioner
Tullos passed unanimously.
Recommend transferring $22,650 originally budgeted in the
Public Works Department budget to the Personnel Department budget to fund the
position of Risk Manager which will be housed in the Personnel Department. (Vote 2-0-0)
10.
Request that
Chairman Tullos identify the Finance Committee items which should be included
as consent items in the Commission’s Meeting Agenda.
Commissioner
Tullos identified items 1 – 4, and 6 – 9 as consent items.