Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, May 8, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex Building

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner and F. Tullos

                        Commissioners: 

Staff: E. Carter, M. Eckert, R. Guarracino, U. Keller, P. McNicoll, Q. McNurlen, S. Schaeffner, and  K. Taylor

Press:   

Others:  Sheryl Bullard, Donnie Cofer, Jeff Jenkins, and Vernon Martin

 

1.                  Consider approval of the Consent Agenda.

a)      Approve the April 10, 2001 Finance Committee Meeting Minutes.

b)      Approve a request from Mr. & Mrs. Allen D. Webster that $563.84 be refunded due to his homestead exemption status being removed from his Property Tax Bill in 1994.  

c)      Approve the corrections to the 1998, 1999, 2000, and 2001 digests as recommended by the Board of Assessors and/or Chief Appraiser at their April 18, 2001 meeting.

Item #1(b) was pulled at the request of Mr. Keith Taylor, Assistant County Attorney, for a correction.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approval of the Consent Agenda Items 1(a) and 1(c).  (Vote 2-0-0)

Mr. Keith Taylor stated that the request in item 1(b) should be amended to $388.16 which is the amount of refunds allowed under the statute of limitations.  The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend approval of a request from Mr. & Mrs. Allen D. Webster that $388.16 be refunded due to his homestead exemption status being removed from his Property Tax Bill in 1994.  (Vote 2-0-0)

2.                  Consider a request from Mr. Don Cofer and Mr. Jeff Jenkins to construct a Bowling Alley in the Casino Building on St. Simons Island in the same area as the previous Bowling Alley.  

Mr. Donnie Cofer and Mr. Jeff Jenkins requested authorization to construct and operate a bowling alley in the Casino Building.  Commissioner Tullos asked if they were offering a formal proposal and Mr. Cofer responded that they would put the proposal on paper in the next week.  Commissioner Bedner stated that he supports the concept and it was also stated that the Casino Advisory Board’s response was favorable.  Mr. Mark Eckert, County Administrator, was concerned about whether the building was structurally sound enough to support the bowling alley.  After further discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend directing staff to proceed with formulating a Request for Proposals (RFP) for operations and maintenance of a bowling alley at the Casino Building on St. Simons Island.  (Vote: 2-0-0)

3.                  Consider accepting the adjusted pricing of $129,350 and award bid for the Historical Courthouse Finishes to River City Contractors with funding to be provided by SPLOST 3. 

Mr. Ellis Carter, Building Official, stated that this bid award will result in the completion of Phase 2 of the Historical Courthouse Project.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend accepting the adjusted pricing of $129,350 and award bid for the Historical Courthouse Finishes to River City Contractors with funding to be provided by SPLOST 3.  (Vote 2-0-0)

4.                  Consider accepting Option #3 and that the County execute a contract with the Coastal Georgia RDC to complete the tri-county flood mitigation plan in accordance with GEMA deadlines and requirements, that the Chairman be authorized to execute such contract with the funding of $6,500 to be provided by the CGRDC in cooperation with Camden and McIntosh Counties. 

Mr. Mark Eckert recommended approval of this item and after discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend accepting Option #3 and that the County execute a contract with the Coastal Georgia RDC to complete the tri-county flood mitigation plan in accordance with GEMA deadlines and requirements, that the Chairman be authorized to execute such contract with the funding of $6,500 to be provided by the CGRDC in cooperation with Camden and McIntosh Counties.  (Vote 2-0-0)

5.                  Consider authorizing staff to enter into an agreement with Vita Hill Construction, to upgrade the N. Harrington sewer system to County Specifications.  The difference in cost will be paid by the St. Simons Island Water & Sewer Capital Projects Fund in the amount of $38,044.00.

Mr. Uli Keller, Acting Utilities Manager, presented this item.  Commissioner Bedner instructed staff to stress to Community Development to make sure the trees are protected.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend authorizing staff to enter into an agreement with Vita Hill Construction, to upgrade the N. Harrington sewer system to County Specifications.  The difference in cost will be paid by the St. Simons Island Water & Sewer Capital Projects Fund in the amount of $38,044.00.  (Vote 2-0-0)

6.                  Consider awarding Woodard Construction Company, Waycross, GA, the contract for the Ledbetter Water Improvement project in the amount of $183,140.00 with funding to be provided by the FY01 St. Simons Island Water & Sewer Budget. 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend awarding Woodard Construction Company, Waycross, GA, the contract for the Ledbetter Water Improvement project in the amount of $183,140.00 with funding to be provided by the FY01 St. Simons Island Water & Sewer Budget.  (Vote 2-0-0)

7.                  Consider request of Southport Group LLC to share construction costs of 12” water line along US Hwy 17 to Foxcreek Estates. 

Mr. Uli Keller explained the request from the Southport Group and recommended that the County not enter into the agreement with the developer.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend issuing a counter proposal to Southport Group LLC as follows:

a)  Southport Group LLC will fund 100% of the 12” water line along US Hwy 17 to Foxcreek Estates,

b)  The County will enter into a contract to reimburse the cost of the construction of the 12” water line through the refund of 70% of capital tap fees collected on Foxcreek Estates properties only, and

c)  Terminate the contract for refunds at the earlier of the date that full reimbursement has been earned or at the end of six years.

(Vote: 2-0-0)

8.                  Consider authorizing the County Administrator to issue an RFP for an outside consultant to rewrite the County’s Zoning & Subdivision Ordinances with funding to be provided by the Community Development Contingency Fund and vacant positions within the Planning & Zoning Division of Community Development. 

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.

Recommend authorizing the County Administrator to issue an RFP for an outside consultant to revise the current County Zoning & Subdivision Ordinances with funding to be provided by the Community Development Contingency Fund and vacant positions within the Planning & Zoning Division of Community Development.  (Vote 2-0-0)

9.                  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

Commissioner Tullos identified items 1 - 6 and item 8 as consent items.