Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, April 10, 2001

Third Floor Conference Room

W. Harold Pate Courthouse Annex Building

Brunswick, Georgia

 

 

Present:

                  Committee Members: M. Bedner, J. Chapman, and F. Tullos

                  Commissioners: 

Staff: D. Chunn, W. Davis, M. Eckert, R. Guarracino, A. Hudson, C. Johnson, U. Keller, P. McNicoll, J. Nazzrie, D. Newbern, J. Sanders, S. Schaeffner, K. Thomas, and  K. Taylor

Press:  J. Berlin, M. Permar

Others: 

 

 

1.              Consider approval of the Consent Agenda.

a)    Approve the March 27, 2001 Finance Committee Meeting Minutes. 

b)    Approve the corrections to the 1998, 1999, and 2000 digests as recommended by the Board of Assessors and/or Chief Appraiser at their March 7, and March 21, 2001 meeting. 

c)    Declare the unusable items listed on the attached page as surplus and approve the sale of these items at Auction. 

The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend approval of all Consent Agenda items.  (Vote 3-0-0)

2.              Receive opinions from the County Attorney on dual tax payments, credit card payments of taxes, and refunds of tax overpayments.

Mr. Keith Taylor, Assistant County Attorney, submitted and discussed a memorandum to the Committee which responded to questions that were brought up at the last Finance Committee meeting.

No Action

3.              Consider approving the implementation of the following:

a)    Increased rental fee for the Community Buildings to a $50 per use fee and a $100 damage deposit.

b)    A new Facility Rental Contract for use when renting the Community Buildings. 

Mr. Wesley Davis, Recreation Director, presented this item and noted that the $100 damage deposit will be refundable.  Commission Bedner questioned why the rates had changed several years ago from hourly rates to daily rates.  Commissioner Tullos stated that it was the philosophy of the governing body that if taxpayers owned and funded the property, they shouldn’t be required to pay for the use of the property.  Commissioner Chapman questioned whether the program was operating at a deficit and Mr. Davis responded that it was.  Commissioner Tullos agreed that the program doesn’t generate enough fees to cover costs.  Mr. Mark Eckert, County Administrator, stated that the purpose of this item is to reduce the amount of General Fund dollars that are required to subsidize the Recreation Department.  After further discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman voting against the motion.

Recommend approving the implementation of the following:

a)    Increase of rental fees for the Community Buildings to a $35 per use fee and a $100 damage deposit, effective April 23, 2001.

b)    A new Facility Rental Contract for use when renting the Community Buildings.

(Vote 2-1-0) 

 

4.              Consider approving implementation of the following:

a)    Increase the fees of the After School Program to $40 per week per child.

b)    Increase the fees of the Camp Adventure Program for camp hours denoted as follows:

I.      7:30 a.m. - 9:30 a.m. - $10.00/week

II.     9:00 a.m. - 3:30 p.m. - $40.00/week

III.   3:30 p.m. - 6:00 p.m. - $15.00/week

c)    Increase the fees for the Camp Challenge Program to $50.00 per week per child

d)    Institute the addition of a $5.00 administrative fee for each Community Education Class registration. 

Mr. Wesley Davis presented this item and stated that the Recreation Department’s rates are below the current market rates for the type of programs listed.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman voting against the motion.

Recommend approving implementation of the following with increases effective June 1, 2001:

a) Increase the fees of the After School Program to $40 per week per child.

e)    Increase the fees of the Camp Adventure Program for camp hours denoted as follows:

IV.  7:30 a.m. - 9:30 a.m. - $10.00/week

V.    9:00 a.m. - 3:30 p.m. - $40.00/week

VI.  3:30 p.m. - 6:00 p.m. - $15.00/week

f)     Increase the fees for the Camp Challenge Program to $50.00 per week per child

g)    Institute the addition of a $5.00 administrative fee for each Community Education Class registration.

(Vote 2-1-0)

5.              Consider approving implementation of the following:

a)    Increase the fees of Selden Park

b)    Discounts only to be approved by the Board of Commissioners with discounted amounts to be reimbursed to the Recreation Department through a special fund for this purpose

c)    A new Facility Rental Contract for use when renting the Selden Park Facility. 

Mr. Wesley Davis introduced this item and stated that the Selden Park Advisory Board had unanimously approved the proposed fee changes.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed with Commissioner Chapman voting against the motion.

Recommend approving implementation of the following, effective April 23, 2001:

a)    Increase the fees of Selden Park

b)    Discounts only for activities on the Community-wide Waiver list as approved by the Board of Commissioners on March 27, 2001, with discounted amounts to be reimbursed to the Recreation Department through a special fund for this purpose

c)    A new Facility Rental Contract for use when renting the Selden Park Facility.

(Vote 2-1-0)

6.              Consider authorizing staff to apply for 70% funding from the FEMA Fire grant program to assist with paying for the 36 (thirty-six) SCBA’s with integrated PASS devises, Glynn County Fire Fund providing the necessary matching funds, and authorizing the Chairman to sign the grant application and the needed documentation. 

Chief Carl Johnson, Fire Chief, requested authorization to apply for the FEMA Fire grant.  He stated that the grant will be very competitive and that the grant awards will be made by September 30, 2001.  If approved, the County will be applying for $62,930 in federal funding with a $26,970 local match to be funded by the Fire Fund.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing staff to apply for 70% funding from the FEMA Fire grant program to assist with paying for the 36 (thirty-six) SCBA’s with integrated PASS devises, Glynn County Fire Fund providing the necessary matching funds, and authorizing the Chairman to sign the grant application and the needed documentation.   (Vote 3-0-0)

7.              Consider authorizing a capital improvement project for the renovation of the Office Park workspace at a cost not to exceed $10,000 with funding to be provided by Environmental Engineering’s FY01 operating budget. 

Mr. Uli Keller, Administrative Analyst, presented the request for funding.  Commissioner Chapman inquired as to how long the Administration Department is planning to stay in the Office Park Building.  Mr. Mark Eckert stated that it may be as long as ten (10) years.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

Recommend authorizing a capital improvement project for the renovation of the Office Park workspace at a cost not to exceed $10,000 with funding to be provided by Environmental Engineering’s FY01 operating budget.  (Vote 3-0-0)

8.              Consider authorizing staff to issue a Request for Proposal for County Legal Services.

Chairman Tullos announced that this item would be deferred to the County Commission meeting.

No Action

9.              Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting.

Commissioner Tullos identified items 1(b), 1(c), 6, and 7 as consent items.