Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M.,
Tuesday, November 8, 2005
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: H. Lynn,
T. Thaw
Other
Commissioners:
Staff: J. Bruner, P. Christian, D.
Chunn, W. Davis, J. Horton, L. Little, P.
McNicoll, S. Santee, C. Stewart, W. Worley
Press: M. Permar
Others: J. Jones, M. Curry
1. Consider
approval of the Consent Agenda.
a)
Approve
the October 25, 2005 Finance Committee Minutes.
b)
Approve
the real property corrections to the 2003, 2004 and the 2005 Digests as
recommended by the Board of Assessors and/or the Chief Appraiser at their
October 26, 2005 meeting.
The following motion made by
Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend approval of the Consent Agenda
items. (Vote: 2-0-0)
2. Consider
awarding the bid for the IAP Sewer Project design to Carter & Sloope in the
amount of $50,500 with funding provided by a federal grant award from Georgia
DCA in the amount of $356,160 and a County match of $82,040.
Mr. Jim Bruner, County Engineer,
presented this item and requested that the bid be awarded to Carter &
Sloope. The following motion made by
Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend awarding the bid for the IAP Sewer
Project design to Carter & Sloope in the amount of $50,500 with funding
provided by a federal grant award from Georgia DCA in the amount of $356,160
and a County match of $82,040. (Vote: 2-0-0)
3. Consider
authorizing the County
Attorney’s office to
conduct a public sale of the Mallard Travel Trailer in order to foreclose and
satisfy the lien held by the Glynn County Recreation Department in the amount
of four thousand, two hundred fifty dollars ($4,250.00).
Mr. Will Worley, Asst. County Attorney, explained that a customer had
rented space for a travel trailer, had subsequently stopped paying rent and had
never removed the trailer. The
following motion made by Commissioner Thaw and seconded by Commissioner Lynn
passed unanimously.
Recommend authorizing the County Attorney’s
office to conduct a public sale of the Mallard Travel Trailer in order to
foreclose and satisfy the lien held by the Glynn County Recreation Department
in the amount of four thousand, two hundred fifty dollars ($4,250.00). (Vote: 2-0-0)
4. Consider
authorizing the Chairman to execute the Indemnification and Hold Harmless
Agreement with Brunswick
Development Partners, LLC. After execution
by all parties, Glynn
County will apply for a
Utility Facility Encroachment Permit on behalf of the developer.
Mr. Jim Bruner stated that the Georgia Department of Transportation will
not issue a Utility Facility Encroachment Permit to a business so it must be
obtained by Glynn
County on behalf of the
developer. He stated that the Agreement
is intended to protect Glynn
County from any actions
of the developer while it completes the project and to ensure that the
developer complies with the terms of the permit. Commissioner Lynn questioned whether it would
be beneficial to the County to have the sewer main increased from a 6” main to
an 8” main. Mr. Bruner replied that he had
asked staff if that would be feasible and they had contacted the developer who
had assured them that the 6” line was sufficient for future development. The following motion made by
Commissioner Lynn and seconded by Commissioner Thaw passed unanimously.
Recommend authorizing
a)
the Chairman to execute the Indemnification
and Hold Harmless Agreement with Brunswick
Development Partners, LLC.,
b)
the County to apply for a Utility Facility
Encroachment Permit on behalf of the developer after execution of the Agreement
by all parties, and
c)
staff to evaluate the need for increasing
the size of the developer’s 6” sewer main. (Vote: 2-0-0)
5. Consider
awarding the bid for the Excavator with mower to the lowest responsive bidder,
Great Southern Const. Equipment in the amount of $ 143,017.00, with funding to
come from the Fleet Maintenance Capital Budget.
Mr. Jimmy Horton, Interim
Public Works Director, presented this item and the following motion made
by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend awarding the bid for the Excavator
with mower to the lowest responsive bidder, Great Southern Const. Equipment in
the amount of $ 143,017.00, with funding to come from the Fleet Maintenance
Capital Budget. (Vote: 2-0-0)
6. Consider
authorizing staff to solicit bids for the sale of the Stonewall and “L” Street
building.
Mr. Charley Stewart, County
Administrator, stated
that Carter Goble Lee had estimated that it would cost the County $16,000 to demolish the building and clean the
lot. After discussion the
following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend authorizing staff to solicit bids
for the sale or removal of the Stonewall and “L” Street building. (Vote:
2-0-0)
The following motion made by Commissioner Thaw and seconded by
Commissioner Lynn passed unanimously.
Authorize the addition of two
items to the Finance Committee agenda.
7.
Consider awarding the Realignment of
Cut-off Road at Blythe Island Drive project to Allen Owens Construction and
Paving, Inc. of Blackshear, Georgia in the amount of $59,830.20 with funding to
be provided by FY 2000 tax digest funds.
Mr. Jimmy
Horton presented this item and the following motion made by
Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend awarding the Realignment of Cut-off Road
at Blythe Island Drive project to Allen Owens Construction and Paving, Inc. of
Blackshear, Georgia in the amount of $59,830.20 with funding to be provided by
FY 2000 tax digest funds. (Vote: 2-0-0)
8. Discussion regarding
Solid Waste Collection exemption requests.
Mr. Charley Stewart advised the
Committee that several individuals had requested to come before the Finance
Committee to request an exemption from the Solid Waste Collection fee. He requested that the Board approve guidelines
for exemptions that could be approved by staff.
Commissioner Thaw suggested that an individual that owns a business and
has a contract for a dumpster at the business should qualify for the exemption. Mr. Stewart agreed and stated that staff
would write a proposed amendment to the ordinance which would be forwarded to
the Board of Commissioners.
9. Request that Chairman Lynn
identify the Finance Committee items which should be included as consent items
in the Commission’s Meeting Agenda.
Commissioner Lynn identified
all items as Consent Agenda Items.