Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M.,
Tuesday, October 25, 2005
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: U.
Keller, T. Thaw
Other
Commissioners:
Staff: D. Chunn, M. Doering, S.
Greene, P. McNicoll, D. Newbern, C. Stewart, W. Worley
Press: M. Permar
Others: M. Davis, J. Jones
1. Consider
approval of the Consent Agenda.
a)
Approve
the October 11, 2005 Finance Committee Minutes.
b) Approve the Resolution to amend the FY 05/06
Budget.
c)
Change
the FY05 Carryforward for the North Glynn Ballfield Phase III and the Mansfield Street Building
remodeling of Drug Court
to $278,330 and $30,000, respectively.
d)
Approve the real property corrections to
the 2002, 2003, 2004 and the 2005 Digests as recommended by the Board of
Assessors and/or the Chief Appraiser at their October 12, 2005 meeting.
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend approval of the Consent Agenda
items. (Vote: 2-0-0)
2. Consider
approving the $40,187 FY 2005-06 grant contract with the Governor’s Criminal
Justice Coordinating Council, subject to the County Attorney’s
review and approval. Glynn
County will match the
$40,187 federal grant with a $10,047 cash match. The Chairman is authorized to
sign the grant contract documents.
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend approving the $40,187 FY 2005-06
grant contract with the Governor’s Criminal Justice Coordinating Council,
subject to the County
Attorney’s review and
approval. Glynn County will match the $40,187 federal
grant with a $10,047 cash match. The Chairman is authorized to sign the grant
contract documents. (Vote: 2-0-0)
3. Consider
eliminating the canopy allowance of $150,000.00 that is currently within the
contractors contract to provide and use that internal funding as the funding
source for items 1- 6 above and convert the approximate balance of $25,993.00
as an owners’ contingency for future unknown potential cost issues for the
Casino Project.
Mr. Marshall Davis, Carter Goble Lee, presented this item and stated
that the allowance in the Casino budget for the canopy was set by the project
architect at $150,000. CGL requested
pricing from Massee Builders and received a quote of $179,437. They have requested that the architect
redesign the canopy in order to stay within the allowance. He stated that there were six other items that
required additional funding as shown below:
1)
Cost for Capital Tapping fee - $1,905
2)
Post Addendum issued by architect for additional
storm drain work and curb cut changes - $11,676.
3)
Changes to door and hardware scheduled after
inventory of all existing doors and hardware at the jobsite - $10,426
4)
Reworking of some existing water lines that were
not exposed as deteriorated until demolition of existing fixtures occurred
(hard cost not yet determined) – estimated potential cost - $15,000
5)
Audio/Visual Package – Allowance $35,000
6)
Landscaping and irrigation that was determined
to be purchased separate from the current contract with Massee. – Allowance
$50,000
The Commissioners agreed that the
landscaping should be deferred and that the canopy should not exceed the
$150,000 allowance. The following motion
made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend approval of the following Casino
project items:
·
Capital Tapping fees $ 1,905
·
Additional storm drain work and curb cut
changes $ 11,676
·
Additional door and hardware costs $ 10,426
·
Reworking deteriorated water lines $ 15,000
·
Audio/Visual Packing $ 35,000
with funding be provided by the lowest
Splost 4 Tier 2 project available, reaffirm the funding for the canopy in the
amount of $150,000, and authorize the deferral of the landscaping at the
Casino. (Vote: 2-0-0)
4. Consider
authorizing Carter Goble Lee to negotiate with the City of Brunswick, an alternate system different from
the 18”x 18” paver, including the possibility of a smaller paver (8” x
8”). Other considerations for alternate
systems (if allowed by the City) would be “Stamped Concrete” and or “basic
concrete sidewalks with a standard broom finish”.
Mr. Marshall Davis explained the
problems with acquiring reasonable bids for the paver project. After discussion, the following motion made
by Commissioner Thaw and seconded by Commissioner Keller passed
unanimously.
Authorize Carter Goble Lee to obtain bids
for the County’s internal sidewalks using new 8” pavers with all usable 18”
pavers worked into the project.
Sidewalks along the street which belong to the City of Brunswick will not be included in this
project. (Vote: 2-0-0)
The following
motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Motion to add an item to the agenda. (Vote: 2-0-0)
5. Consider
awarding the bid for the Police pursuit vehicles to the lowest responsive
bidders, Kings Colonial Ford, in the amount of $417,165.60 and Lilliston Ford for
the two Ford Taurus in the amount of $23,992.70, with funding to be provided by
Splost #4 fund.
The following
motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend awarding the bid for fifteen
Police pursuit vehicles to the lowest responsive bidders, Kings Colonial Ford,
in the amount of $417,165.60 and Lilliston Ford for the two Ford Taurus in the
amount of $23,992.70, with funding to be provided by Splost #4 funds. (Vote: 2-0-0)
6. Request
that Commissioner Thaw identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Thaw identified
items all items except item #4 as Consent Agenda Items. Item #4 will not go to the Board of
Commissioners at this time.