Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, October 11, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  H. Lynn, U. Keller

Other Commissioners: 

Staff:  D. Chunn, A. Hunter, P. McNicoll, J. Pereles, B. Rowell, A. Sapp, C. Stewart, D. West, W. Worley

Press:   M. Permar

Others:  M. Davis, P. Kittridge

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the September 27, 2005 Finance Committee Minutes.

 

b)      Approve a request from Mr. Gerry McCranie and Ms. Sheryl Yawn that $15,000.00 paid for a tax deed on parcel #04-05205 for tax years 1997-2000 be refunded and that $8,598.46 paid for 2000-2003 taxes be refunded.

 

c)      Approve the real property corrections to the 2004 and the 2005 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their September 28, 2005 meeting. 

 

d)      Carryforward FY05 Encumbrances Budget to the FY06 Budget.

 

The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed unanimously. 

 

Recommend approval of the Consent Agenda items.  (Vote:  2-0-0)

 

2.      Consider awarding the bid for the tractor and bat wing mower to the lowest responsive bidder, Dixon Tractor, in the amount of $39,500, with funding to come from the Public Works Capital Program. 

 

Mr. Joe Pereles, Public Works Director, presented this request and stated that it was a larger mower that would take care of roads such as Harry Driggers Blvd. And outfall ditches.  Commissioner Lynn requested that the County not retire the old equipment until Public Works is back to where it should be in regards to equipment.  Mr. Charles Stewart, County Administrator, questioned Mr. Pereles as to the cost of repairs and the cost of a new mower.  Mr. Pereles stated that they had spent approximately $2 thousand in repairs within the year and that a new mower would cost $10 thousand.  Commissioner Keller recommended that the Administrator determine the use of the old mower but commented that the Board of Commissioners had already declared it as surplus.  The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed unanimously. 

 

Recommend awarding the bid for the tractor and bat wing mower to the lowest responsive bidder, Dixon Tractor, in the amount of $39,500, with funding to come from the Public Works Capital Program.  (Vote:  2-0-0)

 

3.      Consider awarding the bid for the tandem dump truck to Freight Liner of Savannah, the lowest responsive bidder, in the amount of $83,732 with funding from the Public Works Capital Program. 

 

Mr. Pereles recommended awarding the bid to the lowest responsive bidder.  He stated that there was a lower bid but the company had bid a transmission that did not meet specifications.  Commissioner Keller questioned the type of warranty on the dump truck and Mr. Pereles said that he thought it was for $30 thousand miles.  Commissioner Keller advised that staff needs to request optional warranty packages.  Commissioner Lynn stated that at one time the County leased equipment instead of buying and questioned whether it was better to lease or purchase.  Mr. Stewart answered that he didn’t have enough information at that time to make a determination.  The following motion made by Commissioner Lynn and seconded by Commissioner Keller passed unanimously. 

 

Recommend awarding the bid for the tandem dump truck to Freight Liner of Savannah, the lowest responsive bidder, in the amount of $83,732 with funding from the Public Works Capital Program.  (Vote:  2-0-0)

 

4.      Consider approving the lease of tower space on the Brookman tower between Glynn County and New Cingular Wireless PCS, LLC, a Delaware limited liability company, in the amount of $19,800 per year plus an annual adjustment of 3% with the revenue to be recorded in the 911 fund, and authorize the Chairman to sign the lease agreement subject to final review and approval of the County Attorney's Office. 

 

Mr. David West, Information Technology, requested that the lease be approved and stated that the County Attorney’s office was reviewing the lease.  Commissioner Lynn questioned why the 911 fund would get the revenue and Ms. Phyllis McNicoll, Finance Director, answered that the antenna would be installed on one of the Communications towers which the 911 fund maintains.  The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed unanimously. 

 

Recommend approving the lease of tower space on the Brookman tower between Glynn County and New Cingular Wireless PCS, LLC, a Delaware limited liability company, in the amount of $19,800 per year plus an annual adjustment of 3% with the revenue to be recorded in the 911 fund, and authorize the Chairman to sign the lease agreement subject to final review and approval of the County Attorney's Office.  (Vote:  2-0-0)

 

5.      Consider awarding a contract to Allen and Graham, Inc. in the amount of $1,267,835.00 to provide all work as required per the original Invitation to Bid No. 00498, Golden Isles WTP Division II – Chemical Feed Building & 200,000 Gallon Ground Storage Tank with additional funding to be provided by Glynn County. 

 

Mr. Marshall Davis, Carter Goble Lee, presented this item and stated that they received three bids and that this was a good competitive bid.  He said that it was $310,295 over available funds which could be due to escalation in prices since the budget was set or due to the addition of the Sundown project which was not a part of the original scope of this project.  Mr. Stewart stated that the Chairman of the Board of Commissioners had stated that the intention was that all Tier 1 projects be completed.  Commissioner Keller agreed that the funds needed to complete the project should come from lower level Tier 2 project budgets.  The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed unanimously. 

 

Recommend awarding a contract to Allen and Graham, Inc. in the amount of $1,267,835.00 to provide all work as required per the original Invitation to Bid No. 00498, Golden Isles WTP Division II – Chemical Feed Building & 200,000 Gallon Ground Storage Tank with funding to be provided from Splost Tier 1 Miocene Well and Tank project and additional funding from the lowest priority Splost 4 Tier 2 with funds available.  (Vote:  2-0-0)

 

6.      Consider awarding a contract to Metal Crafts, Inc. in the amount of $211,500.00 to provide all work as required per the original IFB No. 00534, Historic Courthouse Roofing/Drainage Work, with funding to come from SPLOST IV Tier 1 funds as budgeted for the Historic Courthouse. 

 

Mr. Marshall Davis stated that the bid was a good competitive bid.  The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed unanimously. 

 

Recommend awarding a contract to Metal Crafts, Inc. in the amount of $211,500.00 to provide all work as required per the original IFB No. 00534, Historic Courthouse Roofing/Drainage Work, with funding to come from SPLOST IV Tier One funds as budgeted for the Historic Courthouse.  (Vote:  2-0-0)

 

7.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Lynn identified all items as Consent Agenda Items.