Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, September 27, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  U. Keller, T. Thaw

Other Commissioners: 

Staff:  W. Davis, C. Johnson, P. McNicoll, J. Pereles, B. Rowell, S. Santee, C. Stewart, W. Worley

Press:  

Others:

 

Commissioner Thaw chaired the meeting in Commissioner Lynn’s absence.   

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the September 6, 2005 Finance Committee Minutes. 

 

b)      Approve the real property corrections to the 2003 and the 2005 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their September 14, 2005 meeting.   

 

c)      Carry forward the attached list of FY05 Budgeted items to FY06. 

 

d)      Declare the unusable item(s) listed on the attached pages as surplus and approve the sale of these item(s) in the best interest of the County. 

 

The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend approval of the Consent Agenda items.  (Vote: 2-0-0)

 

2.      Consider entering into a contract, subject to the County Attorney’s review and approval, with B.P.O.E. Elk’s Lodge #691 to host the Haunted Forest Event at Blythe Island Regional Park with the following stipulations:

a)      Elk’s Lodge agrees to cover all specific costs generated by Elk’s Lodge #691 associated with the special event for the dates October 15 – November 3, 2005.

b)      Thirty-three (33) percent of all profits received from Haunted Forest admission tickets (including pre-sales) and concession revenues by Elk’s Lodge #691 must be submitted by check to the Recreation Department payable no later than thirty days (30) following October 31, 2005.

c)      The contract agreement will require the organization to provide proof of liability insurance. (The Elk’s Lodge #691 has a $1,000,000.00 liability insurance policy that their national organization is covered under.)

d)      Any facility rentals or fees charged by BIRP that are requested by Elk’s Lodge #691 (e.g. campsites, pavilion rentals, deposits, etc.) will be paid by Elk’s Lodge #691 or any of their members or volunteer workers per established BIRP fees and charges in advance of purchase, use or services. These expenses cannot and will not be included as expenditure reductions when figuring net profit. 

 

Mr. Wesley Davis, Recreation Director, presented this item and stated that the Elk’s Club had sponsored the Haunted Forest in 2003 and 2004.  Commissioner Thaw questioned whether there had been any problems with the program and Mr. Davis answered that there had been no problems and that it is a money maker for the County which requires no County expenditures or liability.  He said that the County receives 33% of all profits.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend entering into a contract, subject to the County Attorney’s review and approval, with B.P.O.E. Elk’s Lodge #691 to host the Haunted Forest Event at Blythe Island Regional Park with the following stipulations:

a)      Elk’s Lodge agrees to cover all specific costs generated by Elk’s Lodge #691 associated with the special event for the dates October 15 – November 3, 2005.

b)     Thirty-three (33) percent of all profits received from Haunted Forest admission tickets (including pre-sales) and concession revenues by Elk’s Lodge #691 must be submitted by check to the Recreation Department payable no later than thirty days (30) following October 31, 2005.

c)      The contract agreement will require the organization to provide proof of liability insurance. (The Elk’s Lodge #691 has a $1,000,000.00 liability insurance policy that their national organization is covered under.)

d)     Any facility rentals or fees charged by BIRP that are requested by Elk’s Lodge #691 (e.g. campsites, pavilion rentals, deposits, etc.) will be paid by Elk’s Lodge #691 or any of their members or volunteer workers per established BIRP fees and charges in advance of purchase, use or services. These expenses cannot and will not be included as expenditure reductions when figuring net profit.  (Vote: 2-0-0)

 

3.      Consider authorizing execution of the quitclaim deed in order to clear the cloud on title created by the December 5, 1989, tax deed against A. G. Proctor Company on parcel no.   03-09756. 

 

This item was pulled from the agenda at the request of the County Attorney.

 

4.      Consider authorizing execution of the quitclaim deed in order to clear the cloud on title created by the December 3, 1974, tax deed against Shirley Cohen on parcel no. 01-04443.

 

This item was pulled from the agenda at the request of the County Attorney.

 

5.                  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Motion to add a Board of Elections item to the agenda.  (Vote 2-0-0)

 

6.      Consider approval of an amendment to the Intergovernmental Agreement between the Secretary of State of Georgia and Glynn County which will allow the County to borrow forty-nine ExpressPoll devices for a period of fifty years and authorize the Chairman to sign the amendment subject to approval by the County Attorney.

 

Ms. Cynthia Johnson, Board of Elections Supervisor, presented this item and stated that the State is providing machines to local governments which will automate the sign-in process at the polls.  Commissioner Keller informed the Committee that he and the County’s Information Technology Department had presented a proposed project to the State three years ago which would provide the same benefits.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of an amendment to the Intergovernmental Agreement between the Secretary of State of Georgia and Glynn County which will allow the County to borrow forty-nine ExpressPoll devices for a period of fifty years and authorize the Chairman to sign the amendment, subject to approval by the County Attorney.  (Vote: 2-0-0)

 

7.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Thaw identified all items as Consent Agenda Items.