Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 23, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  H. Lynn, U. Keller, T. Thaw

Other Commissioners:  D. Hogan

Staff:  J. Catron, D. Chunn, W. Davis, P. McNicoll, J. Pereles, Y. Phillips, B. Rowell, A. Thomas, W. Worley

Press:   M. Permar

Others:   Marshall Davis

 

The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Motion to add two items to the end of the agenda to consider a requests regarding the Fire Station furniture and equipment, and the Village Master Plan agreement.  (Vote 3-0)

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the August 9, 2005 Finance Committee Minutes. 

 

b)      Approve the real property corrections to the 2005 Digest as recommended by the Board of Assessors and/or the Chief Appraiser at their August 10, 2005 meeting. 

 

c)      Approve the Resolution to amend the FY 04/05 Budget. 

 

d)      Approve that the attached list of FY05 Budgeted items be carried forward to FY06. 

 

e)      Declare the unusable item(s) listed on the attached sixteen (16) pages as surplus and approve the sale of these item(s) in the best interest of the County. 

 

Commissioner Thaw requested that items 1(d) and 1(e) be pulled from the consent agenda.  The following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously. 

 

Recommend approval of the Consent Agenda items 1(a), (b), and (c).  (Vote:  3-0)

 

1(d)  Ms. Phyllis McNicoll, Finance Director, provided a revised Carry Forward list to the Committee and pointed out that the amount for North Glynn Regional Park Improvements had been changed to $278,330 and the amount of funds requested to be carried forward for the Drug Court had been changed to $30,000.  Commissioner Lynn stated that he objected to not getting answers to questions that he had been asking of the Drug Court for several years.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed with Commissioner Lynn voting against the motion.

 

Recommend approval of the attached list of FY05 budgeted items to be carried forward to the FY06 budget.  (Vote 2-1)

 

1(e) Commissioner Thaw suggested that the County provide Crown Victorias to the Board of Education since their Police Officers had taken the responsibility for school zone traffic at several locations.  Commissioner Keller stated that his review of the surplus list indicated that the Police fleet was not being managed properly.  He pointed out that there was a 2003 Crown Vic with approximately the same mileage as a 1999 Crown Victoria and that his understanding was that vehicles would be rotated to equalize mileage.  Mr. Joe Pereles, Public Works Director, stated that the older pursuit vehicles were being used as spares.  The following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.

 

Recommend declaring the unusable items listed on the attached sixteen pages as surplus and approve the sale of those items in the best interest of the County, with the exception that six Crown Victorias be offered and transferred to the Board of Education pending approval by the County Attorney.  (Vote 3-0)

 

2.      Consider authorizing the Chairman of the Board of Commissioners to sign Amendment No. 2 to the JPSCD Agreement. 

 

Mr. Will Worley, Assistant County Attorney, presented this item and stated that the amendment had come from the Joint Public Safety Communications Department Oversight Committee.  Commissioner Thaw questioned why this was needed and Ms. Becky Rowell, Assistant County Administrator, stated that at times the City Manager and County Administrator were unable to attend the meetings and had requested that they be allowed to designate someone to act in their place.  The following motion made by Commissioner Keller and seconded by Commissioner Lynn passed with Commissioner Thaw voting against the motion. 

 

Recommend approval authorizing the Chairman of the Board of Commissioners to sign Amendment No. 2 to the JPSCD Agreement.  (Vote: 2-1)

 

3.      Consider authorizing staff to go out to bid for the Realignment of Cutoff Road, Blythe Island, funding to come from the FY2000 Tax Digest Funds in the amount of $60,000. 

 

Mr. Joe Pereles presented this item and stated that their were funds remaining the in 2000 project list which could be used to fund this project.  Commissioner Thaw stated that he still hears opposition to the project.  The following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously. 

 

Recommend authorizing staff to go out to bid for the Realignment of Cutoff Road, Blythe Island, funding to come from the FY2000 Tax Digest Funds in the amount of $60,000.  (Vote: 3-0)

 

4.      Discussion regarding bidder pre-qualification. 

 

Commissioner Lynn stated that he had discussed the pre-qualification requirements with the Committee which was formed in July and there were only two problems that they had with the process.  He stated that they recommend that they be required to re-apply once ever three years.  Mr. Lynn stated that if the company wanted to bid on a project unrelated to the one they initially submitted an application for, they would be required to re-apply within the three year period.  Mr. Lynn also stated that the insurance experience modification of 1.1 was problematic and the Committee agreed that the question concerning the experience should be removed from the pre-qualification criteria.  The following motion made by Commissioner Lynn and seconded by Commissioner Thaw passed unanimously.

 

Recommend modifying the pre-qualification process to require a bidder to pre-qualify once every three years for similar jobs and to remove the insurance experience modification from the pre-qualification criteria and approve ordinance changes as required.  (Vote 3-0)

 

5.  Consider approval of Splost 4 funding in the amount of $22,867 to purchase the furniture and equipment for the new Fire Station 2, Police Precinct, and Meeting Room in order to complete the Splost 4 Tier 1 project.

 

Chief Al Thomas, Fire Chief, presented this item and stated that they were using old furniture and equipment that was available.  He stated that they had sand-blasted and repainted bunks, hose racks, and filing cabinets that they are currently using in the old Fire Station 2.  He said that the Police Department also has some old furniture that will be moved into the new building.  Ms. Rowell stated that there was not furniture available for the meeting room.  Commissioner Thaw asked Mr. Marshall Davis, Carter Goble Lee, if there were funds available in the current budget and Mr. Davis stated that there were no more funds.  The following motion made by Commissioner Lynn and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of Splost 4 funding in the amount of $22,867 to purchase the furniture and equipment for the new Fire Station 2, Police Precinct, and Meeting Room in order to complete the Splost 4 Tier project.  (Vote 3-0)

 

6.  Consider authorizing the Chairman of the Board of Commissioners to sign the proposed Agreement with the St. Simons Land Trust.

 

Mr. Will Worley stated that the Board had approved to hire PBS&J at a cost to the County of $50 thousand.  He stated that $75 thousand was to be funded by outside parties.  The agreement presented sets out how the funding and payment of invoices will be handled.  The Land Trust will submit $50 thousand to the County when the agreement is signed.  The County will notify the Land Trust when $100 thousand in payment have been made and the Land Trust will then remit the remaining $75 thousand to the County.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend authorizing the Chairman of the Board of Commissioners to sign the proposed Agreement with the St. Simons Land Trust.  (Vote 3-0)

 

5.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Lynn identified all items as Consent Agenda Items.