Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, June 28, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  H. Lynn, U. Keller, and T. Thaw

Other Commissioners: 

Staff:  J. Bruner, J. Catron, D. Chunn, P. McNicoll, J. Pereles, A. Sapp, C. Stewart, W. Worley

Press:   M. Permar

Others:   

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the June 7, 2005 Finance Committee Minutes. 

 

b)      Approve a request from first Coast Investment Group, LLC that $45.10 paid in penalties and interest on bill #0330439 for 2003 property taxes be refunded. 

 

c)      Deny a request from Ms. Alice McDonough that $1,925.28 paid in penalties and interest on her 2003 property taxes be refunded.

 

d)      Deny a request from Nalley Brunswick Automobiles, Inc. that $9,097.26 paid in penalties and interest on bills #0325144, #0343671, # 0439532, and #0422107 for 2003 and 2004 property taxes be refunded. 

 

e)      Deny a request from Ms. Austin-Benn that $64.02 paid in penalties and interest on her 2004 property taxes be refunded. 

 

f)        Deny a request from Mr. John Powers that $1,250.83 paid in penalties and interest on his 2004 property taxes be refunded. 

 

g)      Deny a request from Ms. Shauna Dennison that $69.16 paid in penalties and interest on bill #0036066 for 2000 property taxes be refunded. 

 

h)      Approve the personal property corrections to the 2002, 2003, and 2004 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 15, 2005 meeting. 

 

i)        Authorize payment of the excess tax proceeds from the tax sale of parcel no. 03-13199 in the amount of nine thousand, eighty-five and sixty cents ($9,085.60) to attorney Peter Lublin for distribution per legal priorities. 

 

j)        Declare the unusable items listed on the attached pages as surplus and approve the sale of these items in the best interest of the County.             

 

Item 1(a) was pulled at the request of Commissioner Keller because he was not present at the last meeting and item 1(e) was pulled for discussion at the request of Commissioner Thaw.  The following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.

 

Recommend approval of the consent agenda with the exception of items (a) and (e).  (Vote: 3-0-0)

 

1(a)  The following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed with Commissioner Keller abstaining.

 

Approve the June 7, 2005 Finance Committee Minutes.  (Vote 2-0-1)

 

1(e)  Commissioner Thaw stated that he didn’t think the taxpayer was at fault because her address had been changed without her knowledge.  Ms. Arlene Sapp, Tax Commissioner’s Office, stated that the Property Appraisal Office had changed the address and she will question that office to determine why the change was made.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of a request from Ms. Austin-Benn that $64.02 paid in penalties and interest on her 2004 property taxes be refunded.  (Vote 3-0-0)

 

2.      Consider awarding the bid for Phase II of the System Control and Data Analysis System (SCADA) project to Engineer Services Corporation in the amount of $302,700 with funding to be provided by the 2003 Revenue Bond and the St. Simons Island Capital Improvements Fund. 

 

Mr. Jim Bruner, County Engineer, presented this item and recommended award of the bid to the low bidder.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend awarding the bid for Phase II of the System Control and Data Analysis System (SCADA) project to Engineer Services Corporation in the amount of $302,700 with funding to be provided by the 2003 Revenue Bond and the St. Simons Island Capital Improvements Fund.  (Vote: 3-0-0)

 

3.      Consider awarding the bids for Solid Waste Collection equipment with funding to be provided by the Solid Waste Collection Fund FY06 Capital Budget as follows:

a)  Consolidated Disposal - One Knuckle-boom Loader at $79,900

b)  Consolidated Disposal - Three Trailers at $96,123

c)  Mike Davidson Ford - Two F350 Trucks at $34,778.

 

Mr. Joe Pereles, Public Works Director, presented this item and stated that the recommendation was to award the bids to the lowest responsive and responsible bidders.  Commissioner Thaw questioned the cost of the boom loader that was purchased earlier in the year and Mr. Pereles responded that it was around $80 thousand.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend awarding the bids for Solid Waste Collection equipment with funding to be provided by the Solid Waste Collection Fund FY06 Capital Budget as follows:

a)  Consolidated Disposal - One Knuckle-boom Loader at $79,900

b)  Consolidated Disposal - Three Trailers at $96,123

c)  Mike Davidson Ford - Two F350 Trucks at $34,778.  (Vote:  3-0-0)

 

4.      Discussion regarding bidder pre-qualification. 

 

Chairman Lynn questioned Mr. Will Worley, Assistant County Attorney, concerning changes that could be made to the pre-qualification requirements.  Mr. Worley stated that he and Gary Moore had reviewed it and there were changes that they would be suggesting.  The Committee requested that a comparison between the County’s and State’s requirements be presented at the next Finance Committee meeting.

 

No action was taken and the Chairman deferred this item until the next Finance Committee meeting.

 

5.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Lynn identified all items as consent agenda items except #4 which was deferred to the next Finance Committee meeting.