Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M., Tuesday,
May 24, 2005
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: H. Lynn and T. Thaw
Other
Commissioners: C. Johnson
Staff: E. Carter, D. Chunn, E. Clark,
P. Corbett, M. Doering, F. Flournoy, P. McNicoll, M. Milton, D. Newbern, J. Peterson, Y. Phillips, B. Rowell, C. Stewart, A. Thomas, S. Trautz, W. Worley
Press: M. Permar
Others: M. Davis
1. Consider
approval of the Consent Agenda.
a) Approve the May 10, 2005 Finance Committee Minutes.
b)
Deny a request from Mr. Bo Frier, Farmers
and Merchants Bank, that $559.23 paid in penalties and interest on bill
#0415719 for 2004 property taxes be refunded.
c)
Approve the real property correction to
the 2004 Digest as recommended by the Board of Assessors and/or the Chief
Appraiser at their May 11,
2005 meeting.
d)
Declare the unusable items listed on the
attached page as surplus and approve the sale of these items in the best
interest of the County.
e)
Authorize payment of the excess tax
proceeds from the tax sale of parcel no. 04-05268 in the amount of nineteen
thousand, six hundred ninety-seven dollars and ninety-one cents ($19,697.91) to
attorney William T. Ligon for distribution per legal priorities.
The following motion made by Commissioner Thaw and
seconded by Commissioner Lynn passed unanimously.
Recommend approval of the Consent Agenda. (Vote: 2-0-0)
2.
Consider increasing the FY 04/05 budget for
the Glynn County Juvenile Court
by $5,875.00 with funding to be provided by the General Fund fund balance.
Mr.
Phillip Corbett presented the request from the Juvenile Court Judge. Commissioner Thaw stated that Mr. Charles
Stewart, County Administrator, had sent a letter to
Judge Rountree concerning his budget request.
The following motion made by Commissioner Thaw and
seconded by Commissioner Lynn passed unanimously.
Defer until a later meeting the request to increase
the FY 04/05 budget for the Glynn County Juvenile Court by $5,875.00 with
funding to be provided by the General Fund fund balance. (Vote: 2-0-0)
3.
Consider
a)
accepting the FY04 Local Law Enforcement
Block Grant (LLEBG) award in the amount of $39,668 for the purpose of purchasing
equipment for the Glynn County Police Department;
b)
authorizing the commitment of the necessary
$4,408 local match with funding to be provided by the Police Seizure Fund;
c)
authorizing the Chairman be to sign any
necessary grant documents subject to the review and approval by the County Attorney;
and
d)
authorizing staff to expend the project
funds.
Police Chief Matt Doering
informed the Committee that this is an annual grant that allows for updating
existing and technology and the addition
of new technology and equipment for law enforcement purposes. The following motion made
by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend
a)
accepting the FY04 Local Law Enforcement
Block Grant (LLEBG) award in the amount of $39,668 for the purpose of
purchasing equipment for the Glynn County Police Department;
b)
authorizing the commitment of the necessary
$4,408 local match with funding to be provided by the Police Seizure Fund;
c)
authorizing the Chairman be to sign any
necessary grant documents subject to the review and approval by the County Attorney;
and
d)
authorizing staff to expend the project
funds. (Vote: 2-0-0)
4.
Consider
a)
approving the establishment of an enterprise
fund for the Building Inspections Division under a user based fee system to
begin July 1, 2005
and to be updated annually as a part of the County Budget
process. Enterprise
Fund – Building Inspection;
b)
authorizing staff to advertise a public
hearing for an increase in the development review and construction inspection
fees as proposed.
Mr. Ellis Carter, Building Official, presented item (a) and stated that it
was realized in 1993 that fees should be adjusted so that the fees equal the
level of services provided. He stated
that the County implemented a decrease in Building
Inspection fees in 2003 but that the building
activity has continued to grow and those fees could possible be $1.4 million by
July 1. The establishment of an
enterprise fund would provide a more accurate accounting of the costs related
to the building inspection process.
Mr. John Peterson, Community
Development Director, presented item (b).
He stated that the proposed fees had gone to public hearings in Planning
Commission but were never forwarded to the Board of Commissioners. According
to Mr. York Phillips, the analysis of development costs was prepared in 2003
and those same fees are being presented at this time.
The following motions made by Commissioner Thaw and
seconded by Commissioner Lynn passed unanimously.
Recommend approving the
establishment of an enterprise fund for the Building Inspections Division under
a user based fee system to begin July
1, 2005 and to be updated annually as a part of the County Budget
process. Enterprise
Fund – Building Inspection. (Vote 2-0-0)
Recommend authorizing staff to advertise a public
hearing for an increase in the development review and construction inspection
fees as proposed with the condition that the building inspection fee reduction
proposal be presented to the Board during the same meeting. (Vote: 2-0-0)
5.
Consider awarding a contract to Rentz
Communications, Inc. in the amount of $525,606 to provide a 1500 kw (Standby)
Caterpillar Generator and associated switchgear for the above mentioned project
with funding to be borrowed by Glynn County.
Mr. Marshall
Davis, Carter Goble Lee, stated that the St. Simons Island Wastewater Treatment
Plant was required to have emergency generator back-up. Six bids were received with bids ranging from
$525,606 to $997,315. He stated that CGL
had done a thorough review of the lowest bid and had determined that the bid
met all project specifications. They
also checked references for Rentz Communications and found them to be
satisfactory. The
following motion made by Commissioner Thaw and seconded by Commissioner Lynn passed
unanimously.
Recommend awarding a contract to Rentz
Communications, Inc. in the amount of $525,606 to provide a 1500 kw (Standby)
Caterpillar Generator and associated switchgear for the above mentioned project
with funding to be borrowed by Glynn County.
(Vote: 2-0-0)
6.
Receive a report on the status of the tax
collections and decals for non-homesteaded mobile homes.
Mr. Charles Stewart, County Administrator,
had received a report of mobile home billings and collections from the Tax
Commissioners Office which stated that 71% of bills had been paid by the due
date. He stated that some of the
delinquents may have moved out of the County.
Code Enforcement will be working with the Tax Commissioner and Property
Appraiser to locate mobile homes that are not in compliance with state
laws.
No action taken.
7.
Consider that funds in the amount of
$230,000 necessary for the purchase of the equipment for white/bulk solid waste
collection be committed and allocated in the FY 06 budget and that staff be
authorized to begin the bidding process immediately for purchase of the
equipment.
Ms. Becky Rowell, Assistant
County Administrator, presented the request for funding. The following motion made
by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend that funds in the amount of
$230,000 necessary for the purchase of the equipment for white/bulk solid waste
collection be committed and allocated in the FY 06 budget and that staff be
authorized to begin the bidding process immediately for purchase of the
equipment. (Vote: 2-0-0)
8.
Consider increasing the fleet maintenance
budget by $67,000 with funding to be provided by General Fund fund
balance.
Mr. Joe Pereles, Public Works Director, presented this item and stated that
there are no available funds in other Divisions in Public Works could be used to cover the fleet
shortfall. He commented that the fleet
expenses are for vehicles in all departments, not just Public Works. The following motion made
by Commissioner Lynn and seconded by Commissioner Thaw passed unanimously.
Recommend increasing the fleet maintenance
budget by $67,000 with funding to be provided by General Fund fund
balance. (Vote: 2-0-0)
The following motion made by Commissioner Thaw and seconded by Commissioner
Lynn passed unanimously.
Motion to add two items to the
agenda. (Vote: 2-0-0)
9.
Consider approval of three Georgia
Emergency Management Agency (GEMA) grant contracts for the Fire Department and
one for the Police Department in the amounts of $106,045 and $156,720,
respectively.
Mr. Dick Newbern, Grants Administrator,
stated that GEMA had just sent the grant contracts and required a turn-around
of fourteen days. Fire Chief Al Thomas
stated that the County had applied as part of the Area 5 Southern Counties and
that there was no local match required.
Chief Matt Doering stated that the Police grant will fund personal
protective equipment and a new Mobile Command Vehicle. He stated that there would be no additional staffing or operations costs required. After discussion
concerning the use of the mobile command vehicle the following motion made by
Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend
a) approving
three (3) grant contracts offered by the Georgia Emergency Management Agency
totaling $106,045 in federal funds to
purchase equipment, as listed below, in accordance with grant requirements for the Fire Department to use for
reacting to acts of terrorism and authorizing the Chairman to execute
contracts, subject to the County
Attorney’s approval.
·
The first grant contract is for $32,000 that will finance a Mass
Casualty
Decontamination Shelter.
·
The second grant contract is for $24,045 that will finance an ACU-T
tactical package that will provide interoperable communications with all responding agencies in the GEMA Region 5 southeast Georgia
area.
·
The third grant contract is for $50,000 to finance a fully-equipped
mass casualty trauma trailer that can respond to an incident in a two-or-three
county area.
b)
approving the grant contract offered by the Georgia
Emergency Management Agency totaling $156,720
in federal funds to purchase equipment in accordance with grant requirements
for the Police Department to use for reacting to acts of terrorism and
authorizing the Chairman to execute contracts, subject to the County Attorney’s
approval. (Vote: 2-0-0) pages
10. Request
that Chairman Lynn identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Chairman
Lynn identified all items as consent agenda items except item #2 which was
deferred to a later meeting.