Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, March 8, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  H. Lynn, U. Keller, and T. Thaw

Staff:  P. Andrews, F. Dees, P. McNicoll, D. Newbern, O. Reed, B. Rogers, B. Rowell, J. Sanders, A. Sapp, R. Shell, A. Thomas, W. Worley

Press:   M. Permar, Mr. & Mrs. L. Nobles

Others:   Marshall Davis, Don Hyers, J. Hunkele, F. McGinty

 

 

1.      Consider approval of the Consent Agenda. approval of the Consent Agenda.

                       

a)      Approve the February 22, 2005 Finance Committee Minutes. 

 

b)      Deny a request from Ms. Barbara F. Martin that $196.21 paid in penalties and interest on her 2004 property taxes be refunded. 

 

c)      Approve the real property corrections to the 2004 Digest, as recommended by the Board of Assessors and/or the Chief Appraiser at their February 15, 2005 meeting.

 

Item 1(b) was pulled for discussion.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of the Consent Agenda items 1(a) and 1(c).  (Vote:  3-0-0)

 

1(b) Mr. Larry Phillips, attorney for Ms. Barbara Martin, explained that Ms. Martin had requested that her address be changed but the computer software would not print the address as required and as a result Ms. Martin did not receive her bill.  Ms. Florence Dees, Tax Commissioner, stated that an error did occur in her office and recommended refund of penalties and interest.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of a request from Ms. Barbara F. Martin that $196.21 paid in penalties and interest on her 2004 property taxes be refunded.  (Vote 3-0-0)

 

2.      Consider approving a grant contract with Georgia DNR for a $45,000 federal grant to help fund a $60,000 storm sewer videotaping project of approximately 14,500 linear feet of County storm sewers as a part of the County’s NPDES Phase II program with funding of the $15,000 cash match to be provided by the County Engineer operating budget and authorize the Chairman to execute the contract and appropriate grant documents subject to the County Attorney’s approval. 

 

Mr. Dick Newbern, Grants Administrator, presented this item and the following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend approving a grant contract with Georgia DNR for a $45,000 federal grant to help fund a $60,000 storm sewer videotaping project of approximately 14,500 linear feet of County storm sewers as a part of the County’s NPDES Phase II program with funding of the $15,000 cash match to be provided by the County Engineer operating budget and authorize the Chairman to execute the contract and appropriate grant documents subject to the County Attorney’s approval.  (Vote:  3-0-0)

 

3.      Consider awarding the bid for the purchase of an emergency squad to the lowest responsive bidder, Taylor Made Ambulance, 3704 Medallion Place, Newport, Arkansas, in the amount of $80,150 with funding to be provided by the Emergency Medical Services Capital Budget in the General Fund.  

 

Chief Al Thomas, Fire Chief, stated that this is a regular replacement of an emergency squad.  He said that each squad is utilized as a first out unit for six years and as a back-up unit for two years.  He stated that the bid is within budgetary funding.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend awarding the bid for the purchase of an emergency squad to the lowest responsive bidder, Taylor Made Ambulance, 3704 Medallion Place, Newport, Arkansas, in the amount of $80,150 with funding to be provided by the Emergency Medical Services Capital Budget in the General Fund.   (Vote:  3-0-0)

 

4.      Consider awarding a contract to Coastal Engineering Consultants, Inc. in the Not to Exceed Amount of $156,000 to perform engineering and design services for the Hwy. 341 Water & Sewer Extension project with funding to be initially provided by a GEFA loan which will ultimately be repaid from developers and SPLOST IV, tier 2.   

 

Mr. Charles Stewart, County Administrator, stated that he has not received a response to the letter to the City concerning the 1988 agreement.  The Mayor had stated that no more tie-ins would be allowed until the 1988 agreement is rewritten.  Mr. Stewart suggested that the Committee take no action on the item and forward it to the full Board.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Defer to the Full Board of Commissioner the consideration of a contract to Coastal Engineering Consultants, Inc. in the Not to Exceed Amount of $156,000 to perform engineering and design services for the Hwy. 341 Water & Sewer Extension project with funding to be initially provided by a GEFA loan which will ultimately be repaid from developers and SPLOST IV, tier 2.  (Vote: 3-0-0 )

 

5.      Consider awarding the bids for Property & Liability Insurance Coverage and Worker’s Compensation Excess Coverage renewals. 

 

Ms. Jeanette Sanders, Risk Manager, summarized the bids for Property and Liability and Workers Compensation coverage.  Mr. Charles Stewart pointed out that Terrorism insurance was included in the prior year but is not a part of the current year proposal.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend awarding the bids for Property & Liability Insurance Coverage and Worker’s Compensation Excess Coverage renewals.  (Vote: 3-0-0)

 

6.      Consider awarding the bid for Radio-read meter installation services to the lowest responsive bidder, Vanguard Utility Service, Inc. of Owensboro, Kentucky, in a not to exceed amount of $250,000 with funding to be provided from the $1.7 million loan in the Water and Sewer Operating Fund. 

 

Ms. Becky Rowell, Assistant County Administrator, presented this item and stated that the Meter Team had met and discussed the project with Vanguard Utility and recommend award of the bid.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend awarding the bid for Radio-read meter installation services to the lowest responsive bidder, Vanguard Utility Service, Inc. of Owensboro, Kentucky, in a not to exceed amount of $250,000 with funding to be provided from the $1.7 million loan in the Water and Sewer Operating Fund.  (Vote: 3-0-0) 

 

7.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Lynn identified all items except #4 as consent items.  Item #4 will be presented

to the Full Board with no recommendation from the Finance Committee.