Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, February 8, 2005
Third
Floor Conference Room
W.
Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: H. Lynn, U. Keller, and T. Thaw
Staff: P. Christian, D. Chunn, W.
Davis, D. Harrison, P. McNicoll, G. Moore, D. Newbern, J. Peterson, B. Rowell,
R. Shell, W. Worley
Press: M. Permar
Others: Marshall Davis
1.
Consider
approval of the Consent Agenda.
a)
Approve the January 25, 2005 Finance Committee
Minutes.
b)
Approve
the real property corrections to the 2002, 2003 and 2004 Digests, and
Exemptions for the tax years 2004 and 2005, as recommended by the Board of
Assessors and/or the Chief Appraiser at their January 19, 2005 meeting.
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend approval of the Consent Agenda. (Vote: 3-0-0)
2.
Consider authorizing the Recreation Director
to add two (2) full-time Maintenance Worker positions to begin effective
February 27, 2005 for an estimated FY 04/05 Budget cost of $18,360 to provide
in-house grounds maintenance services for the Courthouse Grounds Campus, with
funding to be provided by the Recreation Department’s operating budget in the General
Fund.
Mr. Wesley Davis, Recreation
Director explained that his department had taken over the lawn maintenance of
the Courthouse grounds campus after the expiration of the previous
contract. He stated that he had been
utilizing the services of employees in other divisions in Recreation during the
fall and winter months but that their regular duties would consume their time
with the beginning of ball season and spring activities. Chairman Lynn commented that the bid price
that the County received from the previous contractor was very good but that
they did not maintain the grounds as required.
Commissioners Thaw and Keller stated that the grounds contracts for
Hampton and Island Club were only $35 thousand and $42 thousand,
respectively. The following motion made
by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.
Recommend
authorizing the Recreation Director to add two (2) full-time Maintenance Worker
positions to begin effective February 27, 2005 for an estimated FY 04/05 Budget
cost of $18,360 to provide in-house grounds maintenance services for the
Courthouse Grounds Campus, with funding to be provided by the Recreation
Department’s operating budget in the General Fund. (Vote: 3-0-0)
3.
Consider leasing a double wide trailer to
serve as a temporary library for approximately 12 months during the renovation
period of the existing Old Red Brick Casino for a not to exceed price of
$18,056.00 as well as renting providing temporary restroom facilities for a 12
week period for a not to exceed price of $8,592.00 to serve both library
patrons and the public and allow SPLOST IV Tier one funds for the Casino
project to be the funding source.
Mr. Marshall Davis, Carter Goble Lee, presented this
item and explained the need for the temporary trailers. Commissioner Thaw questioned Mr. Matt
Permar, SSI Library Board Chairman, if it was possible that the Library could
relocate elsewhere. Mr. Permar stated
that they would rather stay in the Casino area. Mr. Davis informed the Committee that the Visitors Bureau had
also requested temporary space in the area.
The following motion made by Commissioner Thaw and seconded by
Commissioner Keller passed unanimously.
Recommend leasing a double
wide trailer to serve as a temporary library for approximately 12 months during
the renovation period of the existing Old Red Brick Casino for a not to exceed
price of $18,056.00 and recommend renting a temporary restroom facility for a
12 week period for a not to exceed price of $8,592.00 to serve both library
patrons and the public and allow SPLOST IV Tier one funds for the Casino
project to be the funding source.
(Vote: 3-0-0)
4.
Consider accepting the $356,160 federal
grant award from Georgia DCA for the purpose of installing a 10” sewer line on
Colonel’s Island to serve International Auto Processing, Inc. I also move that
Glynn County allocate $82,040 from County funds to support this project.
Mr. Dick Newbern, Grants Administrator, presented
this item. Chairman Lynn stated that
the City of Brunswick and the Ports Authority should both contribute to this
project. The Committee agreed that
staff should pursue contributions from these other sources. The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend accepting the
$356,160 federal grant award from Georgia DCA for the purpose of installing a
10” sewer line on Colonel’s Island to serve International Auto Processing, Inc.
and allow Glynn County to advance $82,040 from General Fund fund balance to
support this project and direct staff to pursue contributions from other
sources. (Vote: 3-0-0)
5.
Receive a report on Bidder
pre-qualifications.
Ms. Phyllis McNicoll, Finance Director, reported that
staff had met and discussed possible changes to the bidder pre-qualification
requirements and were requesting that the threshold be raised to $200,000. After further discussion the
following motion made by Commissioner Keller and seconded by Commissioner Thaw
passed unanimously.
Recommend
increasing the threshold for the Purchasing Ordinance pre-qualification
requirements to $200,000 and allow the pre-qualification to remain valid for
one year with no letter from the bidder required after the initial annual
pre-qualification. (Vote 3-0-0)
6.
Receive information on the 4th of
July Fireworks.
Ms. Becky Rowell, Assistant County Administrator,
summarized changes that had been made to the fireworks show in the previous
year due to stricter NFPA regulations.
Commissioner Thaw asked Ms. Rowell to contact DNR to discuss the
feasibility of using a barge in order to extend the clear zone so that larger
shells could be used. Mr. Wesley Davis
stated that the only comments he had heard after the 2004 show was that the
spectators would like it to last longer.
The following motion made by Commissioner Thaw and seconded by
Commissioner Keller passed unanimously.
Recommend
increasing the 2005 Fireworks budget to $15,000 with the additional funds to be
provided by Accommodation Excise Taxes.
(Vote 3-0-0)
7.
Request that Chairman Lynn identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Lynn identified all
items as consent agenda items.